REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday,
October 15, 2009
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, October 14, 2009.
3. Discussion and possible action to approve the minutes of the regular meeting dated September 17, 2009 and the special meeting dated Thursday, September 25, 2009.
The following
items, No. 4 through 34 are Consent Items and are routine in nature:
CASH FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 7-10: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $120,000.00 $150,000.00 $113,038.50 $383,038.50
1110-52000 Benefits $40,000.00 $50,000.00 $45,135.39 $135,135.39
1110-53000 Travel $0.00 $0.00 $0.00 $0.00
1110-54000 Operation $144,544.44 $172,144.25 $212,842.63 $529,531.32
1110-55000 Capital $28,000.00 $0.00 $0.00 $28,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $19,586.54 $0.00 $19,586.54
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $332,544.44 $391,730.79 $371,016.52 $1,095,291.75
To appropriate miscellaneous and Tax Commission receipts for the month of September
2009 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $656.23 Special Fuel Tax $21.36
Reimb Gas & Fuel D-2 $0.00 Veh Coll for Rds /w CRIRF$400,324.41
Reimb Gas & Fuel D-3 $935.48
Reimb Parts & Serv Repair D-1 $0.00 Interest $3,173.20
Reimb Parts & Serv Repair D-2 $0.00 Sub Total $981,994.52
Reimb Parts & Serv Repair D-3 $50.53
Refund Overpmt to Vendors D-1 $156.00
Reimb from General Fund D-1 $1,800.00
Circuite Engingeering Dist. D-3 $19,047.00
City of OKC CRS2 - D-2 $11,465.16
City
of
Dept. of Interior BIA – D-2 $50,299.62
City of Piedmont CRS2 – D-2 $67.55
ACOG D-3 $23,652.00
Miscellaneous Receipts Total $113,297.23 Total Receipts $1,095,291.75
5. Discussion and possible action on Resolution TMF 6-10: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2010-51000 Salary $4,161.88
1140-1500-2010-52000 Benefits $1,262.95
1140-1500-2010-53000 Travel $313.69
1140-1500-2010-54000 Operation $2,533.61
1140-1500-2010-55000 Capital $5,187.87
Total $13,460.00
To appropriate receipts for the month of September 2009. (Document Received)
6. Discussion and possible action on Resolution CCLF 7-10: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2010-54000 Operation $7,947.62
To appropriate receipts for the month of September 2009. (Document Received)
7. Discussion and possible action on Resolution UCC 6-10: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2010-52000 Benefits $1,000.00
1151-1700-2010-54000 Operation $30,000.00
1151-1700-2010-55000 Capital $44,490.81
Total $75,490.81
To appropriate receipts for the month of September 2009. (Document Received)
8. Discussion and possible action on Resolution CCRP 7-10: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2010-51000 Salary $15,000.00
1152-1700-2010-52000 Benefits $5,500.00
1152-1700-2010-55000 Capital $49,257.97
Total $69,757.97
To appropriate receipts for the
month of September 2009. (Document Received)
9. Discussion and possible action on Resolution SF 6-10: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2010-51000 Salary $100,000.00
1160-5100-2010-52000 Benefits $20,000.00
1160-5100-2010-53000 Travel $40,000.00
1160-5105-2010-54000 Operation $61,160.58
1160-5160-2010-54000 Operation $14,141.99
Total $235,302.57
To appropriate interest and miscellaneous receipts for the month of September 2009.
(Document Received)
10. Discussion and possible action on Resolution SSR 7-10: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5110-2010-51000 Salary $450,000.00
1161-5110-2010-52000 Benefits $10,000.00
1161-5110-2010-53000 Travel $8,580.63
1161-5111-2010-54000 Operation $133,283.02
1161-5127-2010-55000 Capital $9,853.93
1161-5146-2010-54000 Operation $120,000.00
1161-5173-2010-51000 Salary $35,000.00
1161-5173-2010-52000 Benefits $18,000.00
1161-5173-2010-53000 Travel $3,200.00
1161-5173-2010-54000 Operation $2.400.00
1161-5174-2010-51000 Salary $91,040.00
1161-5174-2010-52000 Benefits $6,960.00
1161-5174-2010-53000 Travel $2,000.00
Total $890,317.58
To appropriate interest and miscellaneous receipts for the month of September 2009.
