BOARD OF
Wednesday, June 2, 2010
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Thursday, May 27, 2010.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, May 26, 2010, prepared by the
5. Discussion and possible action to
approve Resolution
No. ___________ designating the newly constructed
The
following items, No. 6 through 10, are Consent Items and are routine in nature:
6. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $3,672.10 for period ending May 25, 2010, pending notification of
encumbrance to Donna Lovelace,
7. Approve
Employee
Benefit Trust Warrant No. 500017 through 500692 for
8. Receive the following litigation:
Case No. CJ 2010-581 Summons & Motion for Default Judgment
Case No. CJ 2010-4401 Summons & Petition
Case No. CJ 2010-107 Summons & Amended Petition For Foreclosure of Mortgage
Case No. CJ 2010-4299 Summons & Petition
Case No. 08-80061-TRC Order Approving Modified Plan
TC 2010-013 Tort Claim
TC 2010-014 Tort Claim
9. Receive Monthly Report of Officers for the month of April, 2010: (Documents Received)
9N Restitution $22,431.55
9J Restitution $ 2,830.23
JJC Emergency $ 1,896.26
10. Approval of Transcript
of Proceedings from the
MIKE THARASENA 01-496-5308; PARKER & COLCORD ADDITION; S40FT OF LOTS 21 THRU 24; BLOCK 011
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions.
Requested by Forrest “Butch” Freeman,
End
of Consent Docket
11. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW11022-1 – Grocery Products
CW11019 – Tax Statement Printing &
Mailing Services
District No. 1
12. Discussion and possible action for approval of Engineering
claim
from WDB Engineering to ODOT for County Bridge and Road Improvement Fund
(CBRIF) for Oklahoma County 1-2005-D-BR, bridge replacement on Memorial Road
0.5 mile East of Triple X Road over Smith Creek, District No. 1 for Payment No.
2. This claim is for the amount of
$6,400.00 from CBRI funds. Requested by
Willa Johnson,
13. Discussion
and possible action for approval of the Public
Works Project Contract between
District No. 2
14. Discussion and possible action to
approve a Mutual
Cooperation Agreement between the Board of
15. Discussion and possible action to
approve a Mutual
Cooperation Agreement between the Board of Oklahoma County Commissioners
and the Town of Valley Brook. Agreement
shall begin July 1, 2010, and end June 30, 2011. Requested by
16. Discussion and possible action for
approval of the Public
Works Project Contract between
District No. 3
18. Discussion and possible action to
approve Mutual Agreement between
Facilities Management
19. Discussion
and possible action for the release of the Performance
Bond for Control Systems International (now Schneider Electric) from the
contract executed on December 17, 1999. Requested by Mark Stephens, Property
Director,
20. Discussion
and possible action to give thirty days written notice
to Malcolm Hall Property Company to terminate the lease agreement on June 30,
2010 for 309 Northwest 13th,
21. Discussion and possible action to approve
Public
Works Project contract between
22. Discussion and possible action to approve
AiLIS
System Maintenance Agreement for ROD/UCC system. This is Phase 5 of the maintenance agreement
with AmCad System/Services Contract.
Requisition No. 11007190 has been issued to American Cadastre, LLC in
the amount of $95,706.00 from the Co. Clk's Records Mgmt & Preservation
Fund /
Oklahoma
County District Attorney
23. Discussion and possible action to approve an agreement with Richard N. Mann for legal representation for Sheriff John Whetsel, individually, and Jack Herron, individually, in the defense of the lawsuit Hutton vs. Correctional Healthcare Management of Oklahoma; Board of County Commissioners; John Whetsel, individually, and in his capacity as Sheriff of Oklahoma County and Jack Herron, individually, Case Number CIV-09-537-R. The initial estimate of the projected fees and expenses that may become payable under this agreement is $25,000.00. Requisition No. to be provided during the BOCC meeting in the amount of $25,000.00 has been issued to Richard N. Mann, from General Fund/General Government/Professional Services/Legal (1001/1100/51040), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
24. Discussion
and possible action to approve a Memorandum
of Understanding between Oklahoma County Sheriff’s Office (OCSO) and Santa
Fe South High School for the provision of one (1) school resource officer. The assignment of the Deputy from OCSO shall
begin August 5, 2010, and end at the close of school business on May 26, 2011.
25. Discussion and possible action to
approve a Memorandum
of Understanding between Oklahoma County Sheriff’s Office and Deer Creek
Public Schools for the provision of two (2) School Resource Officers. Deer
Creek Public Schools agrees to reimburse the OCSO for the salary and benefits
of the assigned Deputies from the period of August 17, 2010 until May 24, 2011.
