BOARD OF
Wednesday, May 26, 2010
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, May 21, 2010.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, May 19, 2010, prepared by the
The
following items, No. 5 through 11, are Consent Items and are routine in nature:
5. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $3,767.60 for period ending May 18, 2010, pending notification of
encumbrance to Donna Lovelace,
6. Approve
Employee
Benefit Trust Warrant No. 499278 through 500016 for
7. Receive the following litigation:
Case
No. CV 09-360 D Alias Notice of
Case No. 5:06-CV-00887-C Summons & Complaint & Order
Case No. CJ 2010-3927 Summons & Petition for Foreclosure
Notice of Sale & Affidavit of Mailing Notice of Intention to Foreclose
Case No CJ 2010-4218 Summons & Petition
Case No. CJ 2010-4130 Summons & Petition
Case No. CJ 2010-4299 Notice of Appeal
8. Receive Monthly Report of Officers for the month of April, 2010: (Documents Received)
Comm/Prevention of Child Abuse
8204 $163.00
Comm/Culvert Pipe Sales Fund 8206 $1,903.13
Total $2,066.13
General Fund $ 326,538.10
Clerk Lien Fee Fund $ 8,157.66
UCC Central Filing Fund $ 81,897.40
Records Preservation Fund $ 70,175.00
OK Tax Comm. % of Doc Stamps $ 228,302.15
Mechanic Liens/Investments $ 19,367.05
Refunds $ 779.54
Total $ 735,216.90
9. Discussion and possible action to
approve Resolution
No. ________ disposing of equipment from the inventory of Oklahoma County Treasurer’s
Office. These items are broken or
obsolete, and are too costly to repair, and with the requested disposal will be
junked in accordance with the provisions set forth in Title 19 § 421.2. Requested by Forrest “Butch”
One
(1) Sunco Water Cooler, c/n C210-00001, acquired October 20, 1988, from Scott
Rice, for $288.15.
One (1) Oasis Water
Cooler, c/n C210-00002, acquired October 11, 1994, from Eureka Water Company,
for $324.11.
One (1) Water
Cooler, c/n C210-00003, acquired January 31, 2001, from Eureka Water Company,
for $339.00.
10. Discussion and possible action to approve Resolution No. ________ disposing of equipment from the inventory of Oklahoma County MIS Office. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 § 421.2. Requested by Mike Harman, MIS Director. (Document Received)
One (1) Integranted Keyboard & Monitor, c/n DP236-04641, acquired February 12, 2003, from Compaq, for $ 1,750.00.
One (1) Proliant Redundant Power Supply, c/n DP236-04646, acquired July 30, 1999, from Softmart Inc, for $523.50.
One (1) Rack Mountable UPS M3000, c/n DP236-04647, acquired July 30, 1999,
from Softmart Inc, for $1,670.50.
11. Discussion and possible action to
approve Resolution
No. ____________ disposing of equipment from the inventory of the Oklahoma
County Clerk’s Office. These items are
broken or obsolete, are too costly to repair, and with the requested disposal
will be junked in accordance with the provisions set forth in Title 19 Section
421.2. Requested by Carolynn
One
(1) Granada Ergonomic Black Chair, c/n F102-00416, acquired July 23, 2004, from
Scott Rice, Co.,
One
(1) Granada Ergonomic Black Chair, c/n F102-00417, acquired July 23, 2004, from
Scott Rice, Co.,
One
(1) Acme Index File, c/n F108-00009, acquired May 31, 1956, from Bill Doyle
Company,
One
(1) Viewso PJ350 Portable Projector, F228-00001, acquired October 31, 2002, from Office Depot,
One
(1) Canon Scanner, c/n F236-00588, acquired August 6, 2002, from Business
Imaging Systems,
One
(1) Canon DR410 Scanner, c/n F236-00942, s/n DW302421, acquired January 10,
2008, from Solution for Sure, 6 Cambridge Drive, Trumbill, CT, for $2,583.76.
