BOARD OF
September 28, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, September 23, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, September 21, 2011, prepared by the
5. Discussion and possible action to approve Resolution No. _________ to declare a County-Wide Burn Ban for Oklahoma County pursuant to Title 2, Section 16-26.B of Oklahoma Statutes. The ban shall be effective for a period not to exceed 30 days, beginning Wednesday, September 28th, 2011, through Wednesday, October 26th, 2011. Requested by David Barnes, Emergency Management Director. (Document Received).
The
following items, No. 6 through 10, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $10,278.94 for period ending September 20, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 537241 through 537795 for Oklahoma County in the amount of $416,354.91 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. CIV-11-1025-L Foreclosure
Case No. CIV-11-1026-HE Foreclosure
Case No. CV-2011-1504 Foreclosure
Case No. CIV-2009-483-F Private Sale
Case No. 11-13164 Bankruptcy Discharge
Case No. 2:07-bk-00419-EWH Bankruptcy Discharge
Case No. CJ-2011-2917 Foreclosure
Case No. CJ-2011-6385 Judgment
Case No. TC-2011-025 Tort Claim
9. Receive Monthly Report of Fees for the month of August, 2011. (Document Received)
County Sheriff $1,557,520.48
Election Board $ 32,855.81
General Fund $ 367,443.42
Clerk Lien Fee Fund $ 7,636.09
UCC Central Filing Fund $ 67,230.72
Records Preservation Fund $ 77,355.00
OK Tax Comm. % of Doc Stamps $ 294,767.33
Mechanic Liens/Investments $ 4,427.73
Refunds $ 32,292.03
Total $ 851,152.32
Escrow Cash Bond Fund $ 2,107.09
Culvert Pipe Sales Fund
8206 $ 3,381.39
Total $ 5,488.48
10. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).
1-2011-030 $ 268.19
2-2011-05 $ 695.71
End
of Consent Docket
District No. 2
11. Discussion and possible action to approve an agreement between Board of County Commissioners, and Crooked Oak School District of Oklahoma County, Oklahoma. Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2, and approved as to form and legality by James B. Roberson, Assistant District Attorney. (Document Received).
District No. 3
12. Discussion and possible action to execute Brownfield Applicant s Affidavit of Ownership of Land and to approve amended Brownfield Application to be submitted to DEQ for a Brownfield Certificate to be issued for the former GM plant currently owned by Oklahoma County. Requested by Ray Vaughn, County Commissioner, District No. 3 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
13. Discussion and possible action for
approval of Agreement
for Lease with Purchase Option for Road Machinery or Equipment between Oklahoma
Department of Transportation and Oklahoma County for a Bomag 2011 Padfoot
Roller in District No. 3. Oklahoma
County has an option to renew this lease for seven (7) successive terms and has
the option to purchase after leasing for one Fiscal Year. The total lease price is not to exceed
$137,746.44 with monthly payments not to exceed $1,639.84. Requisition No. 11201689 has been issued to
ODOT in the amount of $13,118.72 from Highway Cash/Highway District No.
3/Highway Equipment Purchase (1110/9300/55130), contingent upon encumbrance of
funds. Requested by Ray Vaughn, County
Commissioner, District No. 3 and has been approved as to form and legality by Gretchen
Crawford, Assistant District Attorney.
(Document Received).
County Clerk
14. Discussion and possible action to receive the Oklahoma County Utility Services Authority Annual Financial Statements and Independent Auditor s Report for the Year Ended December 31, 2010, Prepared by John M. Arledge and Associates, P. C. Requested by Carolynn Caudill, County Clerk. (Document Received).
Environmental Health & Safety
15. Discussion and possible action for