BOARD OF
Wednesday, February 16, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, February 11, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of Wednesday,
February 9, 2011, Special Meeting of Thursday,
February 10, 2011, and Special Meeting of Friday,
February 11, 2011, prepared by the
5. Discussion and possible action to approve Resolution No. _________ honoring the Douglass High School Trojans Football Team for winning the 2010 Class 4A State Championship. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
6. Discussion and possible action to approve Resolution No. _____________ to declare a County-Wide Burn Ban for Oklahoma County due to extreme fire danger. Requested by David Barnes, Director, Emergency Management. (Document Received)
The
following items, No. 7 through 12, are Consent Items and are routine in nature:
7. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $5,000.08 for period ending February 7, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Approve Employee Benefit Trust Warrant No. 519523 through 519777 for Oklahoma County in the amount of $182,045.86, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
9. Receive Monthly Report of Fees for the month of January, 2011. (Document Received)
Juvenile Bureau $295,915.77
Sheriff Fees $ 111,245.04
Sheriff Incarceration Fees $ 2,707.95
Law Library Fees $ 37,585.35
Revolving Fund Fees $ 46,510.22
Drug Court User Fees $ 3,827.35
Court
Fund Bank of Oklahoma Revolving
Beginning Balance $2,136,673.34 $ 1,038,754.65
Deposits & Canceled Vouchers $1,141,663.23 $ 37,406.05
Disbursements $ 2,346,488.93 $ 22,773.91
Ending Balance $ 931,874.64 $ 1,053,386.79
10. Receive the following litigation:
Case No. CJ-2010-5687 Sheriffs Sale
TC 2011-004: Tort Claim
TC 2011-005: Tort Claim
11. Discussion and possible action for approval of Resolution No. __________ designating Viola Williams as Receiving Officer for the Juvenile Justice Center. Requested by James Lee Saffle, Director, Oklahoma County Juvenile Justice Center. (Document Received)
12. Discussion and possible action to approve Resolution
No. ___________ disposing of equipment
from the inventory of Oklahoma County Emergency Management. These items have been declared surplus and
with the requested disposal will be sold in the DCS State Auction in accordance
with the provisions set forth in O.S. Title 19 Section 421.
One (1) 1982 BP
Red 1 Ton, 4 Wheel Drive Fire Truck, c/n P302-00018, s/n 1FDJF38Z3CDA31688,
acquired May 13, 2004, from Oklahoma County District No. 2, 320 Robert S. Kerr,
Oklahoma City, Oklahoma 73102, for
$10,509.00.
One (1) HP
Printer, c/n SP236-00032, s/n USHB791670, acquired
June 30, 1998 from Pacific East Industries, 4643 N. Detroit Street, Chandler,
Arizona for $770.00.
One (1) HP
Printer, c/n SP236-00025, s/n SG371D11CJ, acquired
September 3, 2003, from Office Depot, P. O. Box 633211, Cincinnati, Ohio 45263
for $398.24.
One (1) Color
Printer, c/n SP236-00014, s/n 3HR1574780, acquired
July 1, 1998, from Best Buy 5801 N. May, Oklahoma City, Oklahoma 73112 for
$299.99.
One (1) Color
Printer/Fax/Copier, c/n SP236-00013, s/n UXD-42428,
acquired May 27, 1998, from Best Buy, 5801 N. May Avenue, Oklahoma City,
Oklahoma 73112 for $349.99.
One (1) 2002
Cavalier Travel Trailer, c/n SP612-00022, s/n 1NL1VTP2021047678, acquired
January 12, 2004, from Department of Central Services, 3100 N. Creston, Oklahoma City, Oklahoma 73111 for $5,000.00.
One (1) 2007
Wells Training Trailer, c/n SP612-00023, s/n
1W4200D1472059300, from Wayest Safety, Inc (Purchased by ACOG, P. O. Box 12740
Oklahoma City, Oklahoma 73157 for $3,973.33.
One (1)
Generator, c/n SP 417-00015, s/n 1012975, acquired May
12, 1983, from Chuck Cantwell Inc., 3400 S. Sunnylane Road, Oklahoma City,
Oklahoma 73115, for $1,012.00.
One (1) 250
Gallon Fiberglass Tank, c/n SP642-00049, s/n N/A,
acquired June 16, 1980 from Steciah Garden Central, Harrah, Oklahoma City, for
$650.00.
One (1) 300
Gallon Fiberglass Water Tank, c/n SP649-00100, s/n
910527, acquired June 4, 1991, from Wagon Mate Industries, 1018 E. Madison for
$875.00.
One (1) Motorola
Two Way Radio, c/n SP602-00378, s/n 617ASL2011, acquired July 2, 1992, from
Lawton Communications, 6210 N. W. Oak, Lawton, Oklahoma for $1,188.00.
One (1) Motorola
Two Way Radio, c/n SP602-00379, s/n 617ASL2012,
acquired July 2, 1992, from Lawton Communication 6210 N. W. Oak, Lawton,
Oklahoma for $1,188.00.
