BOARD OF COUNTY COMMISSIONERS
Wednesday, April 20, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, April 15, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, April 13, 2011, prepared by the
5. Discussion and
possible action to approve Proclamation,
whereby the Board of County Commissioners of Oklahoma County recognizes the
Forty Fifth Annual Festival Of The Arts, April 26 May 1, 2011. Requested by Willa Johnson,
The
following items, No. 6 through 14, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $17,693.89 for period ending April 12, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 525118 through 525734 for Oklahoma County in the amount of $595,916.03 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Approve Employee Benefit Trust Warrant No. 524145 for Oklahoma County in the amount of $254,667.68 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
9. Receive the following litigation:
Case No. CV-2011-553 Summons & Petition to Vacate & Foreclose The Right to Reopen Right of Way Easements and To Quiet Title
Case No. CV-2011-581 Summons & Petition to Vacate & Foreclose The Right to Reopen Right of Way
Case No. CJ-2010-2418 Judgment
10. Discussion and possible action for
approval of Tin Horn Installation. This
item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, P.E.,
3-2011-05 $1,124.55
11. Discussion and possible action for
approval of Tin Horn Sale to be installed by
1-2011-011 $335.24
12. Receive cancelled checks as follows: (Documents Received)
Check No. 1001333457 dated March 9, 2011, H & H Enterprises Int l Wigs, in the amount of $715.00. Issued to wrong vendor. Do not re-issue.
Check No. 123308596 dated April 4, 2011, Ruffin Hotel of Tulsa LLC, in the amount of $1,808.64. Issued to wrong vendor. Do not re-issue.
13. Receive Monthly Report of Fees for the month of March, 2011. (Document Received)
County Assessor February $ 1,320.75
County Assessor March $ 1,035.00
Comm/Culvert Pipe Sales Fund 8206 $ 3,732.18
General Fund $ 312,985.99
Clerk Lien Fee Fund $ 9,792.60
UCC Central Filing Fund $ 72,748.16
Records Preservation Fund $ 72,820.00
OK Tax Comm. % of Doc Stamps $ 187,051.76
Mechanic Liens/Investments $ 3,741.64
Refunds $ 4,481.89
Total $ 663,622.04
Sheriff Fees $ 145,388.52
Sheriff Incarceration Fees $ 3,601.43
Law Library Fees $ 44,954.07
Revolving Fund Fees $ 59,382.79
Drug Court User Fees $ 4,466.93
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,493,607.01 $ 1,081,732.90
Deposits & Canceled Vouchers $1,019,238.76 $ 42,424.45
Disbursements $ 660,195.45 $ 127,486.88
Ending Balance $1,852,650.32 $ 996,670.47
Planning Commission Inspection Fee Fund $ 34,827.58
Planning Commission State Building Code Fund $ 6,530.00
Planning Commission Fee Fund Report $ 15,435.60
County Sheriff $2,485,539.10
14. Receive Depository Fund Accounts
Summary for the month of March 2011.
Requested by Forrest Butch
End
of Consent Docket
Emergency
Management
15. Discussion and possible action to approve the addition of Jonathan Leach as a new Citizen Volunteer Team Member for the Oklahoma County Emergency Management Office. Requested by David Barnes, Director, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Engineering
16. Discussion
and possible action to authorize
Chairman to sign Utility and Encroachment Affadavit to Oklahoma Department of
Transportation for Oklahoma County Project 3-2007-D, bridge and approaches over
Chisholm Oak Creek 0.1 mile east of the Sorghum Mill/ Western Avenue
intersection. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
Facilities
Management
17. Discussion and possible action for approval of the following Change Order No. 10, for Project No. E-2005-M, Infrastructure Improvements to the Oklahoma County Courthouse not to exceed $10,257.00. Requisition No. 11106890 in the amount of $10,257.00 has been issued to Lippert Brothers, Inc., from County Bonds 2008/County Building Projects/Buildings Renovation (2032/1206/55010) contingent upon the encumbrance of funds. Requested by Mark Stephens, Director, Facilities Management, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
Original Contract $9,839,000.00
Previous Change Order 1 (232,730.00)
Previous Change Order 2 26,610.00
Previous Change Order 3 9,090.00
Previous Change Order 4 11,196.00
Previous Change Order 5 32,179.00
Previous Change Order 6 47,327.00
Previous Change Order 7 6,408.00
Previous Change Order 8 (2,644.00)
Previous Change Order 9 (11,814.00)
Amount this Change Order 10,257.00
%
Change Orders 1.45%
Recurring
Agenda Items:
18. Approve
all claims,
list available for inspection in the office of the
19. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
21. Commissioners Comments/General Remarks:
22. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
23. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW11056 Sheriff s Office Uniforms
CW11044 Radios
CW11033 Medical Items
24. Executive Session for the purpose of discussing the following:
a. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney to discuss Murray Donald Hutton, Jr., et al vs. John Whetsel, et al CIV-10-1410, regarding discussion of status, possibility of settlement, and any and all other issues related to.
25. Action regarding communications with Board s Attorney to discuss Murray Donald Hutton, Jr., et al vs. John Whetsel, et al CIV-10-1410, regarding discussion of status, possibility of settlement, and any and all other issues related to.
26. Adjourn at __________ until 9:00 a.m., Wednesday, April 27, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy