BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, March 2, 2011

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, February 25, 2011.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Wednesday, February 23, 2011, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 16, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $16,389.94 for period ending February 22, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 520871 through 521395 for Oklahoma County in the amount of $250,986.34 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Receive Monthly Report of Fees for the month of January 2011. (Document Received)

 

Election Board                                                            $   43,186.81

 

8.         Receive cancelled checks as follows:  (Documents Received)

 

Check No. 1001324114 dated April 28, 2010, Center for Local Government, in the amount of $20.00.  Check was lost.  Check will be re-issued out of new year funds (FY 10-11).

 

Check No. 1001333133 dated February 2, 2011, Trans Inc DBA Cottman Transmission, in the amount of $630.00.  Check will not be re-issued per Sandy MacKenzie.

 

9.         Receive the following litigation:

 

            Case No. CJ 2010-5687 Entry of Appearance

 

            Case No. CIV 11 -186 Foreclosure

 

10.       Discussion and possible action for approval of Resolution No. ________________ designating Karen Prince as a Receiving Officer for Oklahoma County Clerk s Office.   Requested by Carolynn Caudill, Oklahoma County Clerk.  (Document Received)

 

11.       Discussion and possible action to approve Resolution No. _____ disposing of equipment from the Inventory of the Oklahoma County OSU Extension Center. These items are broken or obsolete, and are not worth repairing or refurbishing, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.   Requested by LaDonna Dunlap, Director.  (Document Received)

 

One (1) HP Deskjet 9800 Printer, c/n E236-00098, s/n MY5271102H, acquired 6-14-05 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $299.99.

 

One (1) Global Ergonomic Chair, c/n E102-00015, acquired 11-15-96 from B&M Sales Co, Inc, PO Box 53128, OKC, OK 73152 for $271.44.

 

One (1) Panasonic Monitor, c/n E205-00010, s/n A7K000408 acquired 4-20-87 from Video Tape Computer Products, Inc at 320 N. Madison Ave, Los Angeles, CA 90004 for $838.00.

 

One (1) Lazy Boy Chair, c/n E102-00028, acquired 4-24-00 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $393.09.

 

One (1) Duplo Folding Machine, c/n E220-00006, s/n 51227895 acquired 6-36-86 from Automatic Business Machines Corp, 740 NW 63rd, OKC, OK 73116 for $1,890.50.

 

One (1) Kodak Slide Projector, c/n E228-00001, s/n 203238 acquired 7-1-85 from Thompson Book and Supply, PO Box 11600, OKC, OK for $526.40.

 

One (1) Alma Sofa, c/n E114-00001, acquired 9-17-86 from Thompson Book & Supply Co. PO Box 11600, OKC, OK 73136 for $631.35.

 

One (1) Alma Lounge Chair, c/n E102-00011, acquired 1-1-87 from Thompson Book & Supply Co. PO Box 11600, OKC, OK 73136 for $443.47.

 

One (1) Video Monitor, c/n E205-00006, s/n 25900778 acquired 7-28-85 from Fairview Audio Visual, 4932 S. 83rd E. Ave., Tulsa OK 74145 for $667.59.

 

One (1) Panasonic Video Monitor, c/n E205-00008, s/n F-J5610099 acquired 4-4-86 from Electronic Systems, Inc at 5807 SW 5th St, OKC, OK 73128 for $396.00.

 

One (1) Panasonic TV/VCR Monitor, c/n E205-00011, s/n DOMD00296 acquired 6-28-90 from Fairview Audio Visual, 4932 S. 83rd E. Ave., Tulsa OK 74145 for $805.00.

 

One (1) Sony Video Camera, c/n E205-00012, s/n S010017792C acquired 6-11-96 from Epperson Photo 3110 N May, OKC, OK for $996.77.

 

12.       Discussion and possible action to approve Resolution No. _____ disposing of equipment from the Inventory of the Oklahoma County Assessor s Office. These items are broken or obsolete, and are not worth repairing or refurbishing, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.   Requested by Leonard Sullivan, Oklahoma County Assessor.(Document Received)

 

One (1) Windows Server 2000 License, c/n H-236-01168, acquired November 19, 2001, from SHI, 33 Knightsbridge Road, Piscataway, NJ 08854, for $518.13.

 

One (1) Psigen Scan HQ Scan Enhancement Software, c/n H-236-01175, acquired December 14, 2001, from Get Imaging, Inc. 3909 NW 36th, Oklahoma City, OK 73112, for $3,995.00.

