BOARD OF COUNTY COMMISSIONERS

Amended

Regular Meeting Agenda

 

9:00 a.m.

Monday, May 3, 2010

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Thursday, April 29, 2010.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Wednesday, April 28, 2010 prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.         Discussion and possible action to approve a Proclamation to declare the week of May 2-9, 2010, Oklahoma Home and Community Education Week. Requested by LaDonna Dunlop, County Extension Director. (Document Received)

 

The following items, No. 5 through 18, are Consent Items and are routine in nature:

 

6.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $8,091.03 for period ending April 27, 2010, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7          Approve Employee Benefit Trust Warrant No. 497680 through 498234 for Oklahoma County in the amount of $204,060.57 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Receive the following litigation:

 

Case No. CV 2010-508 Summons & Entry of Appearance & Petition to Quiet Title

 

Case No. 10 -10250 (MFW) Bankruptcy

 

Case No. CJ 2010-3163 Summons & Petition for Foreclosure

 

9.         Discussion and possible action for approval of Tin Horn Sale to be installed by Oklahoma City.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

1-2010-87       $263.64

1-2010-88       $276.29

 

10.       Receive Monthly Report of Fees for the month of March, 2010. (Document Received)

 

            County Assessor          $3,699.25

            Juvenile Bureau

 

9N Restitution             $22,352.04

 

9J Restitution               $ 2,346.25

 

JJC Emergency            $ 1,896.26

 

11.       Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

 

RICHARD PEREZ                  01-480-4620; CARLE & COLCORD ADDITION; LOTS 33 & 34; BLOCK 009

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate

            transactions. Requested by Forrest “Butch” Freeman, County Treasurer. (Document Received)

 

12.    Discussion and possible action for approval of Transfer of Inventory Receipt No. T-06-10, transferring inventory from Oklahoma County Assessor’s Office to Oklahoma County MIS Office. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)

 

One (1) Remote Insight Lights Out Edition II Software, old c/n H236-01226, new c/n DP236-04636, acquired February 12, 2003, from Compaq, for $420.00.

 

One (1) Rack, Coupling Kit, Stabilizing Feet, Blanking Pane, old c/n H236-00939, new c/n DP236-04637, acquired July 30, 1999, from Softmart, Inc., for $1,872.00.

 

One (1) Compaq Proliant 580 Server & Accessories, old c/n H236-01224, new c/n DP236-04638, acquired February 12, 2003 from Compaq, for $24,261.00.

 

One (1) 1x8 Server Console Switch old c/n H236-01228, new c/n DP236-04639, acquired February 12, 2003, from Compaq, for $700.00.

 

One (1) Compaq Proliant DL 320 Server, old c/n H236-01480, new c/n DP236-04640, acquired September 13, 2004, from Hewlett Packard, for $1,616.00.

 

One (1) Integrated Keyboard & Monitor, old c/n H236-01227, new c/n DP236-04641, acquired February 12, 2003, from Compaq, for $1,750.00.

 

One (1) Compaq Proliant DL 360 Server, old c/n H236-01479, new c/n DP236-04642, acquired September 13, 2004, from Hewlett Packard, for $2,863.00.

 

One (1) Storagetek L20, Tape Library, Cleaning Tape, Cables, Data Tape, old c/n H236-01494, new c/n DP236-04643, acquired April 25, 2005, from Uptime, for $19, 071.70.

 

One (1) SCSI Ultra LTO3 Tape Drive, old c/n H236-01635, new c/n DP236-04644, acquired July 5, 2007, from Versatile, for $8,050.00.

 

One (1) DL 360 G3 2.8.1 GB Dual Server & Accessories, old c/n H236-01232, new c/n DP236-04645, acquired April 24, 2003, from Hewlett Packard, for $4,241.00.

 

One (1) Proliant Redundant Power Supply, old c/n H236-00935, new c/n DP236-04646, acquired July 30, 1999, form Softmart, Inc., for $523.50. 

 

One (1) Rack Mountable UPS M3000, old c/n H236-00940, new c/n DP236-04647, acquired July 30, 1999, from Softmart Inc., for $1,670.50.

 

One (1) HP Smart Array Controller, old c/n H236-01508, new c/n DP236-04648, acquired July 11, 2005, from Hewlett Packard, for $776.00.

 

One (1) Compaq Proliant DL580 Server, old c/n H236-01477, new c/n DP236-04649, acquired September 17, 2004, from Hewlett Packard, for $16, 506.00.

 

One (1) NC3122 PCU Dual 10/100 Network Card, c/n H236-01053, acquired February 24, 2000, from Compaq Computer Corp, for $257.00.