One (1) Motorola
Two Way Radio, c/n SP602-00380, s/n 617ASL2013,
acquired July 2, 1992, from Lawton Communication 6210 N. W. Oak, Lawton,
Oklahoma for $1,256.00.
One (1) Motorola
Two Way Radio, c/n SP602-00381, s/n 617ASL2014,
acquired July 2, 1992, from Lawton Communication 6210 N. W. Oak, Lawton,
Oklahoma for $1,256.00.
One (1) Motorola
Two Way Radio, c/n SP602-00499, s/n 617ASS0480,
acquired July 2, 1992, from Lawton Communication 6210 N. W. Oak, Lawton,
Oklahoma for $1,188.00.
One (1) TAD Two
Way Radio, c/n SP602-00316, s/n 410226, acquired June
28, 1990, from Integrated Circuits 701 Ranchwood, Yukon, Oklahoma $795.00.
One (1) TAD Two
Way Radio, c/n SP602-00315, s/n 006443, acquired June
28, 1990, from Integrated Circuits 701 Ranchwood, Yukon, Oklahoma $695.00.
One (1) TAD
Mobile Radio, c/n SP602-00283, s/n 410033, acquired
October 5, 1988, from Integrated Circuits 701 West Main, Yukon, Oklahoma
$710.00.
One (1) Midland
Mobile Radio, c/n SP602-02603, s/n 255471, acquired
August 14, 1987, from Southwest Communications Service, 4420 S. W. 33rd
Street, Oklahoma City, Oklahoma 73119 for $609.91.
One (1) ICOM
Antenna Tuner, c/n SP602-00330, s/n 07089, acquired
January 7, 1991, from Jan Industrial Electronics Co. 6630 S Crescent Blvd, for
$510.40.
One (1) G. E.
Radio Broadcasting Unit Base, c/n SP601-00031, s/n
7170358, acquired date unknown, from vendor unknown for $600.00.
One (1) Hose
Reel, c/n SP652-00006, s/n 270772, acquired April 1980,
from Vendor unknown for $508.00.
One (1) 9HP Pump,
c/n SP 651-00041, s/n 717688N, acquired August 12,
1977, from Vendor unknown for $850.00.
One (1) HP
Laserject 6 Printer, c/n SP236-00032, s/n N/A,
acquired October 4, 2007, from Vendor unknown for $770.00.
One (1) Gorman
Rupp Pump, c/n SP651-00022, s/n K-456920, acquired
August 10, 1978, from Vendor Unknown for $1,806.00.
End
of Consent Docket
13. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
11104857 Padfoot Single Drum Vibratory Compactor
11104858 Lube & Fuel Truck Bed
District No. 1
14. Discussion and possible action to approve Resolution No. _________ to determine that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work. The structure at issue is owned by Claudette Chandler Reid and is located at 3603 Fox Avenue, Spencer, Oklahoma 73084 and more particularly described as: Block 003, Lots 3 and 4 of the Hicks Addition, Oklahoma County, Oklahoma, according to the recorded plat thereof. The Board of County Commissioners has the authority to make this determination pursuant to 19 O.S. 360. Dilapidated building means a structure which through neglect or injury lacks necessary repairs or otherwise is in a state of decay or partial ruin to such an extent that said structure is a hazard to the health, safety or welfare of the general public or creates a fire hazard which is dangerous to other property. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
15. Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by Claudette Chandler Reid and is located at 3603 Fox Avenue, Spencer, Oklahoma 73084 and more particularly described as: Block 003, Lots 3 and 4 of the Hicks Addition, Oklahoma County, Oklahoma, according to the recorded plat thereof. Pursuant to 19 O.S. 360 the notice of Dilapidation and Lien shall be filed with the County Clerk. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
16. Discussion and possible action to approve Resolution No. ________ to determine that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work. The structure at issue is owned by Dwight W. Peoples and George H. Peoples, Jr., and is located at 3500 Fox Avenue, Spencer, Oklahoma 73084 and more particularly described as: Block 005, Lots 7 and 8 of the Hicks Addition, Oklahoma County, Oklahoma, according to the recorded plat thereof. The Board of County Commissioners has the authority to make this determination pursuant to 19 O.S. 360. Dilapidated building means a structure which through neglect or injury lacks necessary repairs or otherwise is in a state of decay or partial ruin to such an extent that said structure is a hazard to the health, safety or welfare of the general public or creates a fire hazard which is dangerous to other property. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
17. Discussion and possible to action to approve Notice of Dilapidation and Lien for property owned by Dwight W. Peoples and George H. Peoples, Jr., and is located at 3500 Fox Avenue, Spencer, Oklahoma 73084 and more particularly described as: Block 005, Lots 7 and 8 of the Hicks Addition, Oklahoma County, Oklahoma, according to the recorded plat thereof. Pursuant to 19 O.S. 360 the notice of Dilapidation and Lien shall be filed with the County Clerk. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve Resolution No. _____________ renewing water right No. 19750803 and approving the water right administrative fee per the Oklahoma Administrative Code section 785:5-1-10. Requisition No. 11105337 has been issued to Oklahoma Water Resources Board (OWRB), in the amount of $50.00 from General Fund/General Government/Services Other (1001/1100/54456), contingent upon encumbrance of funds. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
19. Discussion and possible action for approval of Agreement between Oklahoma County and Cobb Engineering Company for surveys, right-of-way, roadway and bridge design plans and general engineering supervision for bridge replacement over a tributary to the North Canadian River on Hiwassee 0.83 miles south of Wilshire Ave., Oklahoma County Project 1-2005-I, not to exceed $37,000.00. Requisition No. 11105558 has been issued to Cobb Engineering in the amount of $37,000.00 from CBRI/County Commissioners/Professional Services A&E, (1111/1200/54454), contingent upon encumbrance of funds. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
20. Discussion and possible action for approval of Programming Resolution No. _______ for Oklahoma County Project 1-2005-I, Bridge and approaches on Hiwassee 0.83 miles south of Wilshire (CN149), Oklahoma County District 1. The estimated construction cost is $500,000.00 and will be funded from CBRI Funds and Federal Funds. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
District No. 3
21. Discussion
and possible action to approve Agreement
between the City of Oklahoma City and the Board of County Commissioners,
Oklahoma County, for work on the east mile of NW 164th Street
between Meridian Ave and Portland Ave.