One
(1) Canon DR410 Scanner, c/n F236-00943, s/n DW302419, acquired January 10,
2008, from Solutions for Sure, 6 Cambridge Drive, Trumbill, CT, for $2,583.76.
One
(1) Canon DR410 Scanner, c/n F236-00944, s/n DW303967, acquired January 10,
2008, from Solutions for Sure, 6 Cambridge Drive, Trumbill, CT, for
$2,583.76.
One
(1) Gateway Computer, c/n F236-00594, acquired
August 16, 2002 from Gateway Companies, Inc., 610 N. Sioux City, SD, 57049, for
$1,813.00.
One
(1) Gateway Computer, c/n F236-00595, acquired
August 16, 2002 from Gateway Companies, Inc., 610 N. Sioux City, SD, 57049, for
$1,813.00.
One
(1) Gateway Computer, c/n F236-00602, acquired
August 16, 2002 from Gateway Companies, Inc., 610 N. Sioux City, SD, 57049, for
$1,813.00.
One
(1) Gateway Computer, c/n F236-00610, acquired
August 16, 2002 from Gateway Companies, Inc., 610 N. Sioux City, SD, 57049, for
$1,813.00.
One
(1) Gateway Monitor, c/n F236-00612M, acquired
August 19, 2002 from Gateway Companies, Inc., 610 N. Sioux City, SD, 57049, for
$1,813.00.
One
(1) Gateway Computer, c/n F236-00634, acquired
August 19, 2002 from Gateway Companies, Inc., 610 N. Sioux City, SD, 57049, for
$3,565.95.
One
(1) Gateway Computer, c/n F236-00636, acquired
August 19, 2002 from Gateway Companies, Inc., 610 N. Sioux City, SD, 57049, for
$3,565.95.
One
(1) Gateway Computer w/CDRW, c/n F236-00641,
acquired August 19, 2002 from Gateway Companies, Inc., 610 N. Sioux City,
SD, 57049, for $3,725.95.
One
(1) Shredder, c/n F237-00001, model no. GBC1752000, acquired April 18, 2000, from
Office Depot, PO 62000,
End
of Consent Docket
12. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW10012
– Avigilon or Equivalent
CW11027
– Correctional Facility Equipment & Supplies
Board of
13. Discussion and possible action to
approve renewal
of the District Court Support Services Agreement between the Board of County
Commissioners (BOCC) and the Seventh Judicial District Court of Oklahoma
(District Court) for a cellular telephone and a reserved parking space provided
by the BOCC in support of the District Court for the term of July 1, 2010,
through June 30, 2011. Requested by Brad Holt, Board of
District
No. 3
14. Discussion and possible action to
approve a Mutual Agreement between
15. Discussion
and possible action to approve a Mutual Agreement between
16. Discussion and possible action to
approve a Mutual Agreement between
17. Discussion and possible action to
approve a Mutual Agreement between
18. Discussion and possible action to
approve renewal agreement between the Board of County Commissioners and OCT
Equipment, Inc. for the lease/purchase of a Hamm Vibratory Compactor, s/n
1601564. Renewal period is for fiscal
year beginning July 1, 2010, and ending June 30, 2011. Requisition No. 11006860 has been issued to
Empire Financial Services, Inc. of
19. Discussion and possible action to
approve Lease
Agreement on a Caterpillar D3KLGP 2009 model for District No. 3. The agreement will cover contract performance
for the period July 1, 2010 through June 30, 2011. Requisition No. 11006861 has been issued to Welch
State Bank in the amount of $20,748.72 from 1001/9300/55130 (General/Highway
District No. 3/Highway Equipment Purchase).
Requested by Ray Vaughn,
20. Discussion and possible action to
approve renewal agreement between the Board of County Commissioners and C.
L. Boyd for the lease/purchase of a John Deere 410J Backhoe, s/n
T0410JX162688. Renewal period is for
fiscal year beginning July 1, 2010, and ending June 30, 2011. Requisition No. 11006859 has been issued to
Coppermark Bank (formerly Americrest Bank) in the amount of $18,470.88 from
1110/9300/55130 (Highway/District No. 3/Highway Equipment Purchase) contingent
upon encumbrance of funds. Requested by
Ray Vaughn,
21. Discussion
and possible action for approval of the Public
Works Project Contract between
22. Discussion and possible action to approve
the Consulting Services Agreement and Business Associate agreement for Milliman
to provide the GASB 45 disclosures for the Oklahoma County Post Employment Benefit
Plan. Milliman will also provide
actuarial services for setting Medical Reserves, Funding Rates and COBRA
rates. Agreement shall commence on July
1, 2010, and terminate on June 30, 2011.
Requisition No. 11007028 in the amount of $18,500.00 has been issued to
Milliman, Inc. from Employee Benefits/Default Cost Center/Professional Services
Other (4010/0001/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill,
23. Discussion and possible action to receive
certified copy of Abstractor’s
Bond from Stewart Abstract & Title of Oklahoma in the amount of
$100,000.00 for the term May 12, 2010, through May 12, 2011. Requested by Carolynn Caudill,
24. Discussion and possible action to approve Contract for Professional Service with Crawford and Associates, P.C. CPA, for Internal Audit Service, General Accounting, Internal Control Advisory Assistance, Annual Financial State Review and Analysis. Agreement shall begin on July 1, 2010, and end on June 30, 2011. Fees for these services will be billed at Contractor’s standard hourly rate of $200.00, based on actual hours of work. Total fees for services rendered shall not exceed the amount of $5,000.00 for the term of this agreement. Requisition No. 11007109 has been issued to Crawford & Associates in the amount of $5,000.00 from General/County Clerk/ Professional Services Other (1001/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
25. Discussion and possible action for
approval of the Administrative
Services Agreement renewal between Delta Dental Plan of Oklahoma and
26. Discussion and possible action to approve an agreement between the Sheriff’s Office and Creative Corrections, LLC, for consulting services and on-site reviews of the Detention Center. Requisition No. 11007002 has been issued to Creative Corrections in the amount of $26,000.00 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Professional Services Other (1161/5110/54455) contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
27. Discussion and possible action for approval that an application be submitted by the Oklahoma County Sheriff’s Office to the Bulletproof Vests Partnership Program under the United States Department of Justice for a grant to pay up to fifty percent of the cost to purchase 940 bulletproof vests for personnel in the Sheriff’s Office (deputies, detention officers and reserves, District Attorney’s Office (investigators), Public Defender’s Office (investigators), and Juvenile Center (transportation and detention officers), and Community Sentencing (probation officers). Each department will pay the remaining fifty percent of the cost for the number of vests ordered by their department. The vest purchases will help improve law enforcement safety. The request will be completed online by Captain David Baisden, of the Oklahoma County Sheriff’s Office. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
MIS
28. Discussion and possible action for approval of renewal of Oracle Contract commencing July 1, 2010, ending June 30, 2011. Requisition No. 11006339 in the amount not to exceed $146,115.80 has been issued to Oracle Corp Support from General Fund/MIS/Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
29. Discussion and possible action for approval
of renewal of Control Fire Systems contract commencing July 1, 2010,
ending June 30, 2011. This is a maintenance agreement for the Halon
System in the Data Processing room. Requisition No. 11006792 has been issued to Control Fire Systems in the
amount not to exceed $950.00 from General/MIS/Professional Services Other (1001/2700/54455),
contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS,
and approved as to form and legality by John Jacobsen, Assistant District
Attorney. (Documents Received)
Recurring
Agenda Items:
30. Approve
all claims,
list available for inspection in the office of the
31. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
32. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
33. Commissioners Comments/General Remarks:
34. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
35. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW11-22-1 Grocery Products
CW11019 – Tax Statement Printing & Mailing Services
CW11024-1 – Highway Construction Services
36. Adjourn at __________ until 9:00 a.m., Wednesday, June 2, 2010.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board