BOARD OF
Wednesday, January 26, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, January 21, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, January 19, 2011, prepared by the
The
following items, No. 5 through 9, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $8,229.72 for period ending January 18, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 517888 through 518521 for Oklahoma County in the amount of $357,345.34 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive cancelled checks as follows: (Documents Received)
Check No. 1001332923 dated January 19, 2011, to Standley Systems, Inc., in the amount of $241.71. Payment was paid on wrong PO. Do not re-issue.
8. Receive Monthly Report of Fees for the month of December, 2010. (Document Received)
County Sheriff $1,168,528.39
General Fund $ 326,778.91
Clerk Lien Fee Fund $ 8,045.08
UCC Central Filing Fund $ 57,031.72
Records Preservation Fund $ 70,700.00
OK Tax Comm. % of Doc Stamps $ 234,741.74
Mechanic Liens/Investments $ 23,100.90
Refunds $ 669.35
Total $ 721,067.70
9. Receive the following litigation:
Case No. CJ-2011-277 Judgment
Case No. CJ-2011-356 Judgment
TC 2011-002 Tort Claim
Case No. CJ-2011-326 Foreclosure
Case No. CV-2011-49 Petition to Foreclose the Right to Reopen
End
of Consent Docket
District
No. 1
District
Attorney
11. Discussion and possible action to accept the Brownfields proposal request for certificate of No Action Necessary regarding the Tinker Aerospace Complex including the former GM Assembly plant in Oklahoma County, State of Oklahoma. The Brownfield proposal was prepared by Mary Jane Calvey, Real World Management Solutions. Recommended by John M. Jacobsen, Assistant District Attorney, (Document retained in County Clerk s Office).
Emergency Management
12. Discussion and possible action to approve renewal of Agreement for Sub-Grant of Management Preparedness Grant Program Funds between the Oklahoma Department of Emergency Management and Oklahoma County to receive a portion of the funds awards to the State of Oklahoma under the FEMA Emergency Management Preparedness Grant Program. If approved, Oklahoma County Emergency Management is to receive $36,637.00 with payment made on a quarterly basis. The Director of Oklahoma County Emergency Management shall be designated as agent for the sub-agent. This Agreement shall commence upon approval of the Board and approval of State Emergency Management, and shall terminate September 30, 2011. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Engineer
13. Discussion and possible action to approve Agreement between HSE Architects PLLC, and Oklahoma County for Oklahoma County Project No. E-2010-K for a Phase 1 feasibility study to determine re-design or rehabilitation of the Maintenance Garage, District No. 3, not to exceed $6,000.00. Requisition No. 11104925 in the amount of $6,000.00 has been issued to HSE Architects PLLC, from Capital Projects-Regular/County Commissioners/Other-Services (2010/1200/55370), contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
14. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
11103890 Professional Program Management Services for
Oklahoma County Juvenile/Adult Detention Center
Recurring
Agenda Items:
15. Approve
all claims,
list available for inspection in the office of the
16. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
17. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
18. Commissioners Comments/General Remarks:
19. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
20. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11104478 Multi
Jurisdictional Natural Hazards Mitigation Plan Update for Oklahoma County
CW11026 Paint
& Related Items
21. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(B) (4) for confidential communications with Board s Attorney to discuss settlement, if any, of Nicholas Davis vs. Oklahoma County, ET AL CIV-08-550.
b. Pursuant to Title 25 O.S. 307(B) (4) for confidential communications with Board s Attorney to discuss retainment of counsel for John Whetsel, in his individual capacity in Ramona Hamilton, Richard Hamilton, deceased vs. Board of County Commissioners of Oklahoma County, John Whetsel, individually, official capacity as Sheriff of Oklahoma County CIV-11-1.
c. Pursuant to Title 25 O.S. 307(B) (3) for confidential communications with County Engineer concerning the purchase and appraisal of the following real property for County Bridge #12 project over Chisholm Creek:
A strip, piece or parcel of land lying in the NW of Section 9 and SW of Section 4, T14N, R3W, in Oklahoma County, Oklahoma.
22. Action regarding communications with Board s Attorney regarding settlement, if any, of Nicholas Davis vs. Oklahoma County, ET AL CIV-08-550.
23. Action regarding communications with Board s Attorney regarding retainment of counsel for John Whetsel, in his individual capacity in Ramona Hamilton, Richard Hamilton, deceased vs. Board of County Commissioners of Oklahoma County, John Whetsel, individually, official capacity as Sheriff of Oklahoma County CIV-11-1.
24. Action regarding communications with County Engineer, concerning the purchase and appraisal of the following real property for County Bridge #12 project over Chisholm Creek:
A strip, piece or parcel of land lying in the NW of Section 9 and SW of Section 4, T14N, R3W, in Oklahoma County, Oklahoma.
25. Adjourn at __________ until 9:00 a.m. Wednesday, February 2, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy