BOARD OF COUNTY COMMISSIONERS

AMENDED

Regular Meeting Agenda

9:00 a.m.

Wednesday, March 17, 2010

320 Robert S. Kerr, Room 103

Oklahoma City, OK

1. Call to order.

2. Notice of the meeting was posted Friday, March 12, 2010.

3. Prayer and Pledge of Allegiance.

4. Approve the minutes of the meeting of Wednesday, March 10, 2010, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

5. Discussion and possible action to approve Resolution No. ___________ congratulating Connor E. Davis for his work and dedication to the Boy Scouts of America, his completion of all badge and service requirements and his advancement to the Boy Scouts of America’s highest rank of Eagle Scout. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)

The following items, No. 6 through 15, are Consent Items and are routine in nature:

6. Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $11,432.53 for period ending March 9, 2010, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

7. Approve Employee Benefits Trust Warrant No. 493466 through 493938 for Oklahoma County in the amount of $473,575.58 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

8. Discussion and possible action to receive District Attorney Opinion regarding to what extent does the Federal Consumer Protection Act apply to a County Clerk who contemplates accepting Credit or Debit Cards for filing and other services in a Clerk’s Office which require a Fee? Requested by Carolynn Caudill, County Clerk. (Document Received)

9. Receive canceled checks as follows: (Document Received)

Cancelled Lost Check: Eagle One Auto Glass Check No. 1160030254 dated May 27, 2009, in the amount of $150.00. Reissue of check March 17, 2010.

Cancelled Lost Check: Eagle One Auto Glass Check No. 1160030292 dated June 10, 2009, in the amount of $20.00. Reissue of check March 17, 2010.

10. Receive the following litigation:

Case No. CS 2009-11867 Summons First Amended Petition

Case No. CJ 2010-1869 Summons and Petition to Quiet Title and Entry of Appearance

Case No. 08 35994-(KRH) Bankruptcy

Case No. CV 2010-261 Summons and Notice of Hearing and Petition to Foreclose

Case No. CS 2009-11867 Second Amended Petition Summons First Amended Petition

11. Discussion and possible action for approval of Tin Horn Pipe Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)

3-2010-0001 $629.88

12. Discussion and possible action for approval of Tin Horn Sale to be installed by Oklahoma City. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)

1-2010-78 $415.85

1-2010-79 $263.64

13. Discussion and possible approval to release Voucher Number ______________in the amount of $500.00 to Calvin Mays Oilfield Services, Inc. for the return of an Escrow Cash Bond for Pipeline Permit #365. Release of the bond has been authorized by Kevin Hopkins, Superintendent, District No. 2. Requested by Bradford Holt, Administrator, Board of County Commissioners. (Document Received).

14. Receive Depository Fund Accounts Summary for the month of February, 2010. Requested by Forrest “Butch” Freeman, Oklahoma County Treasurer. (Document Received)

15. Receive Monthly Report of Fees for the month of February, 2010. (Document Received)

Planning Commission Fee Fund Report $ 9,537.18

Planning Commission Inspection Fee Fund $ 25,429.31

County Assessor $1,844.50

Court Clerk

Sheriff Fees $140,634.62

Sheriff Incarceration Fees $ 5,260.66

Law Library Fees $ 40,400.34

Revolving Fund Fees $ 62,166.39

Drug Court User Fees $ 4,827.51

Court Fund Bank of Oklahoma Revolving

Beginning Balance $ 956,241.54 $ 1,154,779.60

Deposits & Canceled Vouchers $ 906,574.63 $ 51,513.45

Disbursements $ 802,612.88 $ 22,617.34

Ending Balance $ 1,060,203.29 $ 1,183,675.71

End of Consent Docket

16. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

CW10039 – Truck & Cargo Van Rental

District No 1

17. Discussion and possible action for authorization of the Chairman to sign a letter to Michael Lenz regarding applicable fire, health, and safety codes as they pertain to the Midway Club located in a portion of unincorporated Oklahoma County. Said letter is necessary for Mr. Lenz to request a renewal of licensure from ABLE. Requested by Willa Johnson, Commissioner, District No. 1. (Document Received)

