BOARD OF
Wednesday, June 8, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, June 3, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, June 1, 2011, prepared by the
The
following items, No. 5 through No. 9, are Consent Items and are routine in
nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $37,858.42 for period ending May 31, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 529389 through 529952 for Oklahoma County in the amount of $338,504.38 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive cancelled check as follows: (Document Received)
Check No. 1160033731 dated March 2, 2011, Sonitrol of Oklahoma City, Inc., in the amount of $36.00. Vendor never received check, and new check will be re issued at the May 8, 2011.
8. Receive the following litigation:
TC 2011-016 Tort Claim
Case No. BK-06-12867 WV Bankruptcy
Case No. 10-14997-(BRI) Bankruptcy
Case No. CJ-2011-3395 Petition and Application
Case No. CV-2011-886 Petition to Foreclose Absolute Right to Reopen
Case No. CJ-2010-2418 Sheriff s Sale
9. Discussion and possible action to receive Notice of Intent to Expend Resale Funds for County Treasurer s Publication . Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
End
of Consent Docket
District
No. 1
10. Discussion and possible action to approve Resolution No. _________ to establish 9-1-1 service fee rate for the calendar year 2011 to be collected through traditional landline telephone bills, pursuant to the Nine-One-One Emergency Act, 63 O.S., 1987, Section 2811 et seq., as amended. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
11. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County District No. 1, and BMI Systems. Lease of the following item: iRCADVANCE5030 w/CFU, print, fax, ecopy. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requisition No. 11108090 has been issued to BMI Systems Corporation in the amount of $4,162.00 from General Fund/ Equipment-Vendors Maint. (1001/54157), contingent upon encumbrance of funds. Requested by Willa Johnson, Oklahoma County Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
12. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County District No. 1, and BMI Systems. Lease of the following item: Cannon Image Runner Color 2880; includes all parts, labor and supplies, excluding paper. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requisition No. 11108091 has been issued to BMI Systems Corporation in the amount of $5,184.60 from General Fund/ /Equipment-Vendors Maint. (1001/54157), contingent upon encumbrance of funds. Requested by Willa Johnson, Oklahoma County Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
District No. 2
13. Discussion and possible action to accept the Project Management Plan prepared by the US Army Corps of Engineers for a Section 14 Streambank Stabilization Project on Luther Road. The purpose of this study is to determine if there is continued Federal interest in streambank stabilization due to massive erosion along the North Canadian River. Federal Funds in the amount of $100,000.00 have been appropriated for this Planning and Design Analysis Phase. Should this Phase exceed $100,000.00, the county is responsible for 50% of the additional cost. Potential project implementation of construction costs will require cost sharing at 35% with a mandatory 5% cash portion. Requested by Brian Maughn, County Commissioner, District No. 2 and has been approved as to form and legality by John Jacobsen, Assistant District Attorney.
District No. 3
14. Discussion and possible action authorizing Chairman s signature on voting credentials for the annual election of officer and policy adoption of the National Association of County Officials. The election will be held during NACo s 2011 Annual Conference scheduled for July 15-19, 2011, in Multnomah County, Oregon. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
County
Clerk
15. Discussion
and possible action to approve three (3) Memorandums
of Understandings between Oklahoma County, on behalf of Carolynn Caudill,
Oklahoma County Clerk, and American Cadastre, LLC for Electronic Recording of Real
Estate eFilings with the following entities.
Requested by Carolynn Caudill,
Falco Alarm Services Oklahoma City, Oklahoma
First American Title & Trust Company Oklahoma City, Oklahoma
Peoples Bank & Trust Ryan, Oklahoma
16. Discussion
and possible action to approve twenty nine (29) Memorandums
of Understandings between Oklahoma County on behalf of Carolynn Caudill, Oklahoma
County Clerk, and American Cadastre, LLC for Electronic Recording of Uniform
Commercial Code eFilings with the following entities.