           

One (1) Psigen Scan HQ Scan Enhancement Software, c/n H-236-01176, acquired December 14, 2001, from Get Imaging, Inc. 3909 NW 36th, Oklahoma City, OK  73112, for $3,995.00.

                       

One (1) Phaser 8200 Color Printer, c/n H-236-01238, acquired May 12, 2003, from The Digi Group, 6304 NW 46th, Bethany, OK 73008, for $1,938.15.

           

One (1) Microsoft Publisher Software, c/n H-236-00574, acquired October 20, 1997, from Unknown, for $67.85.

 

One (1) Intel Pentium Processor 760 Laptop, c/n H236-01497, acquired July 6, 2005, from Dell, P. O. Box 676021, c/o Dell USA LP, Dallas, TX 75267-6021, for $2,029.92.

 

One (1) Treo 600 Smartphone, c/n H-220-00077, acquired January 14, 2004, from Sprint, P. O. Box 66092, Dallas, TX 75266-0092, for $449.00.

 

13.       Discussion and possible action to approve Resolution No _____ disposing of equipment from the Inventory of the Oklahoma County Emergency Management Department. This item is broken or obsolete, and are not worth repairing or refurbishing, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.   Requested by David Barnes, Director. (Document Received)

 

One (1) HP Printer 7110, c/n SP236-00026, s/n SG371D11CJ, acquired 9-3-03, from Office Depot, PO Box 633211, Cincinnati, OH 45263, for $398.24.

 

14.       Discussion and possible action to approve Resolution No. _____ disposing of equipment from the inventory of the Oklahoma County MIS Department. This leased copier is broken or obsolete, and is too costly to repair, and with the requested disposal will be returned to the vendor in exchange for a new leased copier in accordance with the provisions set forth in Title 19 Section 421.  Requested by Mike Harman, Director. (Document Received)

 

One (1) Standley Copier, c/n DP213-000002, s/n 5050300073 acquired June 7, 2007, from Standley Systems, for $15,341.98 on a lease contract.

 

15.       Discussion and possible action to approve Resolution No. _____ disposing of equipment from the inventory of the Oklahoma County Sheriff s office. These items are broken or obsolete, and are being replaced by the manufacturer at no cost due to FCC regulations requiring re-banding, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. Requested by John Whetsel, Oklahoma County Sheriff.

 

One(1) Motorola 800MHz Radio, c/nB601-01481, s/n 760SBU0017, acquired December 12, 2001, from Motorola Inc., 1111 Cornell Parkway, Oklahoma City, Ok 73108 for $1265.00.

 

One(1) Motorola 800MHz Radio, c/nB601-01482, s/n 760SBU0036, acquired December 12, 2001 from Motorola Inc., 1111 Cornell Parkway, Oklahoma City, Ok 73108 for $1265.00.

 

One(1) Motorola 800MHz Radio, c/nB601-01484, s/n 760SBU0045, acquired December 12, 2001, from Motorola Inc., 1111 Cornell Parkway, Oklahoma City, Ok 73108 for $11265.00.

 

One(1) Motorola 800MHz Radio, c/nB601-01485, s/n 760SBU0046, acquired December 12, 2001 from Motorola Inc., 1111 Cornell Parkway, Oklahoma City, Ok 73108 for $1265.00.

 

One(1) Motorola 800MHz Radio, c/nB601-01587, s/n 678SCE0657, acquired August 8, 2003 from Motorola Inc., 1111 Cornell Parkway, Oklahoma City, Ok 73108 for $801.00.

 

One(1) Motorola 800MHz Radio, c/nB601-01588, s/n 678SCE0659, acquired August 8, 2003 from Motorola Inc., 1111 Cornell Parkway, Oklahoma City, Ok 73108 for $801.00.

 

One(1) Motorola 800MHz Radio, c/nB601-01589, s/n 678SCE0646, acquired August 8, 2003 from Motorola Inc., 1111 Cornell Parkway, Oklahoma City, Ok 73108 for $801.00.

 

One(1) Motorola 800MHz Radio, c/nB601-01590, s/n 678SCE0655, acquired August 8, 2003 from Motorola Inc., 1111 Cornell Parkway, Oklahoma City, Ok 73108 for $801.00.

 

16.       Discussion and possible action to amend Resolution No. 31-11 disposing of equipment from the inventory of Oklahoma County Emergency Management to remove Asset No. SP612-00023 from the resolution. This inventory item was inadvertently listed as part of the resolution.