District No. 3

18. Discussion and possible action to approve a letter from the Board of County Commissioners to Governor Brad Henry, Speaker of the House Chris Benge and Senator Glenn Coffee regarding the Commissioner of the Land Office conformance with local government zoning and land use regulations (SB 2311 and HB3026). Requested by Ray Vaughn, Chairman. (Document Received)

Engineering

19. Discussion and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order Contract from r. c. Taylor Companies, Inc. for the following described property:

Stuart Replacement # 2A, Section 22-12N-4W, Oklahoma County Oklahoma. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)

20. Discussion and possible action for approval of Resolution No. __________ and Project Agreement between Oklahoma County and the Oklahoma Department of Transportation for Construction Management for American Recovery and Reinvestment Act (ARRA) projects previously approved by ACOG. Requested by Stacey Trumbo, PE, County Engineer and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

Town of Jones City Resurface Main St. from State St. 0.5 miles East

Town of Luther Resurface Luther Road from Edmond Road to Danforth Road

Town of Forest Park Resurface NE 36^th from Coltrane to Bartrel Road

Oklahoma County Clerk

21. Discussion and possible action to approve one hundred ninety four (194) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for Electronic Recording of Uniform Commercial Code eFilings with the following entities. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received).

First Oklahoma Bank- Tulsa, Oklahoma

The First National Bank & Trust Co. of Vinita- Vinita, Grove, and Afton, Oklahoma

