Amended

BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, June 16, 2010

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, June 11, 2010.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of June 9, 2010, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.         Discussion and possible action to approve Resolution No. _____________ commending the following eight Ladies who are being mentored by Oklahoma Business Women during Mentor Week, June 12th  through 18th, 2010: Farzana Ebrahimi (Far-zah-na Eh-bruh-he-me), Afghanistan; Rahela Kaveer (Raw-he-la Kaw-veer), Afghanistan; Bertha Kabuto (Bur-thuh Kuh-boo-toe), Rwanda; Natacha Kabandana (Nut-tah-shuh Kah-bahn-dahn-uh), Rwanda; Nuriat Kaka (Noo-ree-at Kah-kah), Rwanda; Hortense Mazimpaka (Or-tense Mah-zim-pock-ah), Rwanda; Sarah Mukandutiye (Moo-can-doo-tee-yay), Rwanda; and Betty Uwamwezi (Ooh-wahm-way-zee), Rwanda.  Requested by Brian Maughan, County Commissioner, District No. 2.  (Documents Received)

 

The following items, No. 6 through No 14, are Consent Items and are routine in nature:

 

6.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $12,004.68 for period ending June 8, 2010, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Approve Employee Benefit Trust Warrant No. 501199 through 501800 for Oklahoma County in the amount of $560,184.97 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Approval of release Voucher No. _____________ in the amount of $7,616.75 to Cumberland Crossing, LLC, for the return of an Escrow Cash Bond to assure erosion control for Cumberland Crossing III residential subdivision. Completion of the work by the bond has been verified by Tyler Gammon, Director, Planning Commission.  Requested by Bradford Holt, Administrator, Board of County Commissioners.  (Document Received)

 

9.         Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

1-2010-090-A    $389.31

1-2010-092        $615.49

1-2010-090        $503.90

 

10.       Receive canceled checks as follows:  (Document Received)

 

            Cancelled Check: Renthotel Tulsa, LLC., dba Hilton Tulsa, Check No. 1001324427, dated May 19, 2010, in the amount of $269.04. No re-issue.

 

11.       Receive Depository Fund Accounts Summary for the month of May, 2010.  Requested by Forrest “Butch” Freeman, Oklahoma County Treasurer.  (Document Received)

 

12.       Receive Monthly Report of Officers for the month of May, 2010:  (Documents Received)

 

Board of County Commissioners

 

Comm/Culvert Pipe Sales Fund 8206               $503.90

Total                                                               $503.90

 

            County Clerk

 

General Fund                                        $  304,639.54

Clerk Lien Fee Fund                             $      7,468.38

UCC Central Filing Fund                      $    69,598.26

Records Preservation Fund                   $    63,155.00

OK Tax Comm. % of Doc Stamps       $  213,009.41

Mechanic Liens/Investments                  $         830.69

Refunds                                                $         936.50

Total                                                   $  659,637.78

 

Juvenile Bureau         $534,582.27

 

Court Clerk

Sheriff Fees                                          $147,828.42

Sheriff Incarceration Fees                     $    3,469.00

Law Library Fees                                 $  39,137.12

Revolving Fund Fees                            $  52,003.21

Drug Court User Fees                          $    6,685.39

 

Court Fund                                         Bank of Oklahoma       Revolving

Beginning Balance                                  $1,084,197.42            $1,019,352.54

Deposits & Canceled Vouchers            $1,225,557.32            $     61,564.12

Disbursements                                       $   726,068.73            $     31,728.05

Ending Balance                         $1,583,686.01            $1,049,188.61

 

13.       Receive the following litigation:

 

CJ-2010-4720 - Summons and Petition

10-10250 – Bankruptcy

TC-2010-015-Tort Claim

 

14.       Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

 

VICKIE WHITE                      09-833-2616; ECKROAT ADDITION; LOT 28 PLUS W10FT OF LOT 29; BLOCK 005

 

JANITA BLAIR                      07-233-4440; AUGUSTA HEIGHTS ADDITION; LOTS 42 & 43; BLOCK 003

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate

transactions.  Requested by Forrest “Butch” Freeman, County Treasurer. (Document Received)

 

End of Consent Docket

 

15.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW11024-1 – Highway Construction Services

CW11061 – Uniforms for Juvenile Bureau

CW11016 – Environmental Safety Shoes

CW11006 – Bottled Water

CW11015 – Engineering, Mapping, Blueprinting & Supplies

CW11094 – Drug Testing for Drug Court

 

