BOARD OF
Wednesday, March 23, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, March 18, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, March 16, 2011, prepared by the
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $30,371.70 for period ending March 15, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 522382 through 522959 for Oklahoma County in the amount of $404,589.13 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive cancelled check as follows: (Document Received)
Check No. 1001333125 dated February 2, 2011, Standley Systems Inc., in the amount of $366.25. Vendor sent check back and had already written VOID on check. Check will be re issued March 23, 2011.
8. Receive Monthly Report of Fees for the month of February, 2011. (Document Received)
Election Board $ 17,009.86
Sheriff Fees $ 116,397.82
Sheriff Incarceration Fees $ 4,402.29
Law Library Fees $ 35,430.38
Revolving Fund Fees $ 42,245.08
Drug Court User Fees $ 2,922.82
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $ 931,847.64 $ 1,053,386.79
Deposits & Canceled Vouchers $1,104,186.13 $ 46,703.93
Disbursements $ 542,426.76 $ 18,357.82
Ending Balance $ 1,493,607.01 $ 1,081,732.90
Juvenile Bureau February Report
9N Restitution $23,820.19
9J Restitution $ 3,267.73
JJC Emergency $ 1,896.26
Juvenile Bureau January Report
9N Restitution $23,420.19
9J Restitution $ 3,047.73
JJC Emergency $ 1,896.26
9. Discussion and possible action to approve Resolution No._______________ designating Diana Raprich as Receiving Officer, replacing Patricia Pierce, for the Oklahoma County District Attorney Office. Requested by David Prater, District Attorney. (Document Received)
10. Receive the following litigation:
Case No. CJ 2011-332: Foreclosure Absolute
Right to Reopen
Case No. CJ 2011-1474: Foreclosure
Case No. CJ-2011-1667 Foreclosure
Case No. CJ-2011-1444 Judgement
End
of Consent Docket
11. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
11104849 Demolition and Removal of Structures and Removal of Debris for
Crutcho Park Hazard Mitigation
CW11035 Office Furniture
Engineering
12. Discussion and possible
action to receive
Feasibility/Conceptual Design of the Maintenance Garage, District No. 3, from
HSE Architects. Requested by Stacey
Trumbo, PE, County Engineer. (Document
Received)
13. Discussion and possible action for approval of Land
Acquisition and Relocation Services Agreement,
Phase IV, between Smith Roberts Land Services, Inc. Company and Oklahoma
County for Project No. E-2008-D, Crutcho Park Acquisition Project, not to
exceed $118,825.00. Requisition No.
11106126 has been issued to Smith Roberts Land Services, Inc. in the amount of
$118,825.00 from County Bonds 2008/Food Control Crutcho Hazard Mitigation/Other
Services (2032/1204/55370), contingent upon the encumbrance of funds. Requested by Stacey Trumbo, PE, County
Engineer, and has been approved as to form and legality by Gretchen Crawford,
Assistant District Attorney. (Document Received).
14. Discussion and possible action for approval of Land
Acquisition and Relocation Services Agreement,
Phase V, between Smith Roberts Land Services, Inc. Company and Oklahoma
County for Project No. E-2008-D, Crutcho Park Acquisition Project, not to
exceed $291,600.00. Requisition No.
11106127 has been issued to Smith Roberts Land Services, Inc. in the amount of
$291,600.00 from County Bonds 2008/Food Control Crutcho Hazard Mitigation/Other
Services (2032/1204/55370) contingent upon the encumbrance of funds. Requested by Stacey Trumbo, PE, County
Engineer, and has been approved as to form and legality by Gretchen Crawford,
Assistant District Attorney. (Document Received).
Sheriff
15. Discussion and possible action to approve an amendment to Memorandum of Agreement by and between the Oklahoma Department of Public Safety, and the Oklahoma County Sheriff s Office amending the agreement to include the language integration and customization in the first sentence of numerical paragraph 2. The Memorandum of Agreement remains unchanged in all other respects. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
16. Discussion and possible action for the Board of County Commissioners of Oklahoma County to allow the use of County owned property for the purpose of creating and maintaining the Oklahoma County Jail vegetable garden. The property is located on the north side of S.E. 29th Street, just east of the Eastern Oklahoma County Field Operations Center. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
Recurring
Agenda Items:
17. Approve
all claims,
list available for inspection in the office of the
18. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
19. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
20. Commissioners Comments/General Remarks:
21. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
22. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11105783 Diesel Generator
CW11042 Ceiling Tiles
CW11009 Hydrating Sports Drinks
23. Executive Session for the purpose of discussing the following:
a. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney regarding Board of County Commissioners of Oklahoma County vs. Correctional Healthcare Management, et al CIV-10-1251, to discuss current status and possible retention of expert witness (es).
b. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney to discuss settlement of Nicholas Davis vs. Oklahoma County, et al CIV-08-550.
c. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney to discuss legal options regarding accident of February 27, 2011 involving Glenn Bennett and Kevin Merritt.
d. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney to discuss legal options regarding accident of October 8, 2010 involving Curtis Back and Pamela Wright aka Wilde.
e. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney to discuss settlement of Buck Johnson vs. Michael Ofsak, et al CIV-07-211.
24. Action regarding communications with Board s Attorney regarding Board of County Commissioners of Oklahoma County vs. Correctional Healthcare Management, et al CIV-10-1251, to discuss current status and possible retention of expert witness (es).
25. Action regarding communications with Board s Attorney to discuss settlement of Nicholas Davis vs. Oklahoma County, et al CIV-08-550.
26. Action regarding communications with Board s Attorney to discuss legal options regarding accident of February 27, 2011 involving Glenn Bennett and Kevin Merritt.
27. Action regarding communications with Board s Attorney to discuss legal options regarding accident of October 8, 2010 involving Curtis Back and Pamela Wright aka Wilde.
28. Action regarding communications with Board s Attorney to discuss settlement of Buck Johnson vs. Michael Ofsak, et al CIV-07-211.
29. Adjourn at __________ until 9:00 a.m., Wednesday, March 30, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board