First National Bank- Thomas, Oklahoma

Community Bank- Alva, Oklahoma

Community National Bank of Okarche- Okarche, Fairview, Oklahoma

Community Bank- Sulphur, Davis, Oklahoma

Condon National Bank- Coffeyville, Kansas

Cornerstone Bank- Watonga, Mustang, and Geary, Oklahoma

Keith Blythe, Attorney at Law- Fort Smith, Arkansas

National Bank of Sallisaw- Sallisaw, Oklahoma

Legend Bank, N.A.- Bowie, Texas

Interbank- Clinton, Oklahoma

Hopeton State Bank- Hopeton, Oklahoma

Holliday American Mortgage- Tulsa, Oklahoma

Herring Bank D/B/A, First State Bank of Altus- Altus, Oklahoma

Great Plains National Bank- Hollis, Oklahoma

Great Plains National Bank- Granite, Oklahoma

First Security Bank- Beaver, Oklahoma

Central OK FCU- Davenport, Oklahoma

Anadarko Bank and Trust Co.- Anadarko, Oklahoma

NCS- Highland Heights, Ohio

First National Bank- Pawhuska, Oklahoma

Citizens Bank of Oklahoma- Pawhuska, Oklahoma

ACB Bank- Cherokee, Waukomis, Garber, Oklahoma

Home National Bank- Oklahoma, Kansas, and Arizona

Peoples Bank- Westville, Oklahoma

Interbank- Elk City, Oklahoma

Peoples Electric Cooperative- Ada, Oklahoma

Oklahoma Heritage Bank- Stratford, Roff, Ada, Oklahoma

Oklahoma State Bank- Gage, Oklahoma

Oklahoma Trailer Center Inc- Oklahoma City, Oklahoma

PB Hoidale Co., Inc- Wichita, Kansas

Mickey K. Leslie- Tulsa, Oklahoma

Liberty National Bank- Lawton, Elgin, Cache, Medicine Park, Oklahoma

Little Law Offices- Madill, Oklahoma

LodgeNet Interactive Corporation- Sioux Falls, South Dakota

Medallion Bank- Salt Lake City, Utah

Medley Material Handling- Oklahoma City, Oklahoma

Metro Area Development Corporation- Oklahoma City, Oklahoma

Mid-Missouri Bank- Webb City, Missouri

Northcutt, Clark, Gardner, Hron and Brune- Ponca City, Oklahoma

First National Bank in Pratt- Pratt, Kansas

Great Plains National Bank- Hobart, Oklahoma

Great Plains Manufacturing, Inc.- Salina, Kansas

Horizon Bank- Waverly, Nebraska

IDI Distributors Inc.- Chanhassen, Minnesota

Jarboe and Stoener- Tulsa, Oklahoma

Kanza Bank- Kingmon, Wichita, and Anthony, Kansas

Keathley Handling Solutions, Inc.- Oklahoma City, Oklahoma

Lampton Welding Supply- Wichita, Kansas

GPNB- Burns Flat, Oklahoma

Fuller, Tubb, Bickford, and Krahl, PLLC- Oklahoma City, Oklahoma

First State Bank- Stratford, Oklahoma

First State Bank- Norton, Plainview, Hill City, Hoxie, Kansas

The First State Bank- Boise City, Oklahoma

Gehl Company- West Bend, Wisconsin

HEC Leasing, Inc.- Oklahoma City, Oklahoma

Energy One Federal Credit Union- Tulsa, Oklahoma

Eastman National Bank, Newkirk, Oklahoma

Eastman National Bank, Ponca City Oklahoma

Elliott, Enabnit, Ezzell, Anderson & Shepherd PLLC, Enid, Oklahoma

Dotcom Leasing LLC- Tulsa, Oklahoma

Decatur State Bank

Dealers Leasing, Inc.- Wichita, Kansas

Dealers Finance Co.- Oklahoma City, Oklahoma

F & M Bank, N.A.- Edmond, Oklahoma

Farm Credit Services of East Central Oklahoma, PCA- Broken Arrow, Oklahoma

Farm Credit of Enid, PCA- Enid, Oklahoma

First American Bank- Purcell, Oklahoma

First Bank and Trust Co.- Ketchum, Oklahoma

First Bank and Trust Co.- Luther, Oklahoma

First Corporate Solutions- Sacramento, California

First Fidelity Bank- Oklahoma City, Oklahoma

First National Bank of Hooker- Hooker, Oklahoma

First National Bank- Shawnee, Holdenville, Mangum, Lawton, Oklahoma

Chetopa State Bank and Trust Co.- Chetopa, Kansas

Citizens Bank of Oklahoma- Tulsa, Oklahoma

Armstrong Bank- Muskogee, Oklahoma

AVB Bank- Broken Arrow, Oklahoma

Bank of Cushing- Cushing, Oklahoma

Experian Services Corporation- Costa Mesa, California

Equity Bank- Wichita, Kansas

Great Plains Acceptance Corp.- Salina, Kansas

Great Nations Bank- Norman, Oklahoma

C & L Supply, Inc.- Vinita, Oklahoma

CT Lien Solutions- Houston, Texas

Cattle Empire, LLC- Satanta, Kansas

City National Bank and Trust Co.- Guymon, Oklahoma

Cheryl Clayton, P.C.- Noble, Oklahoma

Colorado East Bank and Trust- Lamar, Colorado

Century Finance, LLC- Jonesboro, Arkansas

Citizens Bank of Kansas- Kingman, Wichita, Medicine Lodge, Winfield, Tuson and Pretty Prairie, Kansas

