BOARD OF COUNTY COMMISSIONERS

Amended

Regular Meeting Agenda

 

9:00 a.m.

August 31, 2011

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, August 26, 2011.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Wednesday, August 24, 2011, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 14, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $22,224.70 for period ending August 23, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 535177 through 535694 for Oklahoma County in the amount of $197,853.65 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received).

 

7.         Receive the following litigation:

 

TC-2011-021: Tort Claim

CJ-2011-5505: Answer to Foreclosure

CJ-2011-5955: Judgment

 

8.         Discussion and possible action for approval of Amendment to Tin Horn Installation.   A larger tin horn was needed and installed.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County Engineer.

 

Tin Horn request 1-2011-023-Amendment replacing 1-2011-023

 

9.         Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County Engineer.

 

2-2011-03                                $ 363.60

 

10.       Receive cancelled check as follows:  (Document Received)

 

Cancelled Check: Custom Identification Products Inc., Check No. 1001332695, dated January 3, 2011, in the amount of $8.56.  Vendor never received check.  Check will be re-issued on August 31, 2011.

 

11.       Discussion and Possible action to approve Resolution No.__________ disposing of equipment from the inventory of the Oklahoma County Treasurer.  This item is broken or obsolete, and is too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

 

One (1) Gateway 700C Computer w/ 15  Monitor, c/n C236-01677, s/n 0025988367, acquired 02/12/2002 from Gateway Companies, Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1889.00.

 

12.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the Oklahoma County Sheriff s Office.  The listed canine, Quax, is being retired, and with the requested approval will be given to his handler, who will assume all responsibilities for his care, in accordance with the provisions set forth in Title 19 Section 421.

One (1) Canine Narcotis Dog (Quax), c/n B615-00441, acquired 01/02/2004 from Vohne Licke Kennels, 7953 N. Old Route 31, Denver, IN 46926 for $7000.00.

 

13.       Discussion and possible action to approve Resolution No._________ disposing of equipment from the inventory of the Oklahoma County Sheriff.  This item is broken or obsolete, and is too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

One (1) Mobile Vision In-Car Video System, c/n B205-00394, s/n FB0013594, acquired 11/19/2007 from Turn Key Mobile, Inc., 223 Summerhill Drive, Jefferson City, MO 65109 for $5070.00.

14.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Clerk.  These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

 

One (1) Microsoft Office Pro Software License, c/n F236-00582, acquired 06/18/2002 from Software House International, Inc., 1250 Capital of Texas Highway, SII-300, Austin, TX 78746 for $419.00.

One (1) Set of 20 Microsoft Office XP Software Licenses, c/n F236-00643, acquired 08/26/2002 from Software House International, Inc., 1250 Capital of Texas Highway, SII-300, Austin, TX 78746 for $5331.20.

One (1) Set of 15 Microsoft Office XP Software Licenses, F236-00649, acquired 08/26/2002 from Software House International, Inc., 1250 Capital of Texas Highway, SII-300, Austin, TX 78746 for $3998.40.

One (1) Visual Studio Enterprise Edition Software License, c/n F236-00650, acquired 09/12/2002 from Software House International, Inc., 1250 Capital of Texas Highway, SII-300, Austin, TX 78746 for $788.03.

One (1) Microsoft Office XP Software License, c/n F236-00651, acquired 08/26/2002 from Software House International, Inc., 1250 Capital of Texas Highway, SII-300, Austin, TX 78746 for $266.56.

One (1) Microsoft PowerPoint Software License, c/n F236-00737A, acquired 06/02/2005 from Software House International, Inc., PO Box 952121, Dallas, TX 75395 for $138.27.

One (1) Microsoft PowerPoint Software License, c/n F236-00739, acquired 07/14/2004 from Software House International, Inc., 1250 Capital of Texas Highway, SII-300, Austin, TX 78746 for $27.00.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00741, acquired 11/01/2004 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for 300.10.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00742, acquired 11/01/2004 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $300.10.

One (1) Microsoft Office 2003 Software License, c/n F236-00743, acquired 11/01/2004 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $242.20.

One (1) Microsoft Office 2003 Software License, c/n F236-00744, acquired 11/01/2004 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $242.20.

One (1) Microsoft Access 2003 Software License, c/n F236-00750, acquired 02/03/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $138.27.

One (1) Microsoft Access 2003 CD (media), c/n F236-00751, acquired 02/03/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $27.00.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00752, acquired 02/03/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $300.00.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00753, acquired 02/03/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $300.00.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00754, acquired 02/03/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $300.00.

One (1) Microsoft Office 2003 Software License, c/n F236-00755, acquired 02/03/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $242.18.

One (1) Microsoft Office 2003 Software License, c/n F236-00759, acquired 02/03/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $242.18.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00760, acquired 02/03/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $300.00.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00761, acquired 04/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $300.00.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00762, acquired 04/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $300.00.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00763, acquired 04/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $300.00.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00764, acquired 04/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $300.00.

One (1) Microsoft Office 2003 Software License, c/n F236-00765, acquired 04/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $242.16.

One (1) Microsoft Office 2003 Software License, c/n F236-00766, acquired 04/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $242.16.

One (1) Microsoft Office 2003 Software License, c/n F236-00767, acquired 04/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $242.16.

One (1) Microsoft Office 2003 Software License, c/n F236-00768, acquired 04/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $242.16.

One (1) Microsoft Office 2003 Software License, c/n F236-00769, acquired 04/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $242.16.

One (1) Microsoft Office 2003 Software License, c/n F236-00770, acquired 04/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $242.16.

