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OBJECTIVE 1: Construct new parking garage and improve traffic flow in the Metro
Garage by August 1, 2004.
Action Plan:
A.
Use existing architect to design the new parking garage. Plans completed by August 1, 2004.
B.
Begin construction after plans are completed and approved by the Board of County Commissioners.
C.
Obtain funds, and hire a qualified contractor, completed by Aug 1, 2004.
OBJECTIVE 2: Reduce potential for monetary losses of building contents starting
before June 30, 2003.
Action Plan:
A.
Conduct a study to determine the conditions of the roofs and a needs analysis of each building,
completed by September 2003. Engineering Department and Facilities Management
B.
Beginning August, 2004, or after funds are appropriated, repair or replace one roof per fiscal
year by a qualified contractor on all county buildings until all are complete, or no later than August 2006.
C.
Review and update insurance coverage by June 30, 2003.
OBJECTIVE 3: Better use of storage areas before October 1, 2003.
Action Plan:
A.
Develop procedures for discarding obsolete/non-useable equipment and other assets following
resolution action by the Board of County Commissioners, to be completed by July 31, 2003.
Purchasing Department
B.
Hold a countywide auction within the first two weeks of September 2003, and at least once a
year afterwards. Purchasing Department
OBJECTIVE 4: Improve the overall appearance of the Investors Capital Building,
beginning after July 1, 2003.
Action Plan:
A.
Provide recommendations to improve the aesthetics of the exterior of the
building. Engineering Department and Facilities Management
B.
Install window tinting on all exterior windows after sufficient funds are appropriated but no
later than November 2003. Facilities Management
C.
Work with District Attorney's office to write a "Tenant Rules and Regulations" outlining what
the tenant may and may not do to the interior/exterior of the building. This Exhibit will become part
of all tenant leases for the 04-05 fiscal year. Facilities Management
OBJECTIVE 5: Enhance the security and safety of buildings.
Action Plan:
A.
Determine areas of concern, completed by August 2003. Environmental
Health and Safety, Emergency Management and Sheriff's office, as needed.
B.
Based on these determinations, develop a plan with implementation completed by December 31, 2003.
C.
Identify available funds for implementation by December 31, 2003.
OBJECTIVE 6: Better utilize office/court space by Dec 31, 2003.
Action Plan:
A.
Complete a study detailing office space needs for the next five years by October
2003. Elected Officials and Department Heads
B.
Determine how and where funds can be obtained, by October 2003. Chairman of the Board of
the County Commissioners, Court Fund Members and Court Administrator
C.
Hire an architect for plans and specifications after funding.
D.
Implement imaging countywide. Continue existing efforts and expand as
appropriate. MIS, Budget Board
E.
Evaluate feasibility of implementing bar code inventory system during FY 2003-04. Implement
as appropriate during FY 2004-05. County Clerk's office, MIS and Budget Board
OBJECTIVE 7: Establish a preventative maintenance program in county buildings by
October 31, 2003.
Action Plan:
A.
Identify "software" programs to assist in tracking maintenance and writing
procedures. Facilities Management, MIS
B.
Track compliance with the preventative maintenance program.
OBJECTIVE 8: Have adequate staffing in the Facilities Management Department by July 1, 2003.
Action Plan:
A.
Identify staffing needs and vacancies by April 20, 2003. Facilities Management Director
B.
Identify funding needs by May 1, 2003. Facilities Management Director
C.
Appropriate necessary funds by July 1, 2003. Budget Board
D.
Begin search for qualified employees and be fully staffed by August 31, 2003.
E.
Conduct a cost analysis of custodial operations and employee staffing reviews by
July 1, 2003. Facilities Management Director
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