BOARD OF
Wednesday, March 16, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, March 11, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, March 9, 2011, prepared by the
5. Discussion and possible action to approve Resolution No. _____________ to declare a County-Wide Burn Ban for Oklahoma County due to extreme fire danger. Requested by David Barnes, Director, Emergency Management. (Document Received)
The
following items, No. 6 through 12, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $13,425.05 for period ending March 8, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 521984 through 522381 for Oklahoma County in the amount of $155,168.12 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive Monthly Report of Fees for the month of February 2011. (Document Received)
County Sheriff $1,167,053.33
Juvenile Bureau $306,934.18
Planning Commission Inspection Fee Fund $ 36,679.66
Planning Commission State Building Code Fund $ 4,932.95
Planning Commission Fee Fund Report $ 9,839.80
9. Receive Depository Fund Accounts
Summary for the month of February 2011.
Requested by Forrest Butch
10. Receive the following litigation:
Case No. CV-2011-276 Petition to Foreclose The Right To Reopen
Case No. CJ-2011-938 Summons & Petition
Case No. CJ-2011-1458 Foreclosure
Case No. CJ-2011-1407 Summons & Petition to Quiet Title
11. Discussion and possible action for
approval of Tin Horn Installation. This
item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, P.E.,
1-2011-107 $1,331.57
12. Discussion and possible action for
approval of Tin Horn Sale to be installed by Oklahoma City. This item is in
compliance with Resolution No. 118-08.
Requested by Stacey Trumbo, P.E.,
1-2011-108 $365.21
1-2011-109 $109.21
End
of Consent Docket
13. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
11104857 Padfoot Single Drum Vibratory Compactor
14. Discussion and possible action to approve
Resolution
No. __________ rescinding and replacing Resolution
205-08 providing for rules governing the use of bond funds approved by the
people of Oklahoma
County on May 13, 2008, for Natural
Hazard Mitigation and Pre - Disaster
Natural Hazard Mitigation (the "bond funds") in the amount of $6.0
Million; providing for the Natural Hazard and Pre - Disaster Natural Hazard Mitigation
Reimbursement Revolving Fund (the "Reimbursement Funds"); and allowing for the establishment of specific funds for
various approved projects. Requested by Willa Johnson, County Commissioner,
District No. 1. (Documents Received)
15. Discussion and possible action for the Board of County Commissioners of Oklahoma County to consider allowing the Commissioners of Oklahoma County to attend the Commissioner s Cord Program on March 22, 2011 at 12:00 p.m., located at the Bruce Owen Theatre on the campus of Oklahoma City Community College. Each Commissioner will present the Commissioner s Cord to a student in their respective district. The extent of the Commissioner s involvement will be to make a presentation. Matters involving Oklahoma County will not be discussed. Requested by Brian Maughan, County Commissioner, District No. 2.
Engineering
16. Discussion
and possible action to approve Engineering Claim and Report of Conference to ODOT for County
Bridge and Road Improvement Fund (CBRIF) for Oklahoma County Off System Bridge
Inspections completed by Cobb Engineering Company. This claim is for the amount of $3,681.34. Requested
by Stacey Trumbo, PE, County Engineer. (Document Received)
Social Services
17. Discussion and possible action to approve Service Agreement by the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services, and Red Earth Environmental, Inc., to provide proper disposal of old, expired, or unneeded medications. The proposal will be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2011. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)
18. Discussion and possible action to approve Contract Modification between the Board of County Commissioners, on behalf of Oklahoma County Social Services, and RPHS Inc., to provide relief pharmacist services for the Oklahoma County Pharmacy. Modification decreases the not to exceed amount of contract from $15,000.00 to $4,000.00 for FY 2010-2011. The modification is effective upon approval by the Board of County Commissioners through June 30, 2011. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)
Treasurer
19. Discussion and possible action to authorize the Chairman to sign the engagement letter for professional services between Oklahoma County and Bank of New York Mellon related to arbitrage services for the $4,775,000.00 OIA Lease Revenue Bonds (Oklahoma County Courthouse Project) Series 2001. Cost of services is not to exceed $3,000.00. Requisition No. 11105985 in the amount of $3,000.00, has been issued to The Bank of New York Mellon Trust Company, from General Fund/General Government/Professional Services-Other (1001/1100/54455), contingent upon encumbrance of funds. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
20. Approve
all claims,
list available for inspection in the office of the
21. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
22. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
23. Commissioners Comments/General Remarks:
24. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
25. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW11035 Office Furniture
CW11039 Truck & Cargo Van Rental
26. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney for appointment of representation at mediation scheduled for April 8th, 2011, regarding Tiffany Brown vs. Board of County Commissioners, et al CJ-2009-5832.
27. Action regarding communications with Board s Attorney for appointment of representation at mediation scheduled for April 8th, 2011, regarding Tiffany Brown vs. Board of County Commissioners, et al CJ-2009-5832.
28. Adjourn at __________ until 9:00 a.m., Wednesday, March 23, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board