Upon completion of the work, Oklahoma City, will reimburse Oklahoma County
the cost for all subcontractors and materials used in completing this
project. The cost for materials and
subcontractors required to complete this project shall not exceed $350,000.00,
if work is completed before June 30, 2011.
City of Oklahoma City has agreed to changes in costs for materials and
subcontractors required to complete this project after June 30, 2011,will be
reimbursed without prior approval to change the not to exceed amount,
regardless of the cause. Requested by
Ray Vaughn,
22. Discussion
and possible action to approve Agreement
between the City of Oklahoma City and the Board of County Commissioners,
Oklahoma County, for work on NW 164th Street between Rockwell Ave
and MacArthur Blvd. Upon completion of
the work, Oklahoma City, will reimburse Oklahoma County the cost for all
subcontractors and materials used in completing this project. The cost for materials and subcontractors
required to complete this project shall not exceed $350,000.00, if work is
completed before June 30, 2011. City of
Oklahoma City has agreed to changes in costs for materials and subcontractors
required to complete this project after June 30, 2011,will be reimbursed
without prior approval to change the not to exceed amount, regardless of the
cause. Requested by Ray Vaughn,
County Clerk
23. Discussion and possible action to receive the Comprehensive Annual Financial Report (CAFR) for fiscal year ending June 30, 2010, and prepared by the Finance Division of the Oklahoma County Clerk s Office. Requested by Carolynn Caudill, County Clerk. (Document Received)
Engineering
24. Discussion and possible action for approval of Purchase Contract between ODOT and Oklahoma County for purchase of a lube and fuel bed through the County Road Machinery and Equipment Revolving Fund at ODOT for use by District No. 3, not to exceed $29,500.00. Monthly payments shall be made to ODOT by District No. 3. Requested by Stacey Trumbo, County Engineer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)
MIS
25. Discussion and possible action to approve VPN access to the network for the Department of Public Safety and the IT Lab at OU to access the tracks server for the Sheriff s Department. Both entities will be restricted to the tracks server only. VPN access for Bounce Bank for the District Attorney s office. Access will be limited to the Bounce Bank server and limited number of PC s. Requested by Mike Harman, Director, MIS.
Social Services
26. Discussion and possible action to distribute items to Social Service Agencies for needy clients. These items were received by Social Services from the Sheriff s Department, where they were unlikely to be able to use them prior to the expiration dates. The items to be distributed are 4 ounce bottles of alcohol-free mouthwash and 1.5 ounce tubes of toothpaste. Distribution is to be as follows: 255 bottles of mouthwash and 144 tubes of toothpaste to Good Shepherd Dental Clinic; 255 bottles of mouthwash to Sunbeam Senior Shelter; 255 bottles of mouthwash to Passageway Emergency Shelter; 127 bottles of mouthwash to Upward Transitions; and 128 bottles of mouthwash to Urban League of Oklahoma City. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)
Recurring
Agenda Items:
27. Approve
all claims,
list available for inspection in the office of the
28. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
29. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
30. Commissioners Comments/General Remarks:
31. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
32. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11104849 Demolition and Removal of Structures and
Removal of Debris for Crutcho Park Hazard Mitigation
33. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(B) (4) for confidential communications with Board s Attorney to discuss status of case and potential of settlement, if any, of David White/Christopher Beckman vs. Board of County Commissioners CIV-08-1076.
b. Pursuant to Title 25 O.S. 307(b) (4) for confidential communications with Board s Attorney to discuss settlement, if any, regarding William George v Board of County Commissioners, et al, CJ-2009-9038.
34. Action regarding communications with Board s Attorney regarding status of case and potential of settlement, if any, of David White/Christopher Beckman vs. Board of County Commissioners CIV-08-1076.
35. Action regarding communications with Board s Attorney to discuss settlement, if any, regarding William George v Board of County Commissioners, et al, CJ-2009-9038.
36. Adjourn at __________ until 9:00 a.m., Wednesday, February 23, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy