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Probation Officer Manual P/P: CS-2001
 
  Standards for Employee Conduct Procedure  
 

Purpose
This procedure will outline the responsibilities and requirements of employees assigned to the Community Sentence Division.

Introduction
Every County employee shall conduct him/herself in a manner to further the County's mission of providing high quality, professional, courteous and efficient customer services to all citizens, including other county employees and all who may conduct business with Oklahoma County .

Employees of the Community Service Division are expected to discharge the duties and responsibilities of their positions in a manner that upholds the public’s trust and reflect the highest ethical standards.

Procedure

  1. Each employee of the CSD will be expected to adhere to the following guidelines during their term of employment. The Code of Conduct for CSD employees is as follows:

    1. Perform work with diligence, honesty, and impartiality. Every employee shall fulfill to the best of his/her ability the duties of the office or position conferred upon him/her. In performing official duties and activities, the employee shall pursue the common good, and not only be impartial, but so act neither to endanger nor give occasion for distrust of his/her impartiality.

    2. Engage in conduct that affords respect and courtesy to, and preserves the dignity of others.

    3. Refrain from conduct which is corrupt or illegal or serves to degrade, demean, or disregard the welfare of others.

    4. Promote and model exemplary, law abiding behavior.

    5. Avoid any conduct, interest, or relationship which is in conflict with, or detrimental to, the proper and effective discharge of official duties.

    6. Be efficient and effective managers of public resources. No County employee may engage in personal business matters while on Oklahoma County time or use County resources for personal business.

    7. Conduct work in a manner which contributes to, and supports, a safe and healthful work environment.

    8. Promptly and truthfully report any improper actions that violate department rules, endanger others, or undermine the principles contained herein.

    9. Refrain from representing themselves as representing the interests of the Community Sentence Division or speaking on behalf of the Community Sentence Division. Only the Director, Deputy Director or Unit Manager is allowed represent the interests of the Community Sentence Division. For the purpose of this section, the Community Sentence Division includes the agency and the employees of the Community Sentence Division. Furthermore, employees will engage in conduct that models the values, goals and objectives of the Community Sentence Division.

  2. Any employee whose actions violate the division’s code of conduct or these procedures may be subject to disciplinary action and the imposition of applicable statutory penalties by appropriate authorities.

  3. The Duties and Responsibilities of each employee of the CSD is critical to the successful operations of the CSD.

    1. Employees will comply with all laws, rules, and regulations, which apply to any aspect of their job duties, responsibilities, or county employment.

    2. Employees will comply with all departmental policies or procedures contained in policy and procedure statements, administrative memoranda, and other written or verbal directives including the lawful orders or directives of supervisors and/or managers.

    3. Any failure to carry out the lawful orders or directives of supervisors/ managers, or any conduct towards a supervisor/manager which degrades or is disrespectful of, the authority or office of the supervisor/manager will be considered insubordination.

    4. Employees will not be tardy or absent without leave from work without good and sufficient reason. Each employee will notify their supervisors when unable to report for duty as assigned by 8:30 am of the same work day.

      In addition to any disciplinary sanctions that may be incurred for unexcused or unauthorized absences, employees will not be paid for such absences from work.

    5. Employees will fulfill the duties of their position and devote full time, attention, and effort to the duties and responsibilities of their positions during assigned hours of duty.

    6. Employees will not willfully fail to carry out their assigned duties, nor willfully misrepresent actual work performed, hours worked, or whereabouts while on duty. Employees will not perform any work or activities not directly related to their assigned duties while on work time.

    7. Employees are discouraged from storing personal effects at work. The CSD assumes no responsibility for the security or privacy of such personal property.

    8. Employees will provide immediate written notification to their supervisors if a relative or close friend becomes an offender under the supervision of the CSD.

  4. Misuse of Office will not be tolerated by CSD employees. The following are examples of Misuse Of Office, but should not be considered a complete list:

    1. Employees will not receive directly or indirectly any money or other valuable thing, for the performance or non-performance of duties, other than the compensation provided by law.

    2. Employees will not use their positions to secure special privileges, gratuities exemptions, or compensation for others or themselves.

    3. Employees will not disclose any confidential information acquired due to their position to any person or group not entitled to receive the confidential information or use such information for personal gain.

    4. Receive or solicit any compensation that would impair the independence of judgment, for services as a county employee, from any source other than the county.

    5. Accept or solicit other employment that would impair his or her independence of judgment in the performance of duties.

  5. The division will enforce a "zero tolerance" standard for violation of any of its procedures concerning drug and alcohol use.

    1. Employees will not consume or use any intoxicating substances from the time they report for duty, at the beginning of an assigned shift or work day, until going off duty at the end of an assigned shift or work day.

    2. Employees will not be in possession of any intoxicants, including any beverages containing alcohol, at any work site, or while conducting county business at any location.

    3. Employees will not report for duty or conduct county business with any amount of intoxicating substance in their system, or while exhibiting any signs of intoxication which may be reflected by their personal appearance, or diminished mental or physical performance.

    4. Employees must advise supervisors anytime they report for work, or remain at work, after having taken medication that has a known or potential effect that could interfere with the safe performance of assigned job duties.

  6. Engaging in any Illegal Activity, whether on or off duty, is prohibited by CSD employees

    1. Illegal activity is any activity that is prohibited by any federal, state, or municipal criminal laws (except minor traffic violations), as well as any other laws governing the conduct of county employees.

    2. Employees will notify the Director of CSD of any arrest, charge, plea or conviction, for any illegal activity within 24 hours, and file a written report before the end of the employee’s next working day.

    3. Any employee who is found guilty, pleads guilty or nolo contendere to any federal, state or municipal law (except for minor traffic violations), will be subject to termination upon such finding or entering such plea.

  7. Employees of CSD are not allowed to engage in Activities and Relationships with Offenders/Ex-Offenders.

    Offenders will be defined as persons under the supervision of the Community Sentence Division.

    Ex-offenders are those persons who are within 180 days of the date following their discharge or termination from supervision.

    1. Trading, selling, or buying any personal possession or anything of value.

    2. Accepting or offering a gift, money, or anything of value, directly or indirectly. This prohibition includes any member of the offender’s family.

    3. Giving, receiving, or loaning any money, or anything of value, for any purpose.

    4. Using, obtaining, or requiring personal services such as, house service, washing personal vehicles, tending gardens, caring for pets, etc.

    5. Paying for personal services such as haircuts, shaves, shoeshines, or laundry service.

    6. Hiring or employing without written approval of the director.

    7. Engaging in any other activity that constitutes or offers the opportunity for an abuse of the employee’s position.

    8. Employees are prohibited from engaging in any sexual conduct/contact with an offender, to include physical embracing and kissing.

    9. Sexual intercourse with an offender under the legal custody of the CSD is defined by statute as rape.

    10. Engaging in any nonprofessional association, contact, or personal relationship with offenders, ex-offenders, or members of their families which compromise the employee’s ability to effectively discharge the duties of his/her position.

  8. Employees will conserve and prevent excessive waste of CSD resources and will not use county property, equipment, or funds for personal benefit or gain or for any purpose not directly related to official business.

    1. Employees will not charge personal long distance telephone calls or faxes to the department or use department postage for personal mailings.

    2. Employees will not willfully falsify county travel claims.

    3. Employees will properly account for and maintain entrusted county property, equipment, and funds.

 
_______________________________________
Ron Lock, Director
Oklahoma County Community Sentencing Division
Effective Date: 6-01-03
Revised 9-04
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