Century Bank of OK- Pryor, Oklahoma

Central National Bank- Enid, Oklahoma

Copppermark Bank- Oklahoma City, Oklahoma

The Cooperative Finance Association, Inc.- Kansas City, Missouri

Community National Bank- Chanute, Kansas

Darr Feedlot, Inc- Cozad, Nebraska

Credit Jewelry- Oklahoma City, Oklahoma

Corporation Service Company- Wilmington, Delaware

Farmers State Bank

Farmers Exchange Bank- Cherokee, Oklahoma

Shawnee Trailer LLC dba Traider Depot- Shawnee, Oklahoma

Security National Bk- Enid, Oklahoma

Security Bank and Trust- Miami, Oklahoma

Rural Enterprises of Oklahoma, Inc.- Durant, Oklahoma

Rubenstein McCormick and Pitts, PLLC- Edmond, Oklahoma

Riggs, Abney Et Al- Tulsa, Oklahoma

R.K. Black, Inc.- Oklahoma City, Oklahoma

Payne County Bank- Perkins, Oklahoma

Patriot Bank- Broken Arrow, Oklahoma

Ford County Feed Yard, Inc.- Ford, Kansas

Flatland Entertainment, LLC- Stillwater, Oklahoma

Floorplan Xpress, LLC- Oklahoma City, Oklahoma

Great Plains Transportation Services, Inc.- Fairmont, Minnesota

Texar FCU- Texarkana, Texas

Texas Star Bank- Sherman, Texas

Sunbelt Finance LLC

Stockmans Bank- Mangum, Oklahoma

Stockgrowers State Bank- Ashland and Meade, Kansas

Southwest National Bank- Weatherford, Oklahoma

Southwest National Bank- Custer City, Oklahoma

Southwest Missouri Bank- Carthage, Missouri

Simmons First National Bank- Pine Bluff, Arkansas

Signature Bank- Siloam, Bentonville, Bellavista, Springdale, Fayetteville,Arkansas

First National Bank and Trust Company of Okmulgee- Okmulgee, Oklahoma

The First National Bank of Liberal- Liberal, Kansas

First National Bank, Heavener, Oklahoma- Heavener and Poteau, Oklahoma

First National Bank of Fort Smith- Fort Smith, Arkansas

First Liberty Bank- Oklahoma City, Oklahoma

First Enterprise Bank- Oklahoma City, Oklahoma

First Capital Bank- Cordell, Oklahoma

First Capital Bank- Kingfisher, Oklahoma

First Bank and Trust Co- Perry, Billings and Covington

World Acceptance Corp- Checotah, Oklahoma

Washita State Bank- Burns Flat, Oklahoma

Waggoner National Bank- Vernon, Texas

Union Bank and its division, Rose Rock Bank- Enid, Oklahoma

UMB Bank, n.a.- Kansas City, Missouri

Tulsa Cash Register Co Inc.- Broken Arrow, Oklahoma

Triad Bank, N.A.- Tulsa, Oklahoma

Texas Star Bank- Durant, Oklahoma

BancFirst- Hobart, Oklahoma

BancFirst – Hugo, Oklahoma

BancFirst – Kingfisher, Oklahoma

BancFirst – Konawa, Oklahoma

BancFirst – Madill, Oklahoma

BancFirst – Marietta, Oklahoma

BancFirst – Marlow, Oklahoma

BancFirst – McCloud, Oklahoma

BancFirst – McAlester, Oklahoma

BancFirst – Norman, Oklahoma

BancFirst – Muskogee, Oklahoma

BancFirst – 101 N. Broadway, Oklahoma City, Oklahoma

BancFirst – P.O. Box 26788, Oklahoma City, Oklahoma

BancFirst – Tulsa, Oklahoma

BancFirst – Prague, Oklahoma

BancFirst – Sand Springs, Oklahoma

BancFirst – Seminole, Oklahoma

BancFirst – Guthrie, Oklahoma

BancFirst – Duncan, Oklahoma

Affiliated Finance, Inc.- Amarillo, Texas

Bank of Oklahoma, N.A.- Tulsa, Oklahoma

Alva State Bank- Alva, Burlington, and Enid, Oklahoma

Ameristate Bank- Atoka, Antlers, Oklahoma and Sherman, Texas

Jerry Amundsen Inc. @ Amundsen Food Equipment- Oklahoma City, Oklahoma

Arrowhead Yacht Club- Ketchum, Oklahoma

A + Loans Inc.- Miami, Oklahoma

AXH Air Coolers LLC- Claremore, Oklahoma

Bank 2- Oklahoma City, Oklahoma

T-L Credit Company- Hastings, Nebraska

BancFirst- Ardmore, Oklahoma

BancFirst – Blackwell, Oklahoma

BancFirst – Chattanooga, Oklahoma

BancFirst – Coweta, Oklahoma

BancFirst – Del City, Oklahoma

BancFirst – Frederick, Oklahoma

BancFirst – Harrah, Oklahoma

BancFirst – Jenks, Oklahoma

BancFirst – Shawnee, Oklahoma

BancFirst – Stillwater, Oklahoma

BancFirst – Stratford, Oklahoma

BancFirst – Sulpher, Oklahoma

BancFirst – Tahlequah, Oklahoma

BancFirst – Tecumseh, Oklahoma

BancFirst – Weatherford, Oklahoma

Bank of Grove- Grove, Oklahoma

Bank of Locust Grove- Locust Grove, Oklahoma

Bank of the Lakes NA- Owasso, Collinsville, Oologah, Catoosa, Langley, Ketchum, Bernie, Oklahoma