Requested by Carolynn Caudill,
Apache Farmers Cooperative Apache, Oklahoma
Baumert, Cummings & Hiatt Ponca City, Oklahoma
Centra Bank
Citizens State Bank Cheney, Kansas
Crestmark Bank
Eagle Fuels LLC
Enterprise Development Corp.
Focus Federal Credit Union
Fire Fighters Credit Union
First Family Federal Credit Union
First State Bank Kiowa, Kansas
Heritage Feeders, LP
JSF Business Solutions LLC
LexisNexis Risk Assests
Liberty Bank of Arkansas
Land Loan Specialists.com LLC Waynoka, Oklahoma
Moritz Inc.
Mysock, Chevaillier & Bolden, LLP Tulsa, Oklahoma
NCS UCC Services Group Highland Heights, Ohio
Osage Federal Bank, Pawhuska
Osage Federal Bank, Bartlesville
Osage Federal Bank, Barnsdall
Peoples Bank & Trust Co.
Residential Services LP
Simpson Lumber Co, LLC
Triad Financial
Rainbow Cycle & Marine Rogers, Arkansas
United Federal Credit Union St. Joseph, Missouri
Wheeler Feed Yard Inc. Wheeler, Texas
Engineering
17. Discussion and possible action for acceptance of plans and to sign the Title Sheet for
Oklahoma County Project 1-2005-H, bridge and approaches over Smith Creek on NE
150th Street in District No. 1.
The plans were prepared by Cobb Engineering. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
Emergency
Management
18. Discussion and possible action for approval of agreement between Tetra Tech, Inc. and Oklahoma County for the Oklahoma County Multi-Jurisdictional Natural Hazards Mitigation Plan Update, Project No. E-2010-J, not to exceed $90,000.00. Requisition No 11104478 has been issued to Tetra Tech, Inc. in the amount of $120,000.00, from County Bonds 2008/Flood Control-Deer Creek/Other Services (2032/1205/55370), contingent upon encumbrance of funds. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
MIS
19. Discussion and possible action to approve Standard contract renewal between the Board of County Commissioners, on behalf of Oklahoma County Information Technology and Standley Systems. Lease of Savin C2828, copier serial no. 17689. Copier, color, fax, scanner, printer with maintenance at a cost per color copy at $0.0550 and cost per black and white copies at $0.0110. Monthly lease cost at $145.11. Requisition No. 11107932 has been issued to Standley Systems, Inc., in the amount of $2,400.00 from General/MIS (1001/2700), contingent upon encumbrance of funds. This agreement shall commence on July 1, 2011, and terminate on June 30, 2012. Requested by Mike Harman, Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
20. Discussion and possible action to approve contract renewal with EJustice Solutions, LLC. This is for support and maintenance of the EJS software for the Sheriff, District Attorney, Court Services and Community Sentencing. Requisition No. 11007694 will be issued to EJustice Solutions LLC in the amount of $142,663.31 from 1001/2700/54455 (General/MIS/Professional Services Other) contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
21. Discussion and possible action to approve contract renewal of the Interact Public Safety contract. This contract provides maintenance and support for the Sheriff s NCIC and MobileCop software. Contract shall begin on July 1, 2011, and end on June 30, 2012. Requisition No 11107920 has been issued to Colossus Inc. dba Interact Public Safety in the amount of $25,962.12 from 1001/2700/54030, (General/MIS/Subscriptions) contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve the Statement of Work for Kronos. This is for the data conversion of payroll. Requisition No 11108097 has been issued to Kronos Incorporation in the amount of $64,000.00 from 1001/2700/54455, (General/MIS/544Professional Services Other) contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS. (Document Received)
23. Discussion and possible action to approve the Statement of Work for Kronos. This is for installation of payroll, timekeeper and HR. Requisition No 11108097 has been issued to Kronos Incorporation in the amount of $64,000.00 from 1001/2700/54455, (General/MIS/544Professional Services Other) contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS. (Document Received)
Planning Commission
24. Discussion and possible action to approve Resolution No. _______________ authorizing Fireworks Center 25, LLC, to operate a Year Round Fireworks Facility at 2850 NE 50th Street in unincorporated Oklahoma County, Oklahoma, as recommended by the Oklahoma County Planning Commission in an open meeting on May 12, 2011. Requested by Tyler Gammon, Planning Director and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Purchasing
25. Discussion and possible action to approve Modification No. 4 amendment of CW8072, renewal of Ceridian Employees Assistance Program. Renewal period is July 1, 2011 through June 30, 2012. This is the final renewal option. Requested by Jane Gaston, Director, Oklahoma County Purchasing, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Juvenile