 

End of Consent Docket

 

County Clerk

 

17.       Discussion and possible action to implement the One Call Medical Program for potential savings on high cost radiology services. This item was approved by the Budget Board on February 17, 2011.  Requested by Carolynn Caudill, County Clerk.   (Document Received)

 

18.       Discussion and possible action to approve the Business Associate Agreement between First Health and Oklahoma County. This item was approved by the Budget Board on February 17, 2011.  Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.   (Document Received)

 

19.       Discussion and possible action to receive the 2010 Mineral Interest Report as required by Title 60 O.S.   658.1 as prepared by the Office of the Oklahoma State Treasurer.  Requested by Carolynn Caudill, Oklahoma County Clerk.  (Document Received)

 

20.       Discussion and possible action to approve Resolution No. ________ authorizing the County Treasurer and County Clerk to appropriate reimbursed funds from cities, schools, and special purpose districts for elections to the County Election Board General Fund accounts, pursuant to Title 62, Section 335 of Oklahoma Statutes, to be effective July 1, 2010, through June 30, 2011.  Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

District No. 1

 

21.       Discussion and possible action to approve a Mutual Cooperation Agreement between the City of Spencer and Oklahoma County pursuant to Title 69, O.S.   1903 (B) , Title 19 O.S.   339 paragraph 16 and Title 19 O. S.   359; providing  for repair of  streets in Cobblestone Addition in Spencer, Oklahoma.  County agrees to incur an amount not to exceed $160,703.47 for labor, equipment, and materials.  Spencer agrees to reimburse Oklahoma County in the amount of $103,500.00 for materials, equipment, and labor associated with the project.  This Agreement shall be effective upon execution by both parties and shall terminate on June 30, 2011.  Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

 

Facilities Management

 

22.       Discussion and possible action for approval of the following Change Order No. 9, for Project No. E-2005-M, Infrastructure Improvements to the Oklahoma County Courthouse.  This change order adds two days to the contract time and reduces the contract amount ($11,814.00). Requested by Mark Stephens, Director, Facilities Management, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

 

Original Contract                                            $9,839,000.00

Previous Change Order 1                                    (232,730.00)

Previous Change Order 2                                        26,610.00

Previous Change Order 3                                          9,090.00

Previous Change Order 4                                        11,196.00

Previous Change Order 5                                        32,179.00

Previous Change Order 6                                        47,327.00

Previous Change Order 7                                          6,408.00

Previous Change Order 8                                        (2,644.00)

Amount this Change Order                                  (11,814.00)

% Change Orders                                                          1.35%

 

Purchasing

 

23.       Discussion and possible action to receive and deposit Office Depot annual rebate check for calendar year 2010 in the amount of $3,139.39.   Oklahoma County receives annual rebates based upon the National Cooperative Purchasing Alliance sponsored by NACO and the U.S. Conference of Mayors, as well as 45 state associations of counties.  Requesting deposit into the General Fund.  Requested by Jane Gaston, Director, Purchasing Agent.  (Document Received)

 

24.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

CW11026   Paint & Related Items

 

Recurring Agenda Items:

25.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

26.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

27.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

28.       Commissioners Comments/General Remarks:

 

29.       New business:   In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

30.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

11105028   Election Board Generator & Installation

 

31.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to title 25 O.S.   307(B) (4), for confidential communications with Board s Attorney regarding Board of County Commissioners of Oklahoma County vs. Correctional Healthcare Management, et al CIV-10-1251, to discuss current status and possible retention of expert witness (es).

 

b. Pursuant to title 25 O.S.   307(B) (4), for confidential communications with Board s Attorney to discuss possible settlement of James M. Lumry, claim TC-2010-035.  

 

c. Pursuant to title 25 O.S.   307(B) (4), for confidential communications with Board s Attorney to discuss settlement, if any, regarding David White/Christopher Beckman vs. Board of County Commissioners   CIV-08-1076.

 

32.       Action regarding communications with Board s Attorney regarding Board of County Commissioners of Oklahoma County vs. Correctional Healthcare Management, et al CIV-10-1251, to discuss current status and possible retention of expert witness (es).

 

33.       Action regarding communications with Board s attorney to discuss possible settlement of James M. Lumry, claim TC-2010-035.  

 

34.       Action regarding communications with Board s attorney to discuss settlement, if any, regarding David White/Christopher Beckman vs. Board of County Commissioners   CIV-08-1076.

 

35.       Adjourn at __________ until 9:00 a.m., Wednesday, March 9, 2011.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board