OKLAHOMA COUNTY PUBLIC BUILDINGS AUTHORITY

AMENDED

Regular Meeting Agenda

 

9:15 a.m.

July 22, 2009

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, July 17, 2009.

 

3.                  Approve the minutes of the meeting of Wednesday, July 15, 2009.

 

4.         Discussion and possible action on Resolution PBA 2-10: Cash fund appropriation for PBA- Metro Parking Garage 3300 in the amount of $50,000.00.  To appropriate receipts for June 1, through June 30, 2009.  (Document Received)

 

Discussion and possible action on Resolution PBA 3-10: Cash fund appropriations for PBA-Investor’s Capital Building 3400 in the amount of $84,673.92.  To appropriate receipts for June 1, through June 30, 2009.  (Document Received)

 

Discussion and possible action on Resolution PBA 4-10: Cash fund appropriations for PBA-Debt Service 3600 in the amount of $140,000.00.  To appropriate receipts for June 1 through June 30, 2009.

 

5.         Discussion and possible action for approval of the following Metro Parking Contract with the Oklahoma County Public Buildings Authority.  Requested by Lynn Lerret, Director, Metro Parking.  (Document Received)

 

Contract No. 00464:  One (1) space at $90.00 per month for Rishcard & Phipps.

 

6.         Receive Report of Fees for the month of May 2009:  (Document Received)

 

                        PBA

                        Investors Capital Building          $  26,314.04

                        Lincoln Building                        $  65,580.00

                        Total Receipts                        $  91,894.04

 

7.         Discussion and possible action for approval of Lease Agreements between the Oklahoma Public Buildings Authority and the following for lease of space in the Investor’s Capital Building, 217 North Harvey Avenue, Oklahoma City, Oklahoma.  Requested by Mark Stephens, Director of Operations, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Documents Received)

 

Jeff Hatfield, Attorney at Law for the lease of approximately 561 sq. ft. on Floor 2, Suite 210, for the sum of $467.50 per month, commencing July 1, 2009, and ending June 30, 2010.

 

Oklahoma State Auditors for the lease of approximately 1546 sq. ft. on Floor 2, Suite 209, for the sum of $1,288.33 per month, commencing July 1, 2009, and ending June 30, 2010.

 

Gisele Perryman, Attorney at Law for the lease of approximately 128 sq. ft. on Floor 4, Suite 412, for the sum of $106.67 per month, commencing July 1, 2009, and ending June 30, 2010.

 

Jeff Jones, Attorney at Law for the lease of approximately 589 sq. ft. on Floor 1, Suite 108, for the sum of $490.83 per month, commencing July 1, 2009, and ending June 30, 2010.

 

8.         Discussion and possible action for approval of payment for Property Insurance for the Election Board in the amount of $6,594.00 for the period of July 1, 2009, through June 30, 2010.  Insurance is provided through The Beckman Company with the insurance carrier being Travelers Insurance Company. .  Requisition No. 11000462 in the amount of $6,594.00 has been issued to The Beckman Company from Public Building Authority Trust/Lincoln Building/Premiums-Property Ins (7030/2803/54019), contingent upon encumbrance of funds.  Requested by Dan Matthews, Director, Human Resources & Environment Health and Safety.  (Document Received)

 

9.         Discussion and possible action for approval of payment for Property Insurance for the Investor’s Capital Building in the amount of $5,851.00 for the period of July 1, 2009, through June 30, 2010.  Insurance is provided through The Beckman Company with the insurance carrier being Travelers Insurance Company.  Requisition No. 11000464 in the amount of $5,851.00 has been issued to The Beckman Company from Public Building Authority Trust/Investor’s Capital Building/Premiums-Property Ins (7030/3400/54019), contingent upon encumbrance of funds.  Requested by Dan Matthews, Director, Human Resources/Environment Health and Safety.  (Document Received)

 

10.       Discussion and possible action for approval of payment for Property Insurance for Metro Parking Garages in the amount of $19,891.00 for the period of July 1, 2009, through June 30, 2010.  Insurance is provided through The Beckman Company with the insurance carrier being Travelers Insurance Company.  Requisition No. 11000506 in the amount of $19,891.00 has been issued to The Beckman Company from Public Building Authority Trust/Metro Parking Garage/Premiums-Property Ins (7030/3300/54019), contingent upon encumbrance of funds.  Requested by Dan Matthews, Director, Human Resources/Environment Health and Safety.  (Document Received)

 

11.       Discussion and possible action for approval of the following Change Order No. 1 to Oklahoma County 2-2009-C, replacement of the sidewalk around the Annex Building and the Investors Capital Building.

 

Original Contract                                                                                              $36,200.00

Previous Change Order                                                                                                0.00

Amount this Change Order                                                                                   $3,850.00

Total Change Orders to date                                                                                         0.00

% Change Orders                                                                                                     10.6%

 

Requisition Number 11000712 has been issued to Fixit Industrial Service from 7030/3400/55010. in the amount of $3,850.00 from Public Building Authority Trust/Investor’s Capital Building/Building Renovations contingent upon encumbrance of funds.  This item is requested by Mark Stephens, Property Manager and has been approved as to form and legality by John Jacobson, Assistant District Attorney.

 

12.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

13.       Citizen participation:  Any citizen wishing to address the Public Buildings Authority may do so at this time.

 

14.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

15.       Adjourn at __________ until 9:15 a.m., Wednesday, July 29, 2009.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Oklahoma County Public Buildings Authority

 

SIGNATURE:  Carolynn Caudill, by:                                                                                     ­­­­­­­­­­        ­ 

County Clerk Deputy and Director of Clerks of the Board