District No. 1

 

16.       Discussion and possible action to approve renewal of Mutual Cooperation Agreement between Jones Public Schools and Oklahoma County, pursuant to Title 19 O.S. § 359; providing for construction of two (2) building pads, and parking lot on property within the exclusive control of ownership of the school.  This agreement renewal shall be effective July 1, 2010, and shall terminate on June 30, 2011.  Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received)

 

17.       Discussion and possible action to approve a Mutual Cooperation Agreement between Jones Public Schools and Oklahoma County, pursuant to Title 19 O.S. § 339 (16), and Title 19 O.S. § 359; providing for construction of two (2) building pads, and a parking lot on property within the exclusive control of ownership of the school.  Total Project Cost is not to exceed $45,954.02.  Jones Public School agrees to reimburse District No. 1, $25,000.00 for labor, equipment, and materials.  Oklahoma County District No. 1 will reimburse Highway Cash from District No. 1 General Fund appropriations in the amount not to exceed $24,954.02.  This agreement renewal shall be effective July 1, 2010, and shall terminate on June 30, 2011.  Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received)

 

District No. 2

 

18.       Discussion and possible action to approve Mutual Cooperation Agreement between the Western Heights Public Schools, Independent School District No. I-041, of Oklahoma County, and the Board of County Commissioners of Oklahoma County to assist the school district with parking areas, playgrounds, athletic fields, access roads, drainage areas, and other areas within the exclusive control of ownership of the school district that require reconstruction, improvement, repair or maintenance. This agreement shall commence on July 1, 2010, and continue through June 30, 2011. Requested by Brian Maughan, Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

19.       Discussion and possible action to approve a Mutual Cooperation Agreement between the Board of Oklahoma County Commissioners and Crooked Oak Public School District No 55-I053. The school district wishes to call upon District No. 2 from time to time to use the county’s equipment, labor, and supplies to assist the school district with parking areas, playgrounds, athletic fields, access roads, drainage areas, and other areas within the exclusive control or ownership of the school district that require reconstruction, improvement, repair and maintenance.  Agreement shall begin on July 1, 2010, and end on June 30, 2011. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

20.       Discussion and possible action to approve Mutual Cooperation Agreement between the Board of Oklahoma County Commissioners and The City of Del City.  The County may perform work and maintain certain roadways within the incorporated limits of the municipality.  The municipality’s governing body may submit written requests to the County for particularly described streets or portions of streets and roadway drainage, for which the municipality needs assistance in reconstruction, improvement, repair and maintenance.  Agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

District No. 3

 

21        Discussion and possible action to direct the District Attorney's office to take necessary action, including but not limited to initiating a lawsuit against First American Title & Trust.  First American Title & Trust issued a subdivision bond to ensure the improvements and utilities were completed for the subdivision named "Brookside Hills".  The developer for Brookside Hills failed to complete the subdivision according to the final plat. The Board of County Commissioners has made formal demand on the bond issued by First American Title & Trust for Brookside Hills.  First American Title & Trust has failed to perform its obligations to Oklahoma County as Surety on the bond.  Requested by Ray Vaughn, County Commissioner, District No. 3.

 

22.       Discussion and possible action to approve Resolution No. _________ to establish 9-1-1 service fee rate for the calendar year 2011 to be collected through traditional landline telephone bills, pursuant to the Nine-One-One Emergency Act, 63 O.S., 1987, Section 2811 et seq., as amended. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

23.       Discussion and possible action to approve The Central Oklahoma Workforce Investment Area 2010-2011 Consortium Operations Agreement.  This agreement includes the counties of Oklahoma, Logan, Cleveland and Canadian and is designed to establish a unified workforce development system throughout the Central Oklahoma Workforce Investment Area.  Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

24.       Discussion and possible action to approve Agreement with The City of Edmond for reconstruction of Coffee Creek Road between Sooner Road and Coltrane Road.  Upon completion of the work, Edmond will reimburse Oklahoma County the costs for all contractors and materials used in completing this project and the lump sum of $16,835.00 for clearing the right of way.  The not to exceed $354,000.00 is based on the current county “Highway Materials-Construction” contract, but the not to exceed cost will be adjusted to reflect costs for the contract during the period in which the work is completed.  Upon completion of the work, City of Edmond will reimburse Oklahoma County the costs for all contractors and/or material used in completing this project.  This agreement will remain in effect until the work is completed.  Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

