Purpose
This procedure will outline the steps, forms and responsible persons required to properly complete the end of the month report.

Introduction
Statistical information regarding caseload size and offender performance is essential for proper population count, department billing and accountability.

Procedure

1. Each Probation Officer and Administrative Caseload Officer is required by the first working day of each month to complete the Oklahoma County Community Sentence End of the Month (EOM) report form. The completed EOM will be forwarded to the Unit Manager for compilation. All figures reported must be accurate and verifiable by the Unit Manager upon request.
   
   The EOM will be completed prior to beginning any scheduled leave.
   
   The EOM will be completed in the following manner:
   
   
   1. Probation Total will reflect the total number of active offenders assigned to the Probation Officer, this total should equal the number of active offenders on the officer’s Sentence Offender Roster computer printout during the reporting month.
      
      
      1. High- this number will equal the number of high-level offenders on the officer’s caseload during the reporting month. (LSI score of 29 or more)
         
         
      2. Moderate- this number will equal the number of moderate-level offenders on the officer’s caseload during the reporting month. (LSI score of 19-28)
         
         
      3. Low- this number will equal the number of low-level offenders on the officer’s caseload during the reporting month. (LSI score of less then 19)
         
         
   2. Administrative Total will reflect the total number of inactive offenders assigned to the Probation Officer, this total should equal the number of inactive absconder and incarcerated offenders on the officer’s Sentence Offender Roster computer printout.
      
      
      1. Absconder- this number equals the number of absconders on the officer’s caseload during the reporting month.
         
         
      2. Incarcerated- this number equals the number of incarcerated offenders of the officer’s caseload during the reporting month reported by the number of offenders in county jail and the number in a correctional facility.
         
         
   3. Program Total will reflect the total number of active offenders assigned to the officer that are participating in a needs related program during the reporting month. The program may be required by the court order, probation plan, or officer referred program.
      
      
      1. Cognitive Programs- this number equals the number of active offenders on the officer’s caseload that are participating in a cognitive program during the reporting month. Cognitive programs teach offenders an introspective process to examine his/her thinking, feelings, beliefs, and attitudes.
         
         
      2. Literacy Programs- this number equals the number of active offenders on the officer’s caseload that are participating in a literacy program during the reporting month. Literacy programs are both formal and informal educational programs.
         
         
      3. Other Programs- this number equals the number of active offenders on the officer’s caseload that are participating in any other type of program during the reporting month.
         
         
   4. Offender Employment/Others will reflect the total number of active offenders that are employed or supported by another means during the reporting month. Each offender may be counted in only one of the following categories.
      
      
      1. Full Time- this number equals the number of active offenders that are full time employed on the officer’s caseload during the reporting month. Full time employment will be considered as working over 30 hours per week.
         
         
      2. Part Time- this number equals the number of active offenders that are part time employed on the officer’s caseload during the reporting month. Part time employment will be considered as working less than 30 hours per week.
         
         
      3. School- this number equals the number of active offenders that are enrolled in a fulltime educational program during the reporting month. A fulltime education program will be considered fulltime college or vo-tech students, GED classes that equal 30 hours per week, a combination of school and work that equals 30 plus hours per week, or other programs as approved by the officer’s immediate supervisor.
         
         
      4. Disabled- this number equals the number of active offenders that are disabled on the officer’s caseload during the reporting month. A disable offender will be unable to work and is financially support by disability benefits.
         
         
      5. Homemaker- this number equals the number of active offenders that are homemakers on the officer’s caseload during the reporting month. A homemaker is considered an offender that is financially supported by a spouse and/or other family member(s).
         
         
      6. Retired- this number equals the number of active offenders that are retired on the officer’s caseload during the reporting month. A retired offender should be financially supported by retirement income, trust, savings or the verifiable income.
         
         
      7. Social Services- this number equals the number of active employees that are supported by social services on the officer’s caseload during the reporting month. The social services must supply the offender with all the financial support needed without a need for employment. A combination of social services and part time employment will be considered acceptable.
         
         
   5. Drug/Alcohol Treatment Total will reflect the total number of active offenders assigned to the officer that are participating in drug or alcohol treatment during the reporting month.
      
      
      1. Residential- this number equals the number of active offender’s that are completing alcohol/drug treatment in a residential or halfway house setting.
         
         
      2. Outpatient- this number equals the number of active offender’s that are completing alcohol/drug treatment in an outpatient setting. The total number of offenders will be split to reflect those offenders in outpatient group counseling and those in outpatient individual counseling.
         
         
   6. Mental Health Treatment Total will reflect the total number of active offenders assigned to the officer that are participating in mental health treatment/ program during the reporting month.
      
      
      1. Outpatient- this number equals the number of active offender’s that are completing mental health treatment in an outpatient setting. The total number of offenders will be split to reflect those offenders in outpatient group counseling and those in outpatient individual counseling.
         
         
   7. Revocations/Accelerations will reflect the number of active offenders on suspended sentences that were revoked to incarceration during the month as well as the number of active offenders on deferred sentences that were accelerated to incarceration or to a suspended sentence during the month.
      
      
      1. New Conviction/Arrest- this number will equal the number of sentences that were revoked or accelerated (separated by suspended and deferred sentences) to incarceration because of a new conviction or a new arrest.
         
         
      2. Technical- this number will equal the number of sentences that were revoked or accelerated (separated by suspended and deferred sentences) to incarceration because of a technical violation. Technical violations are considered any other violation other than a new arrest or conviction.
         
         
      3. Both- this number will equal the number of sentences that were revoked or accelerated (separated by suspended and deferred sentences) to incarceration because of a technical violation and a new conviction or arrest.
         
         
2. In addition to the above statistical information, each officer will attach to the EOM the following:
   
   
   1. Travel Claim Form
   2. Time Sheet
   3. Home Visit Report
   4. Sanction Form