Bureau
26. Discussion and possible action to approve a contract agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Detention Center and Ernest V. Turner, DDS, who shall provide on call dental services for residents detained in the Oklahoma County Juvenile Detention Center. The County agrees to pay Fifteen Dollars ($15.00) per child/youth treated per visit (s) plus the fee listed on the attached fee schedule for the specific service(s) or procedure(s) performed on each child/youth treated. The amount that can be paid pursuant to this agreement cannot exceed Two Thousand Dollars ($2,000.00) during the contract period. The contract shall become effective July 1, 2011, through June 30, 2012. Requisition No. 11107691 has been issued to Ernest Turner Family Dentistry in the amount of $2,000.00 from General/Juvenile Justice Bureau/Professional Services-Medical (1001/5200/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
27. Discussion
and possible action to approve contract agreement
between Board of County Commissioners of Oklahoma County on behalf of the
Oklahoma County Juvenile Bureau and Jerry C. Childs, Jr. D.O. on behalf of C
& W Medical LLC who shall serve as the Oklahoma County Juvenile Detention
Center Health Authority and Medical Doctor for the County and agrees to provide
medical examinations to children/youth and staff as provided for in this
agreement. This agreement is effective
July 1, 2011 through June 30, 2012.
Requisition No. 11107692 has been issued to Jerry Childs Jr. DBA as C
& W Medical LLC in the amount of $30,000.00 which is to be divided up into
12 monthly payments of Two Thousand Five Hundred (2,500.00) each from
General/Juvenile Justice Bureau/Professional Services-Medical
(1001/5200/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director,
Juvenile Bureau, and approved as to form and legality by John M. Jacobsen,
Assistant District Attorney. (Document
Received)
28. Discussion and possible action for approval of contract agreement between the Oklahoma County Board of County Commissioners on behalf of the Oklahoma County Juvenile Bureau and Clifton D. Thomas, Ph.D. who shall provide psychological services to clients and provide training and consultation to employees of the County. This contract agreement shall be effective July 1, 2011, through June 30, 2012. Requisition No. 11107690 in the amount of $10,000.00 has been issued to Clifton D. Thomas, Ph.D. from General Fund/Juvenile Justice Bureau/Professional Services-Medical (1001/5200/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
29. Discussion
and possible action to approve contract
agreement between the Board of County Commissioners of Oklahoma County on
behalf of the Oklahoma County Juvenile Bureau and Stephen L. Sullins, who shall provide legal services as the Court
Referee for the county. Agreement shall
begin on July 1, 2011, and end on June 30, 2012. Requisition No. 11107923 in
the amount of $30,000.00 has been issued to Stephen L. Sullins
from General Fund/Juvenile Justice Bureau/Professional Services Legal
(1001/5200/54451), contingent upon encumbrance of funds. Requested by James L. Saffle, Director,
Juvenile Bureau, and approved as to form and legality by John M. Jacobsen,
Assistant District Attorney. (Document
Received)
Sheriff
30. Discussion
and possible action to approve Jail Services Agreement between The
City of Harrah and Oklahoma County, for the boarding of municipal
prisoners. The City of Harrah agrees to
pay the County a rate of $47.99 per prisoner per day. This agreement shall begin on July 1, 2011,
and end on June 30, 2012. Requested by
John Whetsel,
31. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Addtronics Business Systems for annual agreement for Data Card CP80 ID Printer, s/n P70340. Agreement shall begin on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107933 has been issued to CW Cook Inc., dba Addtronics Business Systems in the amount of $2,600.00, from Sheriff Service Fee/Courthouse Security/Equipment-Vendors Maint (1160/5160/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and CelleBrite USA for annual maintenance agreement on UFED Unlimited Software upgrades and support extended warranty for FY 2011-2012. Agreement shall begin on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107935 has been issued to CelleBrite USA Corp. in the amount of $999.00, from Sheriff Service Fee/ Sheriff Service Fee/DP Equipment-Vendors Maint (1160/5100/54158), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
33. Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and CrossMatch Technologies. FY 2011-2012 Annual Maintenance for Palm Print System Bundled Assembly, 500P with LSMS on desktop. Agreement shall begin on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107937 has been issued to Cross Match Technologies Inc in the amount of $3,240.00, from Sheriff Service Fee/ Sheriff Service Fee/ Equipment-Vendors Maint (1160/5100/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
34. Discussion and possible action to approve contract renewal agreement between Oklahoma County Sheriff s Office and UniFirst Holdings, Inc. for maintenance for fleet shop towel service. Agreement shall begin on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107969 has been issued to UniFirst Holdings, LP in the amount of $822.90, from Sheriff Service Fee/Sheriff/Professional Services Other (1160/5105/54456), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
35. Discussion and possible action to approve contract renewal between the Oklahoma County Sheriff s Office and US Fleet Tracking Corp. for annual maintenance and service for AVL Server Software. Agreement shall begin July 1, 2011, and terminate June 30, 2012. Requisition No. 11107970 has been issued to US Fleet Tracking, LLC, in the amount of $14,000.00, from Sheriff Service Fee/Sheriff/Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
36. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Utility Data Services, Inc., for data search services for locating defendants with outstanding warrants. Agreement shall begin July 1, 2011, and terminate on June 30, 2012. Requisition No. 11107971 has been issued to Utility Data Services, Inc., in the amount of $6,600.00, from Sheriff Service Fee/Sheriff/Professional Services-Other (1160/5100/54455), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
37. Discussion
and possible action to approve contract
renewal between the Oklahoma County Sheriff s Office and RB Akins Company for
annual full service maintenance includes six (6) bi-monthly inspection and test
visits per year. All parts, maintenance & service, including emergency
service is included for the Liebert PH125AUA10 s/n
154389-001, DCDF216A condensor on Liebert
Equipment at the
38. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Smith s Detection for annual maintenance for x-ray machines. Agreement shall begin on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107956 has been issued to Smiths Detection Inc. in the amount of $23,428.00, from Sheriff Service Fee/Court Security/Grounds & Vendor Maint (1160/5160/54156), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
39. Discussion and possible action to approve contract renewal between the Oklahoma County Sheriff s Office and MSC Technologies Inc. for annual maintenance for APC 40 KW Symmerta PX uninterruptible power supply, serial no. PD0615240269. Agreement shall begin July 1, 2011, and terminate June 30, 2012. Requisition No. 11107954 has been issued to MSC Technologies, Inc. in the amount of $3,582.00, from Sheriff Service Fee/Sheriff/Equipment-Vendors Maint. (1160/5100/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
40. Discussion and possible action to approve contract renewal between the Oklahoma County Sheriff s Office and MSC Technologies Inc. for the APC/MGE UPS Advantage Ultra service agreement, to include twice yearly full battery preventative maintenance visits for the Galaxy 30 KVA UPS, serial no. A09-10025 located in 1B of the Detention Center. Agreement shall begin July 1, 2011, and terminate June 30, 2012. Requisition No. 11107953 has been issued to MSC Technologies, Inc. in the amount of $3,427.00, from Sheriff Service Fee/ Prisoner Boarding Fee/Sheriff/Equipment-Vendors Maint. (1160/5110/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
41. Discussion and possible action to approve contract renewal between Oklahoma County and MSC Technologies, Inc. for annual maintenance for Powerware 10 KVA UPS System to include battery replacements in computer room of Detention Center Serial No. FD10K05189. Agreement shall begin July 1, 2011, and terminate June 30, 2012. Requisition No. 11107952 has been issued to MSC Technologies Inc. in the amount of $2,280.00, from Sheriff Service Fee/Sheriff/Equipment-Vendors Maint. (1160/5100/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
42. Discussion and possible action for approval of contract renewal between Oklahoma County and Lockwood Technology Corporation for subscription for software and hardware maintenance and support for the Lockwood Physical Inventory and Asset Tagging System. Agreement shall begin on July 1, 2011, and terminate on June 30, 2012. Requisition No. 11107951 has been issued to Lockwood Technology Corporation in the amount of $4,000.00, from Sheriff Service Fee / Sheriff /Subscriptions (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
43. Discussion and possible action to approve contract renewal between the Sheriff s Office and L-3 Communications extended maintenance agreement for Mobile Vision In-Car Video Systems and Backend Solution. Agreement shall begin July 1, 2011, and end June 30, 2012. Requisition No. 11107949 to L-3 Communications Mobile-Vision Inc., in the amount of $14,803.20, from Sheriff Service Fee/Sheriff/Equipment-Vendors (1160/5100/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
44. Discussion and possible action to approve contract renewal between Oklahoma County and SHI International Corp. Annual maintenance agreement for Adobe Connect for fiscal year 2011-2012. Agreement shall begin on July 1, 2011, and terminate on June 30, 2012. Requisition No. 11107973 has been issued to Software House International Inc., in the amount of $12,412.00, from Sheriff Service Fee/Sheriff/DP Equipment-Vendors Maint (1160/5100/54158), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
45. Discussion and possible action to approve contract renewal between the Sheriff s Office and Datamaxx for annual maintenance agreement on OLETS software, maintenance, and upgrades. Agreement shall begin July 1, 2011, and end June 30, 2012. Requisition No. 11107941 has been issued to Datamaxx Applied Tech Inc. in the amount of $2,510.00, from Sheriff Service Fee/Sheriff/Telecommunications Services. (1160/5100/54021), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
46. Discussion and possible action to approve Standard Service contract between the Board of County Commissioners on behalf of Oklahoma County Sheriff s Office and CI Technologies, for services on IAPro Unlimited Software Package. This agreement shall commence on July 1, 2011, and shall terminate on June 30, 2012. Requisition No. 11107947 has been issued to CI Technologies, Inc. in the amount of $3,700.00, from Sheriff Special Revenue Fund/Prisoner Boarding Fee/DP Equipment-Vendors Maintenance (1161/5110/54158), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
47. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Global Software for annual maintenance for Global mReach AVL Software. Agreement shall begin on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107946 has been issued to Global Software Corporation in the amount of $2,910.00, from Sheriff Service Fee/Sheriff/Telecommunications Svcs (1160/5100/54021), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
48. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Faronics for annual maintenance agreement on Deep Freeze Standard Maintenance Package Subscription renewal for 65 licenses. Agreement shall begin July 1, 2011, and terminate on June 30, 2012. Requisition No. 11107945 has been issued to Faronics Technologies USA, Inc. in the amount of $352.17, from Sheriff Service Fee/Sheriff/Computer Equipment-Vendor Maint. (1160/5100/54158), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
49. Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and Cummins Allison for maintenance agreement for JetScan 4062 Currency Scanner. Agreement shall begin July 1, 2011, and terminate on June 30, 2012. Requisition No. 11107940 has been issued to Cummins Allison Corp. in the amount of $284.40, from Sheriff Service Fee/Sheriff/ Equipment-Vendors (1160/5100/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
50. Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and Dowley Security Systems for Subscription for AMAG Site Support Agreement. Agreement shall begin July 1, 2011, and terminate on June 30, 2012. Requisition No. 11107944 has been issued to Dowley Security Systems Inc. in the amount of $1,148.86, from Sheriff Service Fee/Courthouse Security Fee/ Subscription (1160/5160/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
51. Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and View Systems Inc. Annual maintenance for 2 ViewScan Systems, Serial no. 0148 & 1024. Agreement shall begin on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107972 has been issued to View Systems Inc in the amount of $3,600.00, from Sheriff Special Revenue Fund/ Prisoner Boarding Fee/ DP Equipment-Vendors Maint (1161/5110/54158), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
52. Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and TimeKeeping Systems Inc. Annual maintenance agreement on Guard 1 plus Server Edition support Subscription (pro-rated from 12/20/2011 through June 30, 2012). Agreement shall begin on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107957 has been issued to Timekeeping Systems Inc. in the amount of $535.00, from Sheriff Special Revenue Fund/ Prisoner Boarding Fee/ Subscription (1161/5110/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
53. Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and LeadsOnline. Annual subscription to Leads Online. Agreement shall begin on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107950 has been issued to LeadsOnline. in the amount of $10,588.00, from Sheriff Service Fee / Prisoner Boarding Fee/ Subscription (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Treasurer
54. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the County Clerk s UCC Central
Filing Fund, not immediately necessary for expenditure for a period of one day
or more, with any interest earned from investments to be deposited into said
fund, effective July 1, 2011, through June 30, 2012. Requested by Forrest
Butch
55. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment
of the County Clerks Records Management and Preservation Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2011, through June 30, 2012. Requested by Forrest Butch
56. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Protest Tax Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2011, through June 30, 2012. Requested by Forrest Butch
57. Discussion
and possible action for approval of Resolution
No. __________ authorizing the County Treasurer to escrow interest earned
on Tax Protest Funds for the Common School Fund pending a court of competent
jurisdiction s determination of entitlement to said interest under Title 19
O.S. 682, 70 O.S. 691, and 62 O.S. 348.1, effective July 1, 2011 through
June 30, 2012. Requested
by Forrest Butch
58. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the Tinker Clearing 2002 Fund,
not immediately necessary for expenditure for a period of one day or more, with
any interest earned from investments to be deposited into said fund, effective
July 1, 2011, through June 30, 2012. Requested by Forrest Butch
59. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the Tinker Projects Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2011, through June 30, 2012. Requested by Forrest Butch
60. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the Capital Improvement Fund,
not immediately necessary for expenditure for a period of one day or more, with
any interest earned from investments to be deposited into said fund, effective
July 1, 2011, through June 30, 2012. Requested by Forrest Butch
61. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the Self-Insuring Workers
Compensation Fund, not immediately necessary for expenditure for a period of
one day or more, with any interest earned from investments to be deposited into
said fund, effective July 1, 2011, through June 30, 2012. Requested by Forrest
Butch
62. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the Employee Defined Benefit
Retirement Fund, not immediately necessary for expenditure for a period of one
day or more, with any interest earned from investments to be deposited into said
fund, effective July 1, 2011, through June 30, 2012. Requested by Forrest
Butch
63. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Sale of Property Proceeds
Fund, not immediately necessary for expenditure for a period of one day or
more, with any interest earned from investments to be deposited into said fund,
effective July 1, 2011, through June 30, 2012.
Requested by Forrest Butch
64. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the County Sinking Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2011, through June 30, 2012. Requested by Forrest Butch
65. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the DA COMIT Hold Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2011, through June 30, 2012. Requested by Forrest Butch
66. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the DA CDS Revolving Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2011, through June 30, 2012. Requested by Forrest Butch
67. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the Court Clerk Patricia
Presley 1401 Fund, not immediately necessary for expenditure for a period of
one day or more, with any interest earned from investments to be deposited into
said fund, effective July 1, 2011, through June 30, 2012. Requested by Forrest
Butch
68. Discussion and possible action for
approval of Resolution
No. __________ the investment of the Tax Increment Financing Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from the investments to be deposited into said fund, effective
July 1, 2011, through June 30, 2012. Requested by Forrest Butch
69. Discussion
and possible action for approval of Resolution
No. __________ authorizing the allocation of General Fund Interest to
Highway Cash Fund, effective July 1, 2011, through June 30, 2012. Requested by Forrest
Butch
70. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Sheriff Asset Forfeiture
Fund, not immediately necessary for expenditure for a period of one day or
more, with any interest earned from investments to be deposited into said fund,
effective July 1, 2011, through June 30, 2012.
