BOARD OF
Wednesday, May 18, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, May 13, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, May 11, 2011, prepared by the
5. Discussion and
possible action to approve Resolution
No. _______ commending Alberto Moaning for outstanding student
success. Requested by Brian Maughan,
The
following items, No. 6 through 13, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $16,588.36 for period ending May 10, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 527586 through 528025 for Oklahoma County in the amount of $529,039.78 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive Monthly Report of Fees for the month of April, 2011. (Document Received)
General Fund $ 304,285.62
Clerk Lien Fee Fund $ 7,451.68
UCC Central Filing Fund $ 63,130.80
Records Preservation Fund $ 60,780.00
OK Tax Comm. % of Doc Stamps $ 235,583.53
Mechanic Liens/Investments $ 85.06
Refunds $ 9, 228.79
Total $
680,545.48
Planning Commission Inspection Fee Fund $ 36,481.58
Planning Commission State Building Code Fund $ 4,411.25
Planning Commission Fee Fund Report $ 15,753.35
County Sheriff $1,271,947.96
Juvenile Bureau $261,632.85
Escrow Cash Bond Fund 8202 $ 7.415.00
Comm/Culvert Pipe Sales Fund 8206 $ 4,479.91
$11.894.91
Sheriff Fees $ 170,043.35
Sheriff Incarceration Fees $ 3,749.75
Law Library Fees $ 40,331.24
Revolving Fund Fees $ 55,265.20
Drug Court User Fees $ 2,819.35
9. Receive Depository
Fund Accounts Summary for the month of April, 2011. Requested by Forrest Butch
10. Receive the following litigation:
TC-2011-015 Tort Claim
Case No. CJ-2011-3109 Foreclosure
Case No. CJ-2011-2917 Foreclosure
Case No. CV-2011-758 Petition to Foreclose Absolute Right to Reopen
11. Discussion and possible action for approval of Tin Horn Sale to be installed by Oklahoma City. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
1-2011-017 $ 268.19
12. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
2-2011-003 $
608.10
13. Discussion and possible action for approval of Resolution No. __________ designating Linda Hollingsworth as Receiving Officer for the Engineering Department, Planning Department, Emergency Management, Capital Improvement 2010, County Commissioners, Employee Benefits, General Government Account, Jail Facility Fund 2040, Self Insurance Fund 4030, Workers Comp Fund 4020 and CBRI Fund, replacing John Stephens and Jane Gaston. Requested by Brad Holt, Administrator to the Board of County Commissioners. (Document Received)
End
of Consent Docket
14. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW12031
Lawn Maintenance Supplies
CW11033-
Medical Supplies
11106646
Election Board Parking Lot
District No. 1
15. Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by Claudette Chandler Reid and is located at 3603 Fox Avenue, Spencer, Oklahoma 73084 and more particularly described as: Block 003, Lots 3 and 4 of the Hicks Addition, Oklahoma County, Oklahoma, according to the recorded plat thereof. Pursuant to 19 O.S. 360 the notice of Dilapidation and Lien shall be filed with the County Clerk. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
16. Discussion and possible to action to approve Notice of Dilapidation and Lien for property owned by Dwight W. Peoples and George H. Peoples, Jr., and is located at 3500 Fox Avenue, Spencer, Oklahoma 73084 and more particularly described as: Block 005, Lots 7 and 8 of the Hicks Addition, Oklahoma County, Oklahoma, according to the recorded plat thereof. Pursuant to 19 O.S. 360 the notice of Dilapidation and Lien shall be filed with the County Clerk. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
17. Discussion and possible action to approve an agreement between the Board of County Commissioners of Oklahoma County and the City of Edmond for reconstruction of S.E. 15th Street (N.E. 164th) between Westminster Road and Post Road. Cost of the project shall not exceed Three Hundred Twenty Nine Thousand Four Hundred Two Dollars and Thirty Cents ($329,402.30). City agrees to reimburse the County an amount not to exceed $59,544.69 for all material and subcontractor costs, except for asphalt, incurred in reconstruction of this segment of S.E. 15th Street (N.E. 164th) and the Lump Sum cost for R-O-W clearing; City further agrees to pay asphalt contractor directly, based on County contract pricing at time of installation, for asphalt laid in place estimated to be Two Hundred Forty Thousand Four Hundred Thirteen Dollars and Fifty One Cents ($240,413.51). Requested by Willa Johnson, Commissioner, Oklahoma County District No. 1. and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Documents Received)
18. Discussion and possible action for approval of an agreement between the Board of County Commissioners of Oklahoma County and the City of Edmond for reconstruction of a segment of Hiwassee Road, a section line road within the City, is in urgent need of surface treatment between S.E. 33rd and US Highway 66. Cost of the project shall not exceed One Hundred Thousand Three Hundred Forty Four Dollars and Thirty Cents ($100,344.30). City agrees to reimburse the county an amount not to exceed Fifty Thousand Dollars and No Cents ($50,000.00). Requested by Willa Johnson, Commissioner, Oklahoma County District No. 1, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Documents Received)
District No. 2
19. Discussion and possible action to approve for Oklahoma County to grant a license unto the Department of the Air Force acting on behalf of the United States of America, to authorize use and maintenance of a tract of land located in the northwest quarter of Section 24, Township 11 North, Range 2 West. The license herein shall remain in effect for a term of 5 years commencing upon the date of execution of this instrument by the owner and the government. Requested by Brian Maughan, Commissioner, District No. 2, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Documents Received)
County Clerk
20. Discussion
and possible action to receive the Nationwide Plan Document
and the Nationwide Pro Account Plan Sponsor agreement to be received each
fiscal year between Nationwide and Oklahoma County to be effective July 1, 2011.
This item was approved by the Retirement Board on April 25, 2011. Requested by
Carolynn Caudill,
21. Discussion and possible action to approve the Notice of Lifetime Limit No Longer Applies and Enrollment Opportunity. This item was approved by the Budget Board of Oklahoma County, May 13, 2011. Requested by Carolynn Caudill, County Clerk and Secretary to the Board.
22. Discussion and possible action to approve the Notice of Opportunity to Enroll In Connection With Extension of Dependent Coverage to Age 26. This item was approved by the Budget Board of Oklahoma County, May 13, 2011. Requested by Carolynn Caudill, County Clerk and Secretary to the Board.
23. Discussion
and possible action to approve the release of group dental statistical information by Delta Dental to
promote an oral wellness initiative.
This item was approved by the Budget Board of Oklahoma County on April
21, 2011. Requested by Carolynn Caudill,
Engineering
24. Discussion and possible action for acceptance
of Plans and to sign the Title Sheet for Proposed Oklahoma County Project, 3-2007-D,
bridge and approaches 0.1 mile east of Sorghum Mill Road/Western Avenue
intersection over Chisholm Creek. The
plans were prepared by EST Inc. Requested by Stacey Trumbo, PE, County
Engineer. (Document Received)
Facilities Management
25. Discussion and possible action to receive 30 day notice of cancellation for storage lease space at 309 N.W. 13th Street, Oklahoma City, OK. Requested by Mark Stephens, Director of Operations, Facilities Management. (Document Received)
Facilities
Management
26. Discussion and possible action for approval of the following Change Order No. 11, for Project No. E-2005-M, Infrastructure Improvements to the Oklahoma County Courthouse not to exceed $12,326.00. Requisition No. 11107643 in the amount of $12,326.00 has been issued to Lippert Brothers, Inc., from County Bonds 2008/County Building Projects/Buildings Renovation (2032/1206/55010) contingent upon the encumbrance of funds. Requested by Mark Stephens, Director, Facilities Management, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
Original Contract $9,839,000.00
Previous Change Order 1 (232,730.00)
Previous Change Order 2 26,610.00
Previous Change Order 3 9,090.00
Previous Change Order 4 11,196.00
Previous Change Order 5 32,179.00
Previous Change Order 6 47,327.00
Previous Change Order 7 6,408.00
Previous Change Order 8 (2,644.00)
Previous Change Order 9 (11,814.00)
Previous Change Order 10 (10,257.00)
Amount this Change Order 12,326.00
% Change Orders 1.58%
27. Discussion and possible action for approval of the following Change Order No. 12, for Project No. E-2005-M, Infrastructure Improvements to the Oklahoma County Courthouse not to exceed $7,427.00. Requisition No. 11107644 in the amount of $7,427.00 has been issued to Lippert Brothers, Inc., from County Bonds 2008/County Building Projects/Buildings Renovation (2032/1206/55010) contingent upon the encumbrance of funds. Requested by Mark Stephens, Director, Facilities Management, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
Original Contract $9,839,000.00
Previous Change Order 1 (232,730.00)
Previous Change Order 2 26,610.00
Previous Change Order 3 9,090.00
Previous Change Order 4 11,196.00
Previous Change Order 5 32,179.00
Previous Change Order 6 47,327.00
Previous Change Order 7 6,408.00
Previous Change Order 8 (2,644.00)
Previous Change Order 9 (11,814.00)
Previous Change Order 10 (10,257.00)
Previous Change Order 11 (12,326.00)
Amount this Change Order 7,427.00