One hundred and seventy-five (175)
school days billed for each Deputy. OCSO
will be reimbursed at a rate of $192.46 per day, for first deputy for a total
of $33,680.50 and $210.15 for the second deputy for a total of $36,776.25, will adjust month and amount according to
placement at school and attendance. Requested by John Whetsel,
26. Discussion and possible action to approve a Memorandum of Understanding between Oklahoma County Sheriff’s Office (OCSO) and Jones Public Schools for the provision of one school resource officer. The assignment of the deputy from OCSO shall begin August 16, 2010, and terminate at the close of school business on May 20, 2011.Reimburesement for the Deputy’s services will be billed monthly by invoice at the end of each pay period beginning in August 2010, and concluding May 2011. During the course of this agreement there are one hundred and seventy five (175) school days billed at a total of one dollar ($1.00). Will adjust month and amount according to placement at school and attendance. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve Contract renewal between Oklahoma County Sheriff’s Office and Global Software for annual maintenance for Global mReach AVL Software. Agreement shall begin on July 1, 2010 and terminate on June 30, 2011. Requisition No. 11007063 has been issued to Global Software Corporation in the amount of $2,772.00 from Sheriff Service Fee/Sheriff/Telecommunications Svcs (1160/5100/54021), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve Contract renewal between Oklahoma County Sheriff’s Office and Addtronics for annual agreement for Data Card CP80 ID Printer, s/n P70340. Agreement shall begin on July 1, 2010 and terminate on June 30, 2011. Requisition No. 11007053 has been issued to CW Cook Inc., dba Addtronics Business Systems in the amount of $2,545.00 from Sheriff Service Fee/Courthouse Security/Equipment-Vendors Maint (1160/5160/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve Contract renewal between Oklahoma County Sheriff’s Office and Utility Data Services, Inc., for data search services for locating defendants with outstanding warrants. Agreement shall begin July 1, 2010, and terminate on June 30, 2011. Requisition No. 11007080 has been issued to Utility Data Services, Inc., in the amount of $6,600.00 from Sheriff Service Fee/Sheriff/Professional Services-Other (1160/5100/54455), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
30. Discussion and possible action to approve Contract renewal between Oklahoma County Sheriff’s Office and Voice Products, Inc. for annual maintenance 24 hours, 7 days a week for the Racal/Nice Wordnet Series 2 Recorder with 24 channels and 2 DVD drives with accessories. Agreement shall begin on July 1, 2010 and terminate on June 30, 2011. Requisition No 11007081 in the amount of $5,183.24 has been issued to Voice Products, Inc. from Sheriff Service Fee/Sheriff/Equipment-Vendors Maint (1160/5100/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve Contract renewal between Oklahoma County Sheriff’s Office and Francotyp-Postalia Inc. for Rental of FPT-1000 Postage Meter, FP 5li Postage Scale and envelope moistener-stand-catch tray. Agreement shall begin July 1, 2010, and terminate on June 30, 2011. Requisition No. 11007060 has been issued to Francotyp-Postalia Inc. in the amount of $359.40 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Equipment-Other (1161/5110/54109), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve Contract renewal between Oklahoma County Sheriff’s Office and Faronics Technologies, USA for annual maintenance agreement on Deep Freeze Standard Maintenance Package Subscription renewal for 65 licenses. Agreement shall begin July 1, 2010, and terminate on June 30, 2011. Requisition No. 11007059 in the amount of $352.17 has been issued to Faronics Technologies USA, Inc. from Sheriff Service Fee/Sheriff/Computer Equipment-Vendor Maint. (1160/5100/54158), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
33. Discussion and possible action to approve Contract renewal between Oklahoma County Sheriff’s Office and ALLDATA for annual maintenance of subscription for Series 295 ALLDATA Information System with quarterly updates. Agreement shall begin August 15, 2010, and terminate June 30, 2011. Requisition No. 11007057 has been issued to ALLDATA LLC. in the pro-rated amount of $1,308.38 from Sheriff Service Fee/Fleet/Subscriptions (1160/5105/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
34. Discussion and possible action to approve Contract renewal between the Oklahoma County Sheriff’s Office and MSC Technologies Inc. for annual maintenance for APC 40 KW Symmerta PX uninterruptible power supply, serial No. PD0615240269. Agreement shall begin July 1, 2010, and terminate June 30, 2011. Requisition No. 11007069 has been issued to MSC Technologies, Inc. in the amount of $3,462.00 from Sheriff Service Fee/Sheriff/Equipment-Vendors Maint. (1160/5100/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
35. Discussion and possible action to approve Contract renewal agreement between Oklahoma County Sheriff’s Office and UniFirst Holdings, Inc. for maintenance for fleet shop towel service. Agreement shall begin on July 1, 2010 and terminate on June 30, 2011. Requisition No. 11007077 has been issued to UniFirst Holdings, LP in the amount of $822.90 from Sheriff Service Fee/Sheriff/Professional Services Other (1160/5105/54456), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
36. Discussion and possible action to approve Contract renewal between the Oklahoma County Sheriff’s Office and US Fleet Tracking Corp. for annual maintenance and service for AVL Server Software. Agreement shall begin July 1, 2010, and terminate June 30, 2011. Requisition No. 11007079 has been issued to US Fleet Tracking, LLC, in the amount of $14,000.00 from Sheriff Service Fee/Sheriff/Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
37. Discussion and possible action to
approve Contract
renewal between the Oklahoma County Sheriff’s Office and MSC Technologies, Inc.
for annual maintenance agreement for the APC/MGE UPS “Advantage Ultra” Service
Agreement, to include twice yearly full battery preventative maintenance visits,
for the Galaxy 30 KVA UPS, Serial No. A09-10025 located in 1B of the
38. Discussion
and possible action to approve Contract
renewal between the Oklahoma County Sheriff’s Office and RB Akins Company for
annual full service maintenance includes six (6) bi-monthly inspection and test
visits per year. All parts, maintenance & service, including emergency
service is included for the Liebert PH125AUA10 s/n 154389-001, DCDF216A condensor
on Liebert Equipment at the
39. Discussion and possible action to approve Contract renewal between Oklahoma County Sheriff’s Office and Smith’s Detection for annual maintenance for x-ray machines. Agreement shall begin on July 1, 2010 and terminate on June 30, 2011. Requisition No. 11007076 has been issued to Smiths Detection Inc. in the amount of $23,428.00 from Sheriff Service Fee/Court Security/Grounds & Vendor Maint (1160/5160/54156), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
40. Discussion and possible action to approve Contract renewal between Oklahoma County Sheriff’s Office and InterAct Public Safety Systems for annual maintenance and service for Packet Cluster Software. Agreement shall begin on July 1, 2010 and terminate on June 30, 2011. Requisition No. 11007064 in the amount of $12,549.48 has been issued to Colossus Inc., DBA Interact Public Safety Systems from Sheriff Service Fee/Sheriff/Telecommunication-Vendor Maint (1160/5100/54159), contingent upon the encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
41. Discussion and possible action to approve Contract renewal between Oklahoma County Sheriff’s Office and Lexis-Nexis, a division of Reed Elsevier, Inc. for Law Database Access, Oklahoma Enhanced with Full Shepard for two users for account No. 11671J. Agreement shall begin on July 1, 2010, and terminate on June 30, 2011. Requisition No. 11007065 in the amount of $3,144.00 has been issued to Lexis-Nexis, a Division of Reed Elsevier Inc., from Special Revenue Fund/Prisoner Boarding/Subscriptions (1161/5110/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
42. Discussion and possible action to
approve Contract
renewal between
Recurring
Agenda Items:
43. Approve
all claims,
list available for inspection in the office of the
44. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
45. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
46. Commissioners Comments/General Remarks:
47. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
48. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW11088 – Window Cleaning Services
CW11025-1 – Highway Material Supplies
CW11057 – Uniform Service & Rental
CW10041 – Plumbing & Mechanical Equipment Supplies
CW11042 – Ceiling Tiles, Accessories & Installation
CW11061– Uniforms for Juvenile Bureau
CW10050 – Federal Financial Participation Grant Writing Services
CW11083– Copiers
49. Executive Session for the purpose of discussing the following:
a.
Pursuant to Title 25 O.S. § 307(B)(4)
for confidential communications with Board’s Attorney to discuss Tamika
Colbert, et al v Board Of County Commissioners of the
50. Action
regarding confidential communications with Board’s Attorney to discuss Tamika
Colbert, et al v Board Of County
Commissioners of the
51. Public
Hearing, to consider any comments or complaints regarding installation of “NO
PARKING” signs along
52. Adjourn at __________ until 9:00 a.m., Wednesday, June 9, 2010.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board