Requested by Forrest Butch
71. Discussion
and possible action for approval of Resolution
No. __________ authorizing the allocation of General Fund Interest to the
Sheriff Special Revenue Fund, effective July 1, 2011, through June 30, 2012. Requested by Forrest
Butch
72. Discussion
and possible action for approval of Resolution
No. __________ authorizing the allocation of General Fund Interest to the
Sheriff Service Fee Fund, effective July 1, 2011, through June 30, 2012. Requested by Forrest Butch
73. Discussion
and possible action for approval of Resolution
No. __________ designating Bank of Oklahoma of Oklahoma City as the
official designee for processing tax payments under the Lock Box Services
pursuant to Title 19 O.S. 625 for the period of July 1, 2011, through June
30, 2012. Requested by
Forrest Butch
74. Discussion and possible action for
approval of Resolution
No. __________ authorizing the County Treasurer to purchase overnight
investments/repurchase agreements which are guaranteed by the full faith and
credit of the United States Government and authorized by Title 62 O.S.
348.1. Any interest earned from these
investments is to be deposited into the General Fund of Oklahoma County,
effective July 1, 2011, through June 30, 2012.
Requested by Forrest Butch
75. Discussion and possible action for
approval of Resolution
No. __________ approving four change funds, two with $500 and two with
$250. This money is used to conduct
daily monetary transactions and the amounts so retained by the Treasurer s
Office shall not be cumulative, in accordance with Title 19 O.S. 2001 682, we
are therefore approving the change funds effective July 1, 2011, through June
30, 2012. Requested by
Forrest Butch
76. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the County Clerk s Mechanical
Lien Fund, not immediately necessary for expenditure for a period of one day or
more, with any interest earned from investments to be deposited into said fund,
effective July 1, 2011, through June 30, 2012.
Requested by Forrest Butch
77. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the General Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2011, through June 30, 2012. Requested by Forrest Butch
78. Discussion and possible action for
approval of Resolution
No. __________ Oklahoma County Investment Policy and Guidelines for FY 2011-2012. Requested by Forrest
Butch
79. Discussion
and possible action for approval of Resolution
No. __________ for the following financial institutions of Oklahoma County
be designated as official depositories for FY 2011-2012 in accordance with
provisions of Title 19 O.S. 121 and 123, 2001. Requested by Forrest
Butch
Federal Home Loan Bank
Federal Reserve Bank of
LPL Financial Services
Merrill Lynch
Wells & Associates
BOSC, Inc. BOK Financial Corp.
JP Morgan Securities, Inc.