 

One (1) Proliant Xeon Server, old c/n H236-01169, new c/n DP236-04650, acquired November 19, 2001, from Compaq Computer Corp., for $9,997.00.

 

13.    Discussion and possible action for approval of Transfer of Inventory Receipt No. T-07-10, transferring inventory from Oklahoma County Sheriff’s Office to Oklahoma County MIS Office. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)

 

One (1) Gateway Computer, old c/n B236-01312, new c/n DP236-04652, s/n 0030263911, acquired June 2, 2003, from Gateway Companies, Inc., 1414 Gennessee Street, MD M-40, Kansas City, MO, 64102, for $1,853.00.

 

One (1) Gateway Computer, old c/n B236-01327, new c/n DP236-04651, s/n 0030263898, acquired June 2, 2003, from Gateway Companies, Inc., 1414 Gennessee Street, MD M-40, Kansas City, MO, 64102, for $1,853.00.

 

14.    Discussion and possible action to approve Resolution No. _____________ declaring and disposing of County Property as surplus from the inventory of the Oklahoma County Sheriff’s Office. This equipment has been declared surplus by the Oklahoma County Sheriff’s Office, and with the requested disposal will be transferred to the Seminole Police Department, according to the provisions set forth in Title 19 Section 421.2.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

One (1) 1999 Ford Crown Victoria – c/n B612-00229, s/n 2FAFP74W9XX237911, acquired by donation December 11, 2000, for $14,640.00.

 

One (1) Code 3 LED Light Bar - c/n B518-00355, model no. 2147AOCSO, acquired December 14, 2004, from Complete Emergency Vehicles, 909 West Main, Yukon, Oklahoma, 73099, for $1,680.28.

 

15.    Discussion and possible action to approve Resolution No. _____________ declaring and disposing of County Property as surplus from the inventory of the Oklahoma County Sheriff’s Office. This equipment has been declared surplus by the Oklahoma County Sheriff’s Office, and with the requested disposal will be transferred to the Gage Police Department, according to the provisions set forth in Title 19 Section 421.2.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

One (1) 2000 Ford Crown Victoria – c/n B612-00291, s/n 2FAFP71W3YX128723, acquired October 21, 2003, from Kansas Highway Patrol, 930 NE Strait Avenue, Topeka, Kansas, 66616, for $10,600.00.

 

16.    Discussion and possible action to approve Resolution No. _____________ declaring and disposing of County Property as surplus from the inventory of the Oklahoma County Sheriff’s Office. This equipment has been declared surplus by the Oklahoma County Sheriff’s Office, and with the requested disposal will be transferred to the Bryan County Sheriff’s Office, according to the provisions set forth in Title 19 Section 421.2.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

   One (1) Frymaster Deep Fat Fryers, c/n B634-00001, model no. MJCF-SC, acquired September 17, 2002, from Admundsen Food Equipment, 1740 NW 5th Oklahoma City, Oklahoma, 73106, for $2,488.00.     

 

   One (1) Frymaster Deep Fat Fryers, c/n B634-00005, model no. MJCF-SC, acquired September 17, 2002, from Admundsen Food Equipment, 1740 NW 5th Oklahoma City, Oklahoma, 73106, for $2,488.00.    

 

   One (1) Aladdin Food Service Cart, c/n B616-00023, model no. 41514, acquired June 18, 1997, from Aladdin, PO Box 71612 Chicago IL 60694, for $675.00.

 

   One (1) Aladdin Food Service Cart, c/n B616-00024, model no. 41514, acquired June 18, 1997, from Aladdin, PO Box 71612 Chicago IL 60694, for $675.00.

 

   One (1) Aladdin Food Service Cart, c/n B616-00025, model no. 41514, acquired June 18, 1997, from Aladdin, PO Box 71612 Chicago IL 60694, for $675.00.

 

17.    Discussion and possible action to approve Resolution No. _____________ declaring and disposing of County Property as surplus from the inventory of the Oklahoma County Clerk’s Office. This equipment has been declared surplus by the Oklahoma County Clerk’s Office, and with the requested disposal will be transferred to the Marshall County Clerk’s Office, according to the provisions set forth in Title 19 Section 421.2.  Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

One (1) Art Metal Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00048, acquired in 1982, from Wesbanco, 5th & Broadway, Oklahoma City, Oklahoma, for an estimated $320.00.

One (1) Art Metal Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00049, acquired in 1982, from Wesbanco, 5th & Broadway, Oklahoma City, Oklahoma, for an estimated $320.00.