One (1) Microsoft Office 2003 Software License, c/n F236-00771, acquired 04/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $242.16.

One (1) Microsoft Office 2003 Software License, c/n F236-00772, acquired 04/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $242.16.

One (1) Microsoft Office 2003 Software License, c/n F236-00773, acquired 04/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $242.16.

One (1) Microsoft Office 2003 Software License, c/n F236-00774, acquired 04/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $242.16.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00795, acquired 07/12/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $473.50.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00802, acquired 09/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $300.10.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00803, acquired 09/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $300.10.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00804, acquired 09/13/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $300.10.

One (1) Set of 6 Microsoft Office Pro 2003 Software Licenses, c/n F236-00816, acquired 01/26/2005 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $1806.00.

One (1) Set of 5 Adobe Acrobat Pro Licenses, c/n F236-00826, acquired 03/08/2006 from Software House International, Inc., PO Box 8005-41155, Philadelphia, PA 19178 for $955.00.

One (1) Microsoft Office Pro 2003 Software License, c/n F236-00827, acquired 03/08/2006 from Software House International, PO Box 8005-41155, Philadelphia, PA 19178 for $382.00.

One (1) Set of 3 Adobe Government Photoshop Software Licenses, c/n F236-00828, acquired 03/08/2006 from Software House International, Inc., PO Box 8005-41155, Philadelphia, PA 19178 for $1632.00.

One (1) Adobe Acrobat Pro V7 (media), c/n F236-00829, acquired 03/08/2006 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $23.00.

One (1) Adobe Government Photoshop Software License, c/n F236-00830, acquired 03/08/2006 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $23.00.

One (1) Set of 2 Microsoft Office Pro Software Licenses, c/n F236-00840, acquired 05/17/2006 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $600.00.

One (1) Set of 2 Microsoft Visual Studio Pro 2005, c/n F236-00884, acquired 04/30/2007 from Software House International., Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $700.00.

One (1) Microsoft Worldwide Fulfillment (media), c/n F236-00885, acquired 04/30/2007 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $27.00.

One (1) Microsoft Visual SourceSafe 2005 Software License, c/n F236-00952, acquired 08/27/2008 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $266.00.

One (1) Microsoft Visual SourceSafe 2005 (media), c/n F236-00953, acquired 08/27/2008 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $27.00.

One (1) Set of 3 WINRAR Software Licenses, c/n F236-00955, acquired 11/17/2008 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $66.00.

One (1) Set of 2 Informatik Reformat 10 Software Licenses, c/n F236-00963, acquired 03/17/2009 from Informatik, Inc., 304 Heritage Place, Devon, PA 19333 for $258.00.

One (1) Set of 2 WinZip 12 Pro Software Licenses, c/n F236-00977, acquired 08/04/2009 from Software House International, Inc., PO Box 8500-41155, Philadelphia, PA 19178 for $64.00.

One (1) QuickBooks Pro 2009 Software License, c/n F236-00982, acquired 09/17/2009 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $ 177.99.

One (1) Power Connect Software License, c/n F236-01001, acquired 02/17/2010 from Dell Inc. Marketing LP, One Dell Way, Building 8, Roundrock, TX 78682 for $417.59.

 

End of Consent Docket

 

15.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW12021   Safety Barricades, Traffic Signs & Posts, Warning Devices & Accessories

CW12034   Miscellaneous Printing

 

BOCC Administration

 

16.       Discussion and possible action to approve renewal of the District Court Support Services Agreement between the Board of County Commissioners (BOCC) and the Seventh Judicial District Court of Oklahoma (District Court) for a cellular telephone and a reserved parking space provided by the BOCC in support of the District Court for the term of July 1, 2011, through June 30, 2012.  Requested by Brad Holt, Board of County Commissioners Administrator, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.   (Document Received)

 

Health and Wellness Committee

 

17.       Discussion and possible action regarding the Health & Wellness Committee s travel on September 1, 2011 to Tulsa, Oklahoma to meet with CareATC and Tulsa City/County Clinic.  Requested by Dan Matthews and Jane Gaston, Co-Chairpersons.

 

Sheriff

 

18.       Discussion and possible action for approval of agreement of Addendum No. 3 between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff s Department and Pinnacle Public Services, L.L.C.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney.  (Documents Received)

 

19.       Discussion and possible action to approve an award from the Oklahoma Highway Safety Office, the Administrator of the National Highway Traffic Safety Administration Funds.   This award is for continued funding of an additional deputy/instructor for the Rollover Simulator and CRASH s Court.   The application will also include overtime for deputies working seat belt and DUI enforcement in Oklahoma County in an effort to continue reduction of injuries and deaths on Oklahoma County roadways.  The total request of funds is for $169,500.00.   There are no matching funds required.   Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

20.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

21.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

22.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW12069   Awards, Apparel & Promotional Items

 

23.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

24.       Commissioners Comments/General Remarks:

 

25.       New business:  In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

26.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to Title 25 O.S. 307(B) (3) for confidential communications with County Engineer concerning the purchase and appraisal of the following real property for the NE 10th and Hickman intersection improvement project:

 

Strips, pieces or parcels of land lying in the South half of Section 29, T12N, R1W, in Oklahoma County, Oklahoma.

 

27.       Action regarding confidential communications with County Engineer concerning the purchase and appraisal of the following real property for the NE 10th and Hickman intersection improvement project:

 

Strips, pieces or parcels of land lying in the South half of Section 29, T12N, R1W, in Oklahoma County, Oklahoma.

 

28.       Adjourn at __________ until 9:00 a.m., Wednesday, September 7, 2011.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                   

County Clerk Deputy