BOARD OF
Wednesday, March 9, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, March 4, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, March 2, 2011, prepared by the
5. Discussion and possible action to approve Resolution No. __________ posthumously honoring the services of Mildred Yahola Hulwa. Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2. (Document Received)
The
following items, No. 6 through 15, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $9,434.99 for period ending March 1, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 521396 through 521983 for Oklahoma County in the amount of $334,181.10 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive cancelled and lost checks as follows: (Documents Received)
Check No. 1001332628 dated December 22, 2010, Visual Imaging Inc., dba Digiprint, in the amount of $17.99. Lost check to be re-issued March 9, 2011.
Check No. 1001332050 dated November 17, 2010, Mason Robert Peeler, in the amount of $40.00. Lost check to be re-issued March 9, 2011.
Check No. 1001333404 dated March 2, 2011, Joseph Nicholson, in the amount of $484.33. Check paid out of the wrong account. Check to be re-issued out of correct fund.
Check No. 1001333405 dated March 2, 2011, Katina Thomas, in the amount of $679.31. Check paid out of the wrong account. Check to be re-issued out of correct fund.
Check No. 1001331681 dated November 1, 2010, Custom Identification Products, in the amount of $15.48. Vendor never received check. Lost check to be re-issued March 9, 2011.
Check No. 1001330700 dated September 1, 2010, Custom Identification Products, in the amount of $8.60. Vendor never received check. Lost check to be re-issued March 9, 2011.
Check No. 127006017 dated November 24, 2010, Jaquetta Brooks, in the amount of $21.00. Vendor never received check. Lost check to be re-issued March 9, 2011.
Check No. 128002024 dated May 3, 2010, Oklahoma Drug and Alcohol Professional Counselor Association (ODAPCA), in the amount of $195.00. Vendor never received check. Lost check to be re-issued March 9, 2011.
Check No. 820101245 dated December 31, 2007, Scott Oliver, in the amount of $610.01. Lost check was re-issued December, 31, 2010.
Check No. 820107755 dated September 30, 2008, Alyson Beck, in the amount of $1004.79. Lost check was re-issued December, 31, 2010.
Check No. 820107196 dated August 29, 2008, Virginia Frasier, in the amount of $89.54. Lost check was re-issued December, 31, 2010.
Check No. 820112271 dated February 27, 2009, Brantley Carter, in the amount of $426.14. Lost check was re-issued December, 31, 2010.
Check No. 820113148 dated March 31, 2009, Jennifer Everitt, in the amount of $74.63. Lost check was re-issued December, 31, 2010.
9. Receive the following litigation:
TC-2011-007 Tort Claim
Case No. 10-14997 (BRL) Bankruptcy
Case No. 2011-1059 Foreclosure
10. Discussion and possible action for approval of Resolution No. __________ designating Amber Harris as Requisitioning Officer on County Clerk General Fund, Lien Fee Fund 1150, UCC Fund 1151 and Records Preservation Fund 1152, replacing Carl Lott. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
11. Approval of Transcript
of Proceedings from the County Treasurer on the sale of county property,
acquired at RE-SALE, described as follows:
WESTWARD ENTERPRISES 07-193-7480; WEST LAWN GARDEN ADDITION; LOT 5 LESS BEG AT SE/C W72.85FT NELY 97.94FT E TO E LINE LOT 5 SWLY 42FT TO BEG; BLOCK 013
WESTWARD ENTERPRISES 11-662-8000; LINCOLN VIEW ADDITION; S 1/2 OF E 1/2 OF W 1/2; BLOCK 013
ANDRE LOVE 03-526-1235; PARK ESTATES 15TH ADDITION; LOT 017; BLOCK 002
ANDRE LOVE 19-176-1890; WEST GREEN PASTURES ADDITION; LOTS 466 & 467
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions.
Requested by Forrest Butch Freeman,
12. Discussion and possible action for approval
of Tin Horn Installation. This item is
in compliance with Resolution No. 118-08.
Requested by Stacey Trumbo, P.E.,
1-2011-104 $739.76
13. Discussion and possible action for
approval of Tin Horn Sale to be installed by Oklahoma City. This item is in
compliance with Resolution No. 118-08.
Requested by Stacey Trumbo, P.E.,
1-2011-105 $365.21
1-2011-107 $388.31
14. Discussion and possible action for approval of Transfer of Inventory Receipt No. T-1-11, transferring inventory from Oklahoma County Health and Safety Department to Facilities Management Department. Requested by Dan Matthews, Director, Health and Safety Department. (Document Received)
One (1) 1998 Ford Taurus, old c/n SP612-00008, new c/n R612-00113, s/n 1FAFP52S2WA231377, acquired August 18, 1998, from Fred Jones of OKC, Oklahoma City, Oklahoma, for $17,300.00.
15. Discussion and possible action to approve Resolution No. __________ disposing of equipment from the inventory of Facilities Management. These items are broken or obsolete, are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. Requested by Mark Stephens, Property Manager, Oklahoma County Facilities Management. (Document Received)
One (1) Savin
Copier, c/n R213-00124, acquired 6-06-06, from Standley Systems, 2601 NW
Expressway, Oklahoma City, OK 73034, for $8,208.00.
One (1) Savin
Copier, c/n R213-00122, acquired 6-06-06, from Standley Systems, 2601 NW
Expressway, Oklahoma City, OK 73034, for $620.00.