One (1) Art Metal Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00050, acquired in 1982, from Wesbanco, 5th & Broadway, Oklahoma City, Oklahoma, for an estimated $320.00.

One (1) Art Metal Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00052, acquired in 1982, from Wesbanco, 5th & Broadway, Oklahoma City, Oklahoma, for an estimated $320.00.

One (1) Art Metal Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00058, acquired in 1982, from Wesbanco, 5th & Broadway, Oklahoma City, Oklahoma, for an estimated $320.00.

One (1) Art Metal Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00059, acquired in 1982, from Wesbanco, 5th & Broadway, Oklahoma City, Oklahoma, for an estimated $320.00.

One (1) Art Metal Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00060, acquired in 1982, from Wesbanco, 5th & Broadway, Oklahoma City, Oklahoma, for an estimated $320.00.

One (1) Art Metal Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00063, acquired in 1982, from Wesbanco, 5th & Broadway, Oklahoma City, Oklahoma, for an estimated $320.00.

One (1) Art Metal Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00064, acquired in 1982, from Wesbanco, 5th & Broadway, Oklahoma City, Oklahoma, for an estimated $320.00.

One (1) Art Metal Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00075, acquired July 27, 1953, from Southwestern Stationary, 4500 N. Sante Fe, Oklahoma City, Oklahoma, for $557.50.

18.    Discussion and possible action to approve Resolution No. __________ disposing of equipment from the inventory of the Oklahoma County Assessor.  This item is broken or obsolete, and too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.2.

 

2000 Server License (English) c/n H236-01229, Serial Number: Y93340 Date Acquired: February 28, 2003

Cost price when acquired: $ 939.62

 

End of Consent Docket

 

District No. 1

 

19.       Discussion and possible action for approval of Engineering Contract between MacArthur Associated Consultants, LLC and Oklahoma County for Project No. 1-2010-B, for construction plans and engineering supervision for the widening of NE 10th Street at Hickman Avenue to serve the Nicoma Park Elementary School, not to exceed $64,192.00. Requisition No. 11006450 has been issued to MacArthur Associated Consultants, LLC in the amount of $64,192.00 from General Government/District No. 2/Professional Services-A&E (1110-9200-54454).Requested by Willa Johnson, County Commissioner District No. 1 and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

 

District No. 2

 

20.       Discussion and possible action to approve a pilot program concerning “Graffiti Abatement.”  Participants in the “Community Sentencing Program” will be involved in the pilot program.  The attached letter from David Prater, District Attorney, outlines the procedures and the judiciary has also been apprised of the program. Requested by Brian Maughan, Commissioner, District No. 2, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

 

Recurring Agenda Items:

 

21.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

22.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

23.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

24.       Commissioners Comments/General Remarks:

 

25.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

26.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to Title 25 O.S. § 307(B)(4) for confidential communications with Board’s attorney to discuss Dawn White/Christopher Beckman vs. Board of County Commissioners, CIV-08-1076, regarding status of case.

 

b. Pursuant to Title 25 O.S. § 307(B)(4) for confidential communications with Board’s attorney to discuss Tommy Lee Davis vs. Board of County Commissioners of Oklahoma County, Oklahoma et al, , CIV-08-875, regarding appointment of representative for attendance to deposition.

 

c. Pursuant to Title 25 O.S. § 307(B)(4) for confidential communications with Board’s attorney to discuss Double Eagle Superfund Site Small Party Settlement Agreement, connected with United States of America and the State of Oklahoma vs. Union Pacific Railroad, 06-CIV-887-C, United States District Court for the Western District of Oklahoma.

 

d. Pursuant to Title 25 O.S. § 307(B)(4) for confidential communications with Board’s attorney regarding Sherry Allen vs. Board of County Commissioners.

 

27.       Action regarding communications with Board’s Attorney regarding Dawn White/Christopher Beckman vs. Board of County Commissioners, CIV-08-1076, regarding status of case.

 

28.       Action regarding communications with Board’s Attorney regarding Tommy Lee Davis vs. Board of County Commissioners of Oklahoma County, Oklahoma et al, CIV-08-875, regarding appointment of representative for attendance to deposition.

 

29.       Action regarding communications with Board’s Attorney regarding Double Eagle Superfund Site Small Party Settlement Agreement, connected with United States of America and the State of Oklahoma vs. Union Pacific Railroad, 06-CIV-887-C, United States District Court for the Western District of Oklahoma.

 

30.       Action regarding communications with Board’s Attorney regarding Sherry Allen vs. Board of County Commissioners.

 

31.       Adjourn at __________ until 9:00 a.m., Wednesday, May 12, 2010.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                     ­­­­­­­­­­ ­ 

County Clerk Deputy