25.       Discussion and possible action to approve Resolution No. _______ calling for an election to include certain territory in the Deer Creek Fire Protection District. This territory, located within Oklahoma County, is described as all of Section 5; Section 8; Section 9 NW/4, SW/4; Section 17 NE/4; NW/4; and section 4 NE/4, NW/4, SW/4; all in Township 14 North, Range 3 West of the Indian Meridian, Oklahoma County, Oklahoma.  Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John Jacobsen, Assistant Attorney.  (Document Received)

 

Assessor

 

26.       Discussion and possible action to approve renewal of Contract between Oklahoma County and Visual Lease Services, Inc., for Oil & Gas Appraisal Maintenance.  The County agrees to pay Visual Lease Services the total sum of $36,750.00 and shall be payable as follows: $18,375.00 to be paid September, 2010, and the balance of $18,375.00 to be paid March, 2011.  This agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requisition No. 11006377 has been issued to Visual Lease Services, Inc., in the amount of $36,750.00 from General Fund/Assessor Revaluation/Professional Services-Other (1001/1400/54455), contingent upon encumbrance of funds.  Requested by Leonard Sullivan, Oklahoma County Assessor, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

27.       Discussion and possible action to approve a Contract between Oklahoma County and Latitude Geographics Group, Ltd., to provide services for ongoing deployment of Internet Mapping System.  Oklahoma County will provide all hardware, software, and data required for the Internet Mapping Architecture. Oklahoma County will pay $1,000.00 per month for subscription costs, $95.00 per month for Geocortex Statistics Reports, and $95.00 per hour for data updates.  This agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requisition No. 11007593 in the amount of $17,000.00 has been issued to Latitude Geographics Group, Ltd. from General Fund/Assessor Revaluation/Professional Services Other (1001/1400/54455), contingent upon encumbrance of funds.  Requested by Leonard Sullivan, Oklahoma County Assessor, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

28.       Discussion and possible action to approve Renewal Contract between Colorado CustomWare, Inc. and Oklahoma County for Professional Services and Software License Agreement for CAMA System, and Fieldware.  This agreement shall begin on July 1, 2010, and end on June 30, 2011.  Contract not to exceed $160,280.70.  Requisition No. 11007010 has been issued to Colorado CustomWare, Inc., in the amount of $161,102.00 from General Fund/Assessor Revaluation/Professional Services-Other (1001/1400/54455), contingent upon encumbrance of funds.  Requested by Leonard Sullivan, Oklahoma County Assessor, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

29.       Discussion and possible action to approve Renewal Contract for storage space between Oklahoma County Assessor and GET Imaging, for lease of storage space located at one or more of GET Imaging’s storage facilities, including without limitation, the facilities currently located at 3905 NW 36th Street, Oklahoma City, Oklahoma, and 3909 NW 36th Street, Oklahoma City, Oklahoma.  This agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requisition No. 11007005 has been issued to GET Imaging, Inc. in the amount of $6,000.00 from General Fund/Assessor Regular/Services Other (1001/1300/54456), contingent upon encumbrance of funds.  Requested by Leonard Sullivan, Oklahoma County Assessor, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

County Clerk

 

30.       Discussion and possible action for approval of the HIPAA Exemption Election Document for the Fiscal Year 2010-2011.  This election exempts Oklahoma County as a non-federal governmental agency from certain requirements under the Health Insurance Portability and Accountability Act of 1996.  This item was approved at the June 10, 2010 Budget Board Meeting of Oklahoma County.  Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

31.       Discussion and possible action to approve Standard Maintenance Contract between the Oklahoma County Clerk, and Business Imaging Systems, Inc., on two Canon DR 9080C scanners at $850.00 each per year. This agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requisition No. 11007542 has been issued to Business Imaging Systems Inc., in the amount of $1,700.00 from County Clerk Lien Fee Fund/County Clerk/ Equipment-Vendors Maintenance (1150/1700/54157), contingent upon encumbrance of funds.  Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

32.       Discussion and possible action to receive the Audited Financial Statements as of June 30, 2008, for the Oklahoma County Home Finance Authority performed by Cole & Reed, P.C., Certified Public Accountants.  Requested by Carolynn Caudill, Oklahoma County Clerk.  (Document Received)

