BOARD OF
Wednesday, March 30, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, March 25, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, March 23, 2011, prepared by the
5. Discussion and
possible action for approval of Resolution
No. ______ to declare the week of April 10-16, 2011, National
Telecommunicator Week in Oklahoma County to honor the men and women who keep
our region s citizens and emergency responders safe. Requested by Willa Johnson,
The
following items, No. 6 through 12, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $39,025.99 for period ending March 21, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 522960 through 524209 for Oklahoma County in the amount of $694,960.57 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive cancelled check as follows: (Documents Received)
Check No. 1389 dated March 15, 2011, TRMG, P.C., in the amount of $500.00. Reference No. CJ 2011-1727, CIV 2011-1727. Settlement check to be voided per the District Attorney s office, and will not be re issued.
9. Approval of release Voucher No. _____________ in the amount of $8,376.60 to MCM Developers, LLC, for the return of an Escrow Cash Bond to assure erosion control for Brookwood Hollow residential subdivision. The developer has decided not to proceed with development of this subdivision at this time. Requested by Bradford Holt, Administrator, Board of County Commissioners. (Document Received)
10. Discussion and possible action to approve Resolution No._______________ designating Kelly Thomas as Requisitioning Officer for Human Resources/Health and Safety Department, replacing Mildred Hulwa. Requested by Dan Matthews, Director, Human Resources/Health and Safety Department. (Document Received)
11. Discussion and possible action to approve amended wording on County Deed to read Willa Johnson as Chairman of the Board of County Commissioners. Requested by the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
ANDRE LOVE 03-526-1235; PARK ESTATES 15TH ADDITION; LOT 017; BLOCK 002
ANDRE LOVE 19-176-1890; WEST GREEN PASTURES ADDITION; LOTS 466 & 467
WESTWARD ENTERPRISES 07-193-7480; WEST LAWN GARDEN ADDITION;LOT 5 LESS BEG AT SE/C W72.85FT NELY 97.94FT E TO E LINE LOT 5 SWLY 42FT TO BEG; BLOCK 013
WESTWARD ENTERPRISES 11-662-8000; LINCOLN VIEW ADDITION; S OF E OF W ; BLOCK 013
Authorize
Chairman to execute County Re-Sale deeds conveying the above described real
estate transactions. Requested by
Forrest Butch Freeman,
12. Receive the following litigation:
Case No. CJ-2011-1690 Foreclosure
Case No. CV-2011-332 Petition To Foreclose Absolute Right To Reopen
Case No. TC-2011-008-Tort Claim
End
of Consent Docket
13. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW11003 Ammunition, Gun & Range Supplies
CW11009 Hydrating Sports Drinks
11105783 Diesel Generator
District
No. 3
14. Discussion and possible action to approve Agreement between HSE Architects PLLC, and Oklahoma County for Oklahoma County Project No. 1-2010-K for storm damage architectural design services for the Maintenance Garage, District No. 3, not to exceed $35,000.00. Requisition No. 11106266 in the amount of $35,000.00 has been issued to HSE Architects PLLC, from Capital Projects-Regular/County Commissioners/Other-Services (2010/1200/55370), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
15. Discussion and possible action to approve Amendment No. 1 for Engineering Agreement between EST, Inc. and Oklahoma County for Oklahoma County Project No. 3-2007-D, bridge and approaches 0.1 mile east of Sorghum Mill/Western Avenue intersection, not to exceed $740.60. Requisition No. 11106454 in the amount of $740.60 has been issued to EST, Inc., from CBRI/County Commissioners/Professional Services Other(1111/1200/54455), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
County Clerk
16. Discussion
and possible action to receive Oklahoma County Home Finance Authority Audit
for Report to the Board of Trustees, June 30, 2010, as performed by Cole & Reed,
P.C., Certified Public Accountants.
Requested by Carolynn
Engineering
17. Discussion and possible action for approval of purchase contract between ODOT and Oklahoma County for purchase of a Padfoot Single Drum Vibratory Compactor through the County Road Machinery and Equipment Revolving Fund at ODOT for use by District No. 3, not to exceed $133,734.31. Monthly payments shall be made to ODOT by District No. 3. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
Juvenile Justice
18. Discussion and possible action to approve amendment to original Memorandum of Agreement signed September 22, 2010, by Lawrence Hicks, and Richard Kirby, the Administrative Judge, Board of County Commissioners, and approved by the City Council on October 12, 2010, between the City of Oklahoma City and the Oklahoma County Juvenile Bureau. This amendment increases the agreement amount from $175,200.00 to $275,200.00 ($100,000.00 increase of the original amount). All other terms and conditions of the original Memorandum of Agreement will stay intact until expiration of Memorandum of Agreement (copy of original attached). Requested by James L. Saffle, Director, Juvenile Center, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Sheriff
19. Discussion and possible action to approve an application to the Oklahoma Highway Safety Office, the Administrator of the National Highway Traffic Safety Administration. This application is for continued funding of an additional deputy/instructor for the Rollover Simulator and CRASH s Court. The application will also include overtime for deputies working traffic safety and DUI enforcement in Oklahoma County in an effort to continue reduction of injuries and deaths on Oklahoma County roadways. It also includes funds to place wireless video cameras in ten of the Sheriff s Office patrol units, equipment necessary for the investigation of accidents. The total request of funds is $358,163.35. There are no matching funds required. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
20. Discussion and possible action to approve Memorandum of Understanding between the Moore Police Department, and the Sheriff s Office for the participation of the Moore Police Department in the Oklahoma County Multi Jurisdictional Tactical Unit. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
21. Approve
all claims,
list available for inspection in the office of the
22. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
23. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
24. Commissioners Comments/General Remarks:
25. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
26. Executive Session for the purpose of discussing the following:
a. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney regarding Board of County Commissioners of Oklahoma County vs. Correctional Healthcare Management, et al CIV-10-1251, to discuss current status and possible retention of expert witness (es).
b. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney to discuss settlement of Nicholas Davis vs. Oklahoma County, et al CIV-08-550.
c. Pursuant to Title 25 O.S. 307(B) (3) for confidential communications with County Engineer concerning the purchase and appraisal of the following real property for County Bridge #39, project over Smith Creek.
27. Action regarding communications with Board s Attorney regarding Board of County Commissioners of Oklahoma County vs. Correctional Healthcare Management, et al CIV-10-1251, to discuss current status and possible retention of expert witness (es).
28. Action regarding communications with Board s Attorney to discuss settlement of Nicholas Davis vs. Oklahoma County, et al CIV-08-550.
29. Action regarding communications with County Engineer concerning the purchase and appraisal of the following real property for County Bridge #39, project over Smith Creek.
30. Adjourn at __________ until 9:00 a.m., Monday, April 4, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board