(Document Received)
11. Discussion and possible action on Resolution AFR 5-10: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2010-55000 Capital $3,067.75
To appropriate receipts for the month of September 2009. (Document Received)
12. Discussion and possible action on Resolution JPF 6-10: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2010-54000 Operation $3,985.50
To appropriate receipts for the month of September 2009. (Document Received)
13. Discussion and possible action on Resolution JWRF 6-10: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2010-52000 Benefits $3,392.00
To appropriate receipts for the month of September 2009. (Document Received)
14. Discussion and possible action on Resolution JGF 6-10: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5216-2010-51000 Salary $35,000.00
1233-5216-2010-52000 Benefits $25,000.00
1233-5216-2010-53000 Travel $10,000.00
1233-5216-2010-54000 Operation $25,706.00
1233-5217-2010-54000 Operation $25.00
Total $95,731.00
To appropriate grant receipts for the month of September 2009. (Document Received)
15. Discussion and possible action on Resolution PC 6-10: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2010-51000 Salary $10,000.00
1240-3000-2010-52000 Benefits $3,685.95
Total $13,685.95
To appropriate fee receipts for the month of September 2009. (Document Received)
16. Discussion and possible action on Resolution CSF 7-10: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2010-51000 Salary $9,381.00
To appropriate fee receipts for the month of September 2009. (Document Received)
17. Discussion and possible action on Resolution SENT 6-10: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2010-51000 Salary $54,524.73
1270-3110-2010-52000 Benefits $21,452.35
1270-3110-2010-53000 Travel $2,681.54
1270-3110-2010-54000 Operation $8,044.63
1270-3110-2010-55000 Capital $2,681.54
Total $89,384.79
To appropriate fee receipts for the month of September 2009. (Document Received)
18. Discussion and possible action on Resolution DCF 6-10: Cash fund appropriation for
Drug Court Fund 1280 and appropriate cash fund as follows:
1280-3150-2010-51000 Salary $69,375.00
1280-3150-2010-52000 Benefits $22,000.00
Total $91,375.00
To appropriate fee receipts for the month of September 2009. (Document Received)
19. Discussion and possible action on Resolution CIR 6-10: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2010-55000 Capital $46.81
To appropriate interest receipts for the month of September 2009. (Document Received)
20. Discussion and possible action on Resolution CIT 5-10: Cash fund appropriation for
Capital Improvement- Tinker Fund 2030 as follows:
2030-1200-2010-55000 Capital $.78
To appropriate interest receipts for the month of September 2009. (Document Received)
21. Discussion and possible action on Resolution TCF 5-10: Cash fund appropriation for
Tinker Clearing 2002 – Fund 2031 as follows:
2031-1202-2010-55000 Capital $585.95
To appropriate interest receipts for the month of September 2009. (Document Received)
22. Discussion and possible action on Resolution CB 7-10: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2010-54000 Operation $.98
2032-1203-2010-55000 Capital $77.75
2032-1204-2010-55000 Capital $241.93
2032-1205-2010-55000 Capital $483.11
2032-1206-2010-55000 Capital $1,577.96
2032-1207-2010-54000 Operation $18,818.96
Total $21,200.69
To appropriate interest and sale of material receipts for the month of September 2009. (Document Received)
23. Discussion and possible action on Resolution SOPP 5-10: Cash fund appropriation for
Sale of Property Proceeds 2050 as follows:
2050-1200-2010-55000 Capital $.60
To appropriate interest receipts for the month of September 2009. (Document Received)
24. Discussion and possible action on Resolution EB 9-10: Cash fund appropriation for
Employee Benefits 4010 as follows:
4010-0001-2010-54000 Operation $193,994.59
To appropriate balance of receipts for the month of September 2009. (Document
Received)
25. Discussion and possible action on Resolution EB 10-10: Cash fund appropriation for
Employee Benefits 4010-0001-2010-54000 in the amount of $950,000.00. To appropriate
miscellaneous receipts for the month of October contingent upon funds to be posted on
October 31, 2009.