 

33.       Discussion and possible action to approve the SmartDog DBA on Demand Remote Services Addendum to their Master Service Agreement dated May 22, 2009.  This is strictly a computer service agreement not involving the transfer to or use by the County of equipment, material, or supplies.  This agreement shall begin on July 1, 2010, and end on June 30, 2011.  The monthly fee for DBA Services is $5,475.00, annual total not to exceed $65,700.00.  Requisition No. 11007578 has been issued to SmartDog Services, LLC in the amount of $65,700.00 from General Fund/County Clerk/ Professional Services Other (1001/1700/54455), contingent upon encumbrance of funds.  Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

34.       Discussion and possible action to approve Agreement with Oklahoma City Abstract & Title Company for CD’s and/or FTP of ROD/UCC images.  Oklahoma City Abstract & Title Company agrees to pay the charge of $13.00, plus shipping charges (if any), for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

 

35.       Discussion and possible action to approve Agreement with American Eagle Title Insurance for CD’s and/or FTP of ROD/UCC images.  American Eagle Title Insurance agrees to pay the charge of $13.00, plus shipping charges (if any), for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

 

36.       Discussion and possible action to approve Agreement with Stewart Abstract & Title of Oklahoma, for CD’s and/or FTP of ROD/UCC images.  Stewart Abstract & Title of Oklahoma agrees to pay the charge of $13.00, plus shipping charges (if any), for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

 

37.       Discussion and possible action to approve Agreement with First American Title & Trust Company for CD’s and/or FTP of ROD/UCC images.  First American Title & Trust Company agrees to pay the charge of $13.00, plus shipping charges (if any), for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

 

38.       Discussion and possible action to approve Agreement with Capitol Abstract & Title Company for CD’s and/or FTP of ROD/UCC images. Capitol Abstract & Title Company agrees to pay the charge of $13.00, plus shipping charges (if any), for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

 

District Attorney

 

39.       Discussion and possible action for approval of Resolution No. __________ Civil Litigation Contract between the Board of County Commissioners and the District Attorney, District No. 7, during contract term July 1, 2010, through June 30, 2011.  Requisition No. 11007670 has been issued to District Attorneys Council in the amount of $607,374.00, from General/General Government/Professional Services-Legal (1001/1100/54451) contingent upon encumbrance of funds.  Requested by David Prater, District Attorney.  (Document Received)

 

Engineering

 

40.       Discussion and possible action for approval of Amendment No. 2, Modification of the Engineering Agreement with Triad Design Group for Oklahoma County Project E-97-F, Eastern Oklahoma County Gate to include the following:

 

Increase Task 1 Surveying                                $   5,000.00

Increase Task 2 Final Plans                               $ 45,000.00

Increase Utility Relocation Coordination            $ 10,000.00

Decrease Construction Observation                  $123,808.81

Net Decrease to Contract Amount                    $  63,808.81

 

Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney.

 

Environmental Health and Safety

 

41.       Discussion and possible action to accept a report from the PEOSH visit to County Commissioner District No. 3 on April 27, 2010, and a statement of the correction made in the one deficiency found during the inspection. Authorize the Chairman to sign the certification stating the correction has been made and return the documents to the Oklahoma Department of Labor.  Requested by Dan Mathews, Director of Human Resources/Environmental Health and Safety.  (Document Received)

 

42.       Discussion and possible action to approve a contract with McBride Clinic for employee drug and breath alcohol testing for an amount not to exceed $15,000.00. The contract is from July 1, 2010, to June 30, 2011, with four, one year options to renew under current terms. Requisition Number 11007730 has been issued to McBride Clinic, in the amount of $15,000.00 from General Fund/General Government/Services Other (1001/1100/54456), contingent upon encumbrance of funds.  Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

43.       Discussion and possible action to approve Service Agent for Administration of Workers’ Compensation Self-Insurance Program Agreement between Consolidated Benefits Resources, LLC, and Oklahoma County for the administration and investigation of workers’ compensation claims.  The County shall pay Consolidated Benefits Resources an annual service fee not to exceed $45,000.00.  This agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requisition No. 11007671 has been issued to Consolidated Benefits Resources, LLC, in the amount of $45,000.00 from Workers Comp/Workers Comp Adm Exp (4020/0001/54502), contingent upon encumbrance of funds.  Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

44.       Discussion and possible action for approval of Renewal Agreement between Walker, Ferguson and Ferguson and Oklahoma County to provide legal services for defense of workers’ compensation claims, not to exceed $30,000.00, to be paid from the Workers’ Compensation General Fund, contingent upon encumbrance of funds.  This agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Juvenile Justice

 

45.       Discussion and possible action to approve Memorandum of Understanding between the Oklahoma County Juvenile Bureau and CASA of Oklahoma County.  The Juvenile Bureau shall provide adequate office space which consist of 3,328 sq ft of space @ $9.70 per sq ft ($32,281.60/market value), telecommunications, network access and technical support for such.  This agreement shall commence July 1, 2010, and shall terminate June 30, 2011.  Requested by Lawrence E. Hicks, Director, Juvenile Bureau and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

46.       Discussion and possible action to approve Contract Agreement between the Oklahoma County Board of County Commissioners on behalf of the Oklahoma County Juvenile Bureau and Herman Jones, Ph.D. who shall provide psychological evaluations on clients coming to the attention of the County.  This contract agreement shall be effective July 1, 2010, through June 30, 2011.  Requisition No. 11007362 in the amount of $13,000.00 has been issued to Herman E. Jones, Ph.D., from General Fund/Juvenile Justice Bureau/Professional Services-Medical (1001/5200/54453), contingent upon encumbrance of funds.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

47.       Discussion and possible action to approve Contract Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau, and the Board of Regents of the University of Oklahoma, on behalf of the Department of Pediatrics, Center of Child Abuse and Neglect, who shall provide psychological treatment and consultation of adolescent sex offenders coming to the attention of the County.  Agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requisition No. 11007363 in the amount of $30,000.00 has been issued to Center on Child Abuse/Neglect from Juvenile Probation Fee Fund/Juvenile Justice Bureau/Professional Services-Medical (1231/5200/54453), contingent upon encumbrance of funds.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

48.       Discussion and possible action to approve Contract Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau and Stephen L. Sullins, who shall provide legal services as the Court Referee for the county.  Agreement shall begin on July 1, 2010, and end on June 30, 2011. Requisition No. 11007524 in the amount of $15,000.00 has been issued to Stephen L. Sullins from General Fund/Juvenile Justice Bureau/Professional Services Legal (1001/5200/54451), contingent upon encumbrance of funds.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

49.       Discussion and possible action to approve Contract Agreement between the Oklahoma County Board of County Commissioners on behalf of the Oklahoma County Juvenile Bureau and G. Richard Kishur, Ph.D., who shall provide psychological evaluations on clients coming to the attention of the County.  This contract agreement shall be effective July 1, 2010, through June 30, 2011.  Requisition No. 11007364 in the amount of $10,000.00 has been issued to Richard Kishur DBA Kishur & Associates from Juvenile Grant Fund/Title IV-E/Professional Services-Medical (1233/5216/54453), contingent upon encumbrance of funds.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

50        Discussion and possible action to approve Contract Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau and the Oklahoma Department of Human Services.  The Oklahoma County Juvenile Bureau Drug and Alcohol Department (LINK) shall perform drug testing services using a five panel Drug Testing I-Cup as ordered by the Courts.  Oklahoma Department of Human Services will reimburse Oklahoma County Juvenile Bureau up to 100 Five-Panel Drug Test “I-Cup” per month at a rate of $5.00 per test.  Should a test need to be confirmed (challenged), which requires the use of the analyzer, the charge will be $7.00 per test.  This contract agreement shall be effective July 1, 2010, through June 30, 2011.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

51        Discussion and possible action to approve Rental Contract between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau and Francotyp Postalia who shall provide for the rental of the following: 1 Conquest T-1000 Stand Alone Postage Meter- S/N 261779, 1 Letter Sealer/Stacker- S/N 261779, and 1 FP 5LI Electronic 5 lb Scale- S/N 7220647. The contract shall become effective July 1, 2010, through June 30, 2011.  Requisition No. 11007365 has been issued to Francotyp-Postalia Inc., in the amount of $359.40, from General Fund, Juvenile Work Restitution Fund, Office Equipment Lease (1001/5200/55380), contingent upon the encumbrance of funds. Requested by Lawrence E Hicks, Director of Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

52        Discussion and possible action to approve Contract Renewal and Modification Regional Secure Detention Contract between the Board of Oklahoma County Commissioners on behalf of the Oklahoma County Juvenile Bureau Detention Center and the Office of Juvenile Affairs.  Oklahoma County Juvenile Detention Center shall provide 79 beds for OJA clients at a rate of $90.52 per bed per day less the budget reduction as outlined on Schedule A.  This contract renewal shall become effective July 1, 2010 through June 30, 2011.  Requested by Lawrence E. Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

53        Discussion and possible action to approve a Contract Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau and Ernest V. Turner, DDS, who shall serve as the Dentist for Juveniles detained in the Oklahoma County Juvenile Detention Center.  The County agrees to pay Fifteen Dollars ($15.00) per child/youth treated per visit (s) plus the fee listed on the attached fee schedule for the specific service(s) or procedure(s) performed on each child/youth treated.  The amount that can be paid pursuant to this agreement cannot exceed Two Thousand Dollars ($2,000.00) during the contract period. The contract shall become effective July 1, 2010, through June 30, 2011.  Requisition No. 11007687 has been issued to Ernest Turner Family Dentistry in the amount of $2,000.00 from General/Juvenile Justice Bureau/Professional Services-Medical (1001/5200/54453), contingent upon encumbrance of funds.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

MIS

 

54.       Discussion and possible action to approve EJustice Solutions (formerly CrimeCog) contract.  This contract provides maintenance and support of the E-Justice application. Requisition No. 11007694 will be issued to CrimeCog in the amount of $138,508.07, from 1001/2700/54455 (General/MIS/Professional Services Other) contingent upon encumbrance of funds.  Requested by Mike Harman, Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

OSU Extension

 

55.       Discussion and possible action for approval of Renewal Contract between the United States Department of Agriculture and Oklahoma County, on behalf of the Oklahoma State University Cooperative Extension Services to conduct extension work.  This contract will begin July 1, 2010, and end June 30, 2011.  Oklahoma County Extension Budget: Total Budget FY 2010-2011:  $505,918.00, contingent upon encumbrance of funds and becoming effective on July 1, 2010. Requested by LaDonna Dunlop, Director, OSU Extension Center, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Purchasing

 

56.       Discussion and possible action to approve Renewal Contract for lease agreement with BMI Systems Corporation, for a Canon ImageRunner 3235 copier in the Purchasing Department to cover contract performance period July 1, 2010 thru June 30, 2011.  Requisition No. 11006098 has been issued to BMI Systems Corporation in the amount of $3,200.00 (Three thousand two hundred dollars), General/Purchasing Agent/Printing Equipment, (1001/2400/55350), contingent upon encumbrance of funds.  This is the second year of a three year agreement.  One (1) one year option to renew remains.  The original copier contract CW07083 was awarded on July 11, 2007. Requested by Jane Gaston, Purchasing Director, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received).

 

Sheriff

 

57.       Discussion and possible action to approve Jail Services Agreement between the Town of Forest Park and Oklahoma County, for the boarding of municipal prisoners.  The Town of Forest Park agrees to pay the County a rate of $45.96 per prisoner per day.  This agreement shall commence on July 1, 2010, and shall terminate on June 30, 2011.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

58.       Discussion and possible action to approve Jail Services Agreement between The City of Harrah and Oklahoma County, for the boarding of municipal prisoners.  The City of Harrah agrees to pay the County a rate of $45.96 per prisoner per day.  This agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requested by John Whetsel, County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

59.       Discussion and possible action to approve Jail Services Agreement between the City of Choctaw and Oklahoma County, for the boarding of municipal prisoners.  The City of Choctaw agrees to pay the County a rate of $45.96 per prisoner per day.  This agreement shall commence July 1, 2010, and shall terminate June 30, 2011.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

60.       Discussion and possible action to approve Jail Services Agreement between the City of Spencer and Oklahoma County, for the boarding of municipal prisoners.  The City of Spencer agrees to pay the County a rate of $45.96 per prisoner per day.  This agreement shall begin on July 1, 2010, and end on June 30, 2011.  Requested by John Whetsel, County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

61.       Discussion and possible action to approve Jail Services Agreement between the City of Bethany and Oklahoma County for the boarding of municipal prisoners.  The City of Bethany agrees to pay the County a rate of $45.96 per prisoner per day.  This agreement shall commence July 1, 2010, and shall terminate June 30, 2011.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

62.       Discussion and possible action to approve Renewal Contract between Oklahoma County and Software House International.  Annual maintenance agreement for Adobe Connect for fiscal year 2010-2011.  Agreement shall begin on July 1, 2010, and terminate on June 30, 2011.  Requisition No. 11007528 has been issued to Software House International Inc., in the amount of $3,654.13 from Sheriff Service Fee/Sheriff/DP Equipment-Vendors Maint (1160/5100/54158), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

63.       Discussion and possible action to approve Renewal Contract between Oklahoma County and Software House International, Inc.  Annual Maintenance agreement for NetMotion for fiscal year 2010-2011.  Agreement shall begin on July 1, 2010, and terminate on June 30, 2011.  Requisition No. 11007529 has been issued to Software House International, Inc., in the amount of $7,135.00 from Sheriff Service Fee/Sheriff/DP Equipment-Vendors Maint. (1160/5100/54158), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

64.       Discussion and possible action for approval of Renewal Contract between Oklahoma County and Morpho Trak, Inc., for annual maintenance of ILS2 Livescan Fingerprint System. Agreement shall begin on July 1, 2010, and terminate on June 30, 2011.  Requisition No. 11007527 has been issued to Morpho Trak Inc., in the amount of $10,987.62 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Equipment-Other (1161/5110/54109), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

65.       Discussion and possible action for approval of Contract between Oklahoma County and Lockwood Technology Corporation for subscription for software and hardware maintenance and support for the Lockwood Physical Inventory and Asset Tagging System.  Agreement shall begin on July 1, 2010, and terminate on June 30, 2011.  Requisition No. 11007456 has been issued to Lockwood Technology Corporation in the amount of $4,000.00 from Sheriff Service Fee / Sheriff /Subscriptions (1160/5100/54030), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

66.       Discussion and possible action to approve Renewal Contract between the Sheriff’s Office and L-3 Communications extended maintenance agreement for Mobile Vision In-Car Video Systems and Backend Solution.  Agreement shall begin July 1, 2010, and end June 30, 2011.  Requisition No. 11007455 to L-3 Communications Mobile-Vision Inc., in the amount of $16,607.76 from Sheriff Service Fee/Sheriff/Equipment-Vendors (1160/5100/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

67.       Discussion and possible action for approval of Contract between Oklahoma County and Infrastruct Security for Subscription for AMAG Site Support.  Agreement shall begin on July 1, 2010, and terminate on June 30, 2011.  Requisition No. 11007452 has been issued to Infrastruct Security Inc., FKA Dowley Systems, in the amount of $686.25 from Sheriff Service Fee / Court Security/Subscriptions (1160/5160/54030), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

68.       Discussion and possible action to approve Renewal Contract between the Sheriff’s Office and Department of Public Safety for CAD Interface for MobileCop Services.  Agreement shall begin July 1, 2010, and end June 30, 2011.  Requisition No. 11007446 has been issued to Department of Public Safety in the amount of $300.00 from Sheriff Service Fee/Sheriff/Telecommunications Services. (1160/5100/54021), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

69.       Discussion and possible action to approve Renewal Contract between the Sheriff’s Office and Datamaxx for annual maintenance agreement on OLETS software, maintenance, and upgrades.  Agreement shall begin July 1, 2010, and end June 30, 2011.  Requisition No. 11007654 has been issue to Datamaxx Applied Tech Inc. in the amount of $1,368.00 from Sheriff Service Fee/Sheriff/Telecommunications Services. (1160/5100/54021), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

70.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

71.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

72.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

73.       Commissioners Comments/General Remarks:

 

74.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

75.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW11031 – Landscaping Services & Supplies

 

76.       Executive Session for the purpose of discussing the following:

 

            a. Pursuant to Title 25 O.S. § 307(B) (4) for confidential communications with Board’s Attorney to discuss Tommy Lee Davis, vs. Board of County Commissioners of the County of Oklahoma, et al. Case No. CIV-08-875 regarding discussion of settlement.

 

77.       Action regarding confidential communications with Board’s Attorney to discuss Tommy Lee Davis, vs. Board of County Commissioners of the County of Oklahoma, et al. Case No. CIV-08-875 regarding discussion of settlement.

 

78.       Adjourn at __________ until 9:00 a.m., Wednesday, June 23, 2010.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                     ­­­­­­­­­­ ­ 

County Clerk Deputy and Director of Clerks of the Board