BOARD OF
Wednesday, April 28, 2010
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, April 23, 2010.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, April 21, 2010, prepared by the
5. Discussion and possible action to
approve Resolution
No. ___________ commending Bryant
Rains for twenty years of outstanding public service. Requested by
The
following items, No. 6 through 11, are Consent Items and are routine in nature:
6. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $21,530.35 for period ending April 20, 2010, pending notification of
encumbrance to Donna Lovelace,
7. Approve
Employee
Benefit Trust Warrant No. 496996 through 497679 for
8. Receive the following litigation:
Case No. CJ 2010-3245 Summons & Petition
Case No. CIV 10-391 R Summons
Case No. CV 2010-493 Summons & Petition to Foreclose & Application to Vacate
Case No. CV 2010-2957 Summons & Petition
9. Discussion and possible action for
approval of Tin Horn Sale to be installed by
1-2010-85 $329.56
1-2010-86 $415.85
10. Receive Monthly Report of Fees for the Month of March, 2010. (Documents Received)
Escrow Cash Bond Fund 8202 $ 500.00
Culvert Pipe Sales Fund 8206 $ 3,035.92
Total $ 3,535.92
General Fund $ 321,017.38
Clerk Lien Fee Fund $ 11,243.32
UCC Central Filing Fund $ 68,061.60
Records Preservation Fund $ 70,790.00
OK Tax Comm. % of Doc Stamps $ 211,402.12
Mechanic Liens/Investments $ 40,725.01
Refunds $ 811.55
Total $ 724,050.98
11. Receive canceled checks as follows: (Document Received)
Cancelled Check: Midwest Veterinary Hospital Inc., Check No. 1160031684, dated April 5, 2010, in the amount of $1,852.74. Reissue of check PO No. 210001801 for the amount of $261.56 on April 28, 2010 meeting date.
End
of Consent Docket
12. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW10029C–
Commissary Items
District No. 1
13. Discussion
and possible action of a Mutual
Cooperation Agreement between Mid-Del Public Schools and Oklahoma County
pursuant to Title 19 O.S. § 108, § 339(16) and 359; providing for assistance
with the construction of a walking trail at Country Estates School. The County agrees to expend an amount not to
exceed Thirty Two Thousand Six Hundred Forty Nine Dollars and Twenty Five Cents
($32,649.25) from District No. 1 Highway Cash Appropriations. The School agrees to reimburse the County for
labor, equipment and materials in an amount not to exceed Eighteen Thousand
Seven Hundred Ninety Two Dollars and Ninety Five Cents ($18,792.95). Oklahoma County District No. 1 agrees to
reimburse the Highway Cash Fund an amount not to exceed Thirteen Thousand Eight
Hundred Fifty Six Dollars and Thirty Cents ($13,856.30) from District No. 1
General Fund Appropriations. This
Agreement shall become effective upon approval of all parties and shall
terminate on June 30, 2010. Requested by
Willa Johnson, Commissioner, District No. 1, and approved as to form and
legality by John Jacobsen, Assistant District Attorney. (Document Received)
14. Discussion
and possible action of a Mutual
Cooperation Agreement between Mid-Del Public Schools and Oklahoma County
pursuant to Title 19 O.S. § 108, § 339(16) and 359; providing for assistance
with the construction of a walking trail at Cleveland Bailey School. The County agrees to expend an amount not to
exceed Thirty Thousand Nine Hundred Ninety Five Dollars and Ninety Three Cents
($30,995.93) from District No.1 Highway Cash Appropriations. The School agrees to reimburse the County for
labor, equipment and materials in an amount not to exceed Eighteen Thousand One
Hundred Five Dollars and Eighty Nine Cents ($18,105.89). Oklahoma County District No. 1 agrees to
reimburse the Highway Cash Fund an amount not to exceed Twelve Thousand Eight
Hundred Ninety Dollars and Four Cents ($12,890.04) from District No. 1 General
Fund Appropriations. This Agreement
shall become effective upon approval of all parties and shall terminate on June
30, 2010. Requested by Willa Johnson,
Commissioner, District No. 1, and approved as to form and legality by John
Jacobsen, Assistant District Attorney. (Document Received)
15. Discussion
and possible action to approve Offer to Sell Real Property wherein the Board of
County Commissioners will purchase from Ernesto Rivera and Leticia Rivera the
following real estate: S10ft Lot 2 and N90ft Lot 3, Block 5, Crutcho Park Sub
Addition to Oklahoma County, Oklahoma, AKA 1908 N. Boyd St. according to the
recorded plat thereof together with all improvements and appurtenances
thereunto for the amount of $66,000.00. This property is being acquired as part
of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project,
Phase III and payment will be made from the County Bond Fund/Flood
Control-Crutcho, 2032/1204. The dollar
amount contained in this agreement is based upon the Board of County
Commissioner's original offer. This amount does not include any
additional title requirements, pro-rated advalorem taxes (if any), closing
costs or relocation payments. (Parcel No. 10). This item is requested by Willa
Johnson,
16. Discussion
and possible action to approve Offer to Sell Real Property wherein the Board of
County Commissioners will purchase from Virgil Ray Young and Betty L. Young and
Michael J. Young and Belinda J. Young the following real estate: Lot 7, Block
5, Crutcho Park Sub Addition to Oklahoma County, Oklahoma, AKA 1808 N. Boyd St.
according to the recorded plat thereof together with all improvements and
appurtenances thereunto for the amount of $67,000.00. This property is being
acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park
Acquisition Project, Phase III and payment will be made from the County Bond
Fund/Flood Control-Crutcho, 2032/1204. The dollar amount contained in
this agreement is based upon the Board of County Commissioner's original
offer. This amount does not include any additional title requirements,
pro-rated advalorem taxes (if any), closing costs or relocation payments.
(Parcel No. 12). This item is requested by Willa Johnson,
District
No. 2
17.
Discussion
and possible action by the Board of County Commissioners regarding the 2nd
Annual Open
House for District No. 2, May 29th, 2010, at 6:30 p.m.,
18. Discussion
and possible action for approval of Assurances Relating to Real Property
Acquisition as required by the Natural Resources Conservation Service of the
U.S. Department of Agriculture and Addendum #1.
Engineering
19. Discussion and
possible action for approval of report
of conference between bridge owner and bridge inspection consultant, Cobb
Engineering Company. This conference
occurred on April 6, 2010, with the
20. Discussion and
possible action for approval of Engineering claim
to ODOT for County Bridge and Road Improvement Fund (CBRIF) for Oklahoma County
Off System Bridge Inspections (116) completed by Cobb Engineering Company. This claim is for the amount of $34,675.97. Requested by Stacey Trumbo, PE,
21. Discussion
and possible action to approve Oracle
contract to provide Software Update License and support for Oracle Financials-80
application users from May 14, 2010 thru June 30, 2010, under Contract No.
3623689. Requisition No. 11006240 has
been issued to Oracle Corp Support in the amount of $591.50 from
1001/1700/55095 (General/County Clerk/Computer Software) contingent upon
encumbrance of funds. Requested by Carolynn Caudill,
22. Discussion and possible action to approve a contract amendment with J. Ted Bonham for legal representation for Sheriff John Whetsel, individually, in the defense of the lawsuit Davis vs. Board of County Commissioners of Oklahoma County; John Whetsel, individually, and in his capacity as Sheriff of Oklahoma County, Case Number CIV-08-875-M. The initial estimate of the projected fees and expenses that may become payable under this agreement is $25,000.00. Requisition No. 11006191 in the amount of $25,000.00 has been issued to J. Ted Bonham, PC, from General Fund/General Government/Professional Services/Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve a Management Control Agreement by and between The Oklahoma County Board of County Commissioners / Oklahoma County Management Information Systems and the Oklahoma County Sheriff’s Office. The agreement is necessary to comply with the Federal Bureau of Investigation Justice Information Sharing policy version 4.5 requirements. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve a Memorandum of Agreement by and between The Oklahoma Department of Public Safety and the Oklahoma County Sheriff’s Office for the support and development of TraCS and non – TraCS applications (electronic citations). Oklahoma County Sheriff’s Office will utilize Justice Assistance Grant (JAG) funds which were designated for electronic citations in the amount of $75,000.00. The remaining JAG funds will be for the purchase of hardware for the implementation of the electronic citation project. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Juvenile Bureau
25. Discussion
and possible action to approve the renewal of Continuation
Lease Agreement for the Pauline E. Mayer Shelter located at
Recurring
Agenda Items:
26. Approve
all claims,
list available for inspection in the office of the
27. Discussion
and possible action to approve Resolution No. __________ approving Blanket
Purchase Orders as submitted by each department, list available for inspection
in the office of the
28. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
29. Commissioners Comments/General Remarks:
30. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
31. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW11027 – Correctional Facility Equipment & Supplies
CW11011 – Emergency Utility Assistance
CW11032 –
32. Executive Session for the purpose of discussing the following:
a. Pursuant to
Title 25 O.S. § 307(B)(4) for
confidential communications with Board’s attorney to discuss possible
settlement of Bobby J. Wigley, for Carlos Wigley, a Minor vs. Board Of
b. Pursuant to Title 25 O.S. § 307(b)(4) for confidential communications with Board’s Attorney regarding Benito Bowie, Jr., vs. Lt. Ward, CIV-07-886.
c. Pursuant to
Title 25 O.S. § 307(b)(4) for
confidential communications with Board’s attorney to discuss Tamela Rowe vs.
Board of County Commissioners of
33. Action
regarding communications with Board’s Attorney regarding Bobby J. Wigley, for Carlos
Wigley, a Minor vs. Board of
34 Action regarding communications with Board’s Attorney regarding Benito Bowie, Jr., vs. Lt. Ward, CIV-07-886.
35. Action regarding communications with
Board’s Attorney regarding Tamela Rowe vs. Board of County Commissioners of
36. Adjourn at __________ until 9:00 a.m., Monday, May 3, 2010.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board