End
of Consent Docket
16. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
11104478 Multi Jurisdictional Natural Hazards Mitigation Plan Update for Oklahoma County
CW11041 Plumbing Equipment and Supplies
11105028 Election Board Generator
District No. 1
17. Discussion and possible action for the Board of County Commissioners of Oklahoma County to allow the use of the Jury Assembly Room by the Project Safe Neighborhoods Committee (PSN), a United States Department of Justice Program, for a Probation Parole Re-Entry Program from 5:00 p.m. 8:00 p.m. on the following dates in 2011: March 24, April 21, May 19, June 16, July 21, August 18, September 15, October 20, November 17, and December 15. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
Board of County Commissioners
18. Discussion and possible action to receive the Oklahoma County audit report from the Oklahoma State Auditor and Inspector for the year ended June 30, 2010. Requested by Bradford Holt, Administrator, Oklahoma County Board of County Commissioners. (Document Received)
District
Attorney
19. Discussion and possible action to approve a contract for expert testimony and litigation support services with Visual Lease Services in an amount not to exceed $25,000.00 for CV-10-782 (consolidated). Requisition No. 11106064 in the amount of $25,000.00, has been issued to Visual Lease Services, Inc., from Self Insurance/Self Insurance/Supportive Services (4030/0001/54542), contingent upon encumbrance of funds. Requested by Gretchen Crawford, Assistant District Attorney. (Document Received).
Engineering
20. Discussion and possible action for approval and acceptance of an Easement for Oklahoma County Bridge Project 3-2007-D-BR, bridge and approaches over Chisholm Creek, 0.1 mile east of the Sorghum Mill Road/Western Ave. Intersection, District No. 3, Oklahoma County, Oklahoma. This Easement is being donated to Oklahoma County by Sylvia G. Cook Loving Trust for consideration of $4,500.00. Requisition No. 11106040 in the amount of $4,500.00 has been issued to Sylvia Cook from Highway Cash/District No. 3/Land-Right of Way (1110/9300/55070), contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
21. Discussion
and possible action for approval and acceptance of Unattainable Lien
Waiver for Parcel 2.2.1, and an Easement for Oklahoma County Bridge Project
3-2007-D-BR, bridge and approaches over Chisholm Creek, 0.1 mile east of the Sorghum
Mill Road/Western Ave. Intersection, District No. 3, Oklahoma County, Oklahoma.
This Easement is being donated to
22. Discussion and possible action for approval and acceptance of a Temporary Easement for Oklahoma County Bridge Project 3-2007-D-BR, bridge and approaches over Chisholm Creek, 0.1 mile east of the Sorghum Mill Road/Western Ave. Intersection, District No. 3, Oklahoma County, Oklahoma. This Temporary Easement is being donated to Oklahoma County by James Douglas Bayless. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
23. Discussion and possible action for authorization
of the Chairman to execute on behalf of Oklahoma County, Division Order
Contract from Gulf Exploration, LLC. for the following described property:
SC&M # 1-4,
W/2 SE/4 of Section 4-T12N R3W, Oklahoma County, Oklahoma. Requested by Stacey Trumbo, P.E.,
Social Services
24. Discussion and possible action to allow the Social Services Department to accept items donated by individuals, companies, and agencies for the cooperative community garden located on the grounds of the Social Services Department. The garden will be maintained by volunteers, and the produce will go to the low income and elderly of our community. This is a cooperative effort among Social Services, OSU Extension Center, the Regional Food Bank s Urban Harvest Program, RSVP of Central Oklahoma, TASK Impact Center and the Senior Nutrition Program. Requested by Christi Jernigan, Director, Oklahoma County Social Services and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)
Recurring
Agenda Items:
25. Approve
all claims,
list available for inspection in the office of the
26. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
27. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
28. Commissioners Comments/General Remarks:
29. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
30. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW11003 Ammunition Gun and Range Supplies
11104857 Rebid Padfoot Single Drums Vibratory Compactor
31. Executive Session for the purpose of discussing the following:
a. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney regarding possible settlement of Worker s Compensation case of Garrett Roberts.
b. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney to discuss possible settlement of Shan Buchholz, Claim TC-2011-001.
c. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney regarding possible retention of expert witness and litigation support with Visual Lease Services for CV-10-782, CV-10-783, CV-10-784, CV-10-785, CV-10-786, CV-10-787, CV-10-788, CV-10-789, CV-10-790, and CV-10-791 (consolidated under CV-10-782). Smicklus Chevrolet vs. Leonard Sullivan et al.
32. Action regarding communications with Board s Attorney regarding possible settlement of Worker s Compensation case of Garrett Roberts.
33. Action regarding communications with Board s Attorney to discuss possible settlement of Shan Buchholz, Claim TC-2011-001.
34. Action regarding communications with Board s Attorney possible retention of expert witness and litigation support with Visual Lease Services for CV-10-782, CV-10-783, CV-10-784, CV-10-785, CV-10-786, CV-10-787, CV-10-788, CV-10-789, CV-10-790, and CV-10-791 (consolidated under CV-10-782). Smicklus Chevrolet vs. Leonard Sullivan et al.
35. Adjourn at __________ until 9:00 a.m., Wednesday, March 16, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board