FTN Financial
Commerce Bank
80. Discussion
and possible action for approval of Resolution
No. __________ for the following banks of Oklahoma County be designated as
official depositories for the FY 2011-2012 according to the provisions of Title
19 O.S. 121 and 123, 2001. Requested by Forrest Butch
Advantage Bank First National Bank of MWC
All American Bank First Security Bank & Trust Co. OKC
Kirkpatrick Bank First State Bank of Jones
Coppermark Bank Frontier State Bank
Arvest Bank Spirit Bank
BancFirst InvesTrust
Bank of America Valliance Bank
RCB of Nichols Hills International Bank of Commerce
Bank of Oklahoma MidFirst Bank
JP
Morgan Chase Bank NBC
Oklahoma State Bank Edmond Bank and Trust
First Bank and Trust, Luther Yukon National Bank
First Bethany Bank and Trust Quail Creek Bank
First Commercial Bank First United Bank
First Enterprise Bank Stillwater National Bank
First Fidelity Bank The Bankers Bank
First
National Bank of Oklahoma Citizens
Bank of
UMB Bank Bank 2
Prime Bank Union Bank
First
Bank of the West Rose Rock Bank
Intrust Bank Legacy Bank
Heritage Trust Bank Bank 7
Wells Fargo Bank City National Bank
The First State Bank
81. Discussion
and possible action for approval of Resolution
No. __________ Oklahoma County Employee Defined Benefit Retirement System Investment
Policy and Guidelines for FY 2011-2012. Requested by Forrest Butch
82. Discussion and possible action for
approval of Resolution
No. __________ authorizing the County Treasurer to deposit all interest
earned from the investments of County Funds to the General Fund with the
exception of those accounts so specified by resolution or statute, effective
July 1, 2011, through June 30, 2012. Requested by Forrest Butch
83. Discussion and possible action for
approval of Resolution
No. __________ for the Oklahoma County Self
Insuring Employee Benefit Fund for FY 2011-2012. Requested by Forrest
Butch
84. Discussion
and possible action for approval of Resolution
No. __________ for the following persons to be authorized to open,
maintain, and invest the accounts of the County Treasurer of Oklahoma County,
including the Oklahoma County Retirement System and School Districts for which
the County Treasurer acts as Treasurer with all approved financial institutions
in accordance with the statutes of the State of Oklahoma: Forrest Butch Freeman, County Treasurer;
Mark Seikel, Chief of Investments; Christie Miller, Comptroller. Requested by Forrest
Butch
85. Discussion and possible action for approval of Resolution No.__________ authorizing the investment of the County Bonds 2008 Fund, not immediately necessary for expenditure for a period of one day or more, with any interest earned from investments to be deposited into said fund, effective July 1, 2011, through June 30, 2012.
86. Discussion and possible action for approval of Resolution No._________ authorizing the investment of the County Bonds 2008 Reimbursement Fund, not immediately necessary for expenditure for a period of one day or more, with any interest earned from investments to be deposited into said fund, effective July 1, 2011, through June 30, 2012.
87. Discussion and possible action for approval of Resolution No. ________ authorizing the investment of the Capital Projects Energy Grant Fund not immediately necessary for expenditure for a period of one day or more, with any interest earned from investments to be deposited into said fund effective July 1, 2010, through June 30, 2011.
88. Discussion and possible action for approval of Resolution No. ________ authorizing the investment of the Capital Projects Energy Grant Fund not immediately necessary for expenditure for a period of one day or more, with any interest earned from investments to be deposited into said fund effective July 1, 2011, through June 30, 2012.
Recurring
Agenda Items:
89. Approve
all claims,
list available for inspection in the office of the
90. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
91. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
92. Commissioners Comments/General Remarks:
93. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
94. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW12024 Highway Construction
CW12025 Highway Material Supplies
95. Executive Session for the purpose of discussing the following:
a. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney regarding possible settlement of Worker s Compensation case of Robert Baker.
b. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney regarding possible settlement of Worker s Compensation case of Catherine Hoile.
c. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney regarding possible settlement of Worker s Compensation case of David Brown.
d. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney regarding possible settlement of Worker s Compensation case of Jennifer James.
96. Action regarding communications with Board s Attorney regarding possible settlement of Worker s Compensation case of Robert Baker.
97. Action regarding communications with Board s Attorney regarding possible settlement of Worker s Compensation case of Catherine Hoile.
98. Action regarding communications with Board s Attorney regarding possible settlement of Worker s Compensation case of David Brown.
99. Action regarding communications with Board s Attorney regarding possible settlement of Worker s Compensation case of Jennifer James.
100. Adjourn at __________ until 9:00 a.m., Wednesday, June 15, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by: ____
County Clerk Deputy and Director of Clerks of the Board