Bank of the Ozarks- Ozark, Arkansas

The Bank of the West- Clinton, Thomas, Leedey and OKC

Barrow and Grimm PC- Tulsa, Oklahoma

Britton and Associates PC- Oklahoma City, Oklahoma

BTFS Filing Services- Atlanta, Georgia

Sheriff

22. Discussion and possible action to approve the following Change Order No. 1 to Oklahoma County Project E-2009-H, Installation of Glass in the First Floor Receiving Area at the Oklahoma County Jail.

Original Contract $36,000.00

Previous Change Order 0.00

Amount this Change Order $3,990.00

Total Change Orders to date 0.00

% Change Orders 11.1%

Requisition Number 11005382 in the amount of $3,990.00 has been issued to Atlas Glass and Mirror Co. from Prisoner Boarding Fee Fund/Prisoner Boarding Fee/Buildings & Grounds (Repair/Parts/Maintenance) (1161/5110/55030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

23. Discussion and possible action to approve a Construction Contract between Preferred Roofing and Oklahoma County for Project No. E-2010-C, Installation of Roof Coating at the Oklahoma County Jail Midwest City Substation, not to exceed $44,364.30. Requisition No. 11005454 has been issued to Preferred Roofing in the amount of $44,364.30 from Sheriff Service Fee/Sheriff/Buildings-Renovation (1160/5100/55010), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and has been approved as to form and legality by John Jacobson, Assistant District Attorney. (Document Received)

24. Discussion and possible action for approval of contract between Oklahoma County and Bonham & Howard, for outside legal representation of Sheriff John Whetsel, in Case No. CJ-2008-674. Requisition No. 11005409 has been issued to J. Ted Bonham, PC in the amount of $25,000.00 from General Fund/General Government/Professional Services-Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

Recurring Agenda Items:

25. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

26. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

27. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

28. Commissioners Comments/General Remarks:

29. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

30. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

CW10044 – Radios

CW10033 – Medical Supplies

31. Executive Session for the purpose of discussing the following:

a. Pursuant to Title 25 O.S. § 307(b)(4) for confidential communications with Board’s attorney to discuss status, settlement, and any other relevant matters, including but not limited to: travel and related expenses to deposition of plaintiff’s experts in Denver, Colorado, appointment of representative at trial and additional discussion regarding appointment of a representative of the BOCC to attend a judicial settlement conference currently set for 3-30-2010 in the case of Betty Morgan, Larry Morgan, deceased v. Board of County Commissioners, et al, case no. CIV-08-1317.

b. Pursuant to Title 25 O.S. § 307(b)(4) for confidential communications with Board’s attorney to discuss and possible action concerning Oklahoma Employment Security Commissions decision regarding Douglas Waggaman.

32. Action regarding communications with Board’s attorney to discuss status, settlement, and any other relevant matters, including but not limited to: travel and related expenses to deposition of plaintiff’s experts in Denver, Colorado, appointment of a representative at trial and additional discussion regarding appointment of a representative of the BOCC to attend a judicial settlement conference currently set for 3-30-2010 in the case of Betty Morgan, Larry Morgan, deceased v. Board of County Commissioners, et al, case no. CIV-08-1317.

33. Action regarding discussion and possible action concerning Oklahoma Employment Security Commissions decision regarding Douglas Waggaman.

34. Adjourn at __________ until 9:00 a.m., Wednesday, March 24, 2010.

NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk

TITLE: SECRETARY TO: Board of County Commissioners

SIGNATURE: Carolynn Caudill, by:

County Clerk Deputy and Director of Clerks of the Board