% Change Orders 1.65%
MIS
28. Discussion and possible action for approval of Commercial Services Agreement between Oklahoma County and Cox Communications for Internet service at a faster speed and a lower rate of cost for the Oklahoma County Social Services and District No. 1. The removal of a T-1 will save the County $2,131.32 a year. Social Services and District No. 1 will split the cost of installation and IT will pay the monthly fee. The installation cost shall not exceed $12,618.67, and the yearly service will not exceed $4,319.40. Requisition No. 11107127 has been issued to Cox Communications, Inc., in the amount of $719.90 from General Fund/MIS/Professional Services-Other (1001/2700/54455), Requisition No. 11107128 has been issued to Cox Communications, Inc., in the amount of $7,768.62 from General Fund/Social Services/ Telecommunications Services (1001/6100/54021), Requisition No. 11107134 has been issued to Cox Communications, Inc. in the amount of $5,000.00 from Highway Cash/District No. 1/Telecommunications Equipment (1110/9100/55200), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, for Social Services and District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve contract renewal for Business Imaging Systems, Inc. for maintenance and support of the District Attorney s DMP Reader Printer. The annual cost will not exceed $992.25. This agreement shall begin July 1, 2011, and end June 30, 2012. Requisition No. 11007454 has been issued to Business Imaging Systems in the amount of $992.25 from General Fund/MIS/Professional Services- Other (1001/2700/54455), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Sheriff
30. Discussion and possible action to approve an application for funding by and between the State of Oklahoma, Oklahoma Department of Mental Health and Substance Abuse Services, and the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Sheriff s Office. The contract is for the term of one year and is to provide for the client transportation and other Emergency Law Enforcement Response as directed by the Oklahoma County Crisis Intervention Center. The term of the contract is July 1, 2011 through June 30, 2012, and will pay Oklahoma County Sheriff s Office $87,000.00 for services rendered by contract. Oklahoma Department of Mental Health and Substance Abuse Services has a new online approval process that will be completed by Captain David Baisden upon approval of the Board of County Commissioners. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve Contract between the Sheriff s Office and BMI Systems for the lease of Eighteen (18) Canon copiers and printers for Detention. Agreement shall begin May 18, 2011, and terminate at the end of the fiscal year on June 30, 2011. Requisition No. 11107483 has been issue to BMI Systems Corporation in the amount of $4,000.00 from Sheriff Special Revenue/Prisoner Boarding/Equipment Lease Copiers (1161/5110/54104), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve Contract between the Sheriff s Office and BMI Systems for the lease of Fifteen (15) Canon copiers and printers for Law Enforcement. Agreement shall begin May 18, 2011, and terminate at the end of the fiscal year on June 30, 2011. Requisition No. 11107484 has been issued to BMI Systems Corporation in the amount of $4,000.00 from Sheriff Service Fee/Sheriff/ Equipment Lease Copiers (1160/5100/54104), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Treasurer
33. Discussion and possible action to receive the arbitrage report from Bank of New York Mellon Trust Company, N.A. for the $4,765,000.00 OIA Lease Revenue Bonds (Oklahoma County Courthouse Project) Series 2001. As shown in the report, no rebate amount is required at this time, therefore, no return or payment to the IRS is required. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received)
Recurring
Agenda Items:
34. Approve
all claims,
list available for inspection in the office of the
35. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
36. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
37. Commissioners Comments/General Remarks:
38. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
39. Executive Session for the purpose of discussing the following:
a. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney to discuss possible settlement of Veronica Rios, claim TC-2011-012.
b. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney to discuss possible settlement of Martin Fry, claim TC-2011-013.
40. Action regarding communications with Board s Attorney to discuss possible settlement of Veronica Rios, claim TC-2011-012.
41. Action regarding communications with Board s Attorney to discuss possible settlement of Martin Fry, claim TC-2011-013.
42. Adjourn at __________ until 9:00 a.m., Wednesday, May 25, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board