26. Discussion and possible action on Resolution WC 6-10: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2010-54000 Operation $713.49
To appropriate receipts for the month of September 2009. (Document Received)
27. Discussion and possible action on Resolution LL 5-10: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2010-51000 Salary $6,000.00
6010-0001-2010-52000 Benefits $2,000.00
6010-0001-2010-54000 Operation $34,309.15
Total $42,309.15
To appropriate receipts for the month of September 2009. (Document Received)
GENERAL
FUND TRANSFERS
28. Discussion and possible action on Resolution GF 8-10: Transfer of appropriations for General Fund in the amount of $2,700.00 as follows:
From 1001-1800-2010-51000 Salary $2,700.00
To 1001-1800-2010-55000 Capital $2,700.00
Transfer is necessary to encumber a new copier lease and maintain the unencumbered
10% balance in the Capital account until the old lease can be final paid and
cancelled.(Document Received)
SPECIAL
REVENUE TRANSFERS
29. Discussion and possible action on Resolution SF 17-09: Transfer of appropriations for Sheriff Service Fee Fund 1160 in the amount of $1,096.20 as follows:
From 1160-5105-2009-55000 Capital $1,096.20
To 1160-5105-2009-54000 Operation $1,096.20
Transfer is necessary to correct Oracle error. (Document Received)
30. Discussion and possible action on Resolution CCLF 8-10: Transfer of appropriations for County Clerk Lien Fee Fund 1150 in the amount of $35,700.00 as follows:
From 1150-1700-2010-51000 Salary $19,400.00
From 1150-1700-2010-52000 Benefits $3,700.00
From 1150-1700-2010-53000 Travel $12,600.00
Total $35,700.00
To 1150-1700-2010-55000 Capital $35,700.00
Transfer is necessary to cover renovation expenses. (Document Received)
31. Discussion and possible action on Resolution UCC 7-10: Transfer of appropriations for County Clerk UCC Fund 1151 in the amount of $9,000.00 as follows:
From 1151-1700-2010-53000 Travel $9,000.00
To 1151-1700-2010-54000 Operation $9,000.00
Transfer is necessary to cover renovation expenses. (Document Received)
32. Discussion and possible action on Resolution CCRP 8-10: Transfer of appropriations for County Clerk Records Preservation Fund 1152 in the amount of $50,185.52 as follows:
From 1152-1700-2010-53000 Travel $50,185.52
To 1152-1700-2010-55000 Capital $50,185.52
Transfer is necessary to cover renovation expenses. (Document Received)
33. Discussion and possible action on Resolution CSF 8-10: Transfer of appropriations for Community Service Fee Fund 1260 in the amount of $23,987.00 as follows:
From 1260-3100-2010-54000 Operation $10,000.00
From 1260-3105-2010-53000 Travel $4,987.00
From 1260-3105-2010-55000 Capital $9,000.00
Total $23,987.00
To 1260-3100-2010-51000 Salary $10,000.00
To 1260-3105-2010-51000 Salary $4,987.00
To 1260-3105-2010-54000 Operation $9,000.00
Total $23,987.00
Transfer is necessary to cover part of the salaries for the year and operations for a period
of time. (Document Received)
CARRY-OVER APPROPRIATIONS FOR SPECIAL REVENUE FUNDS
34. Discussion and possible action on Resolution CID 1-10: Carry-over appropriations from Capital Improvement District Cost Center 2020 in the amount of $473,101.01. To carry forward appropriations from fiscal year 2008-09 to the current fiscal year 2009-10. (Document Received)
End of Consent Docket
35.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert,
36. Discussion and possible action regarding request for new cost centers in the Sheriff’s Special Revenue Fund 1161 in order to track revenues and expenditures generated from 3 new grants as follows:
Grant Award
No. PT-10-03-30-07. CFDA No. 20.600. 100% Federal Funded; Amount of Award
$67,000.00; Project Name-OHSO Traffic Safety 2010-Crashes Court/Rollover
Simulator.
Grant Award
No. K8-10-03-05-03. CFDA No. 20.600. 100% Federal Funded; Amount of Award
$100,000.00; Project Name-OHSO Traffic Safety 2010-Alcohol Enforcement Federal
Grant.
37. Discussion and possible action regarding recommendations from the Budget Evaluation Team regarding supplemental insurance options for County employees. This item requested by Ray Vaughn, Chairman of the Budget Board.
38.
Discussion and possible action regarding the official
job and duties of the
39. Executive Session for the purpose of discussing the following:
A Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Karen Prince, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
40. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Karen Prince.
41.
Board
Comments/ Comments from the Elected Officials.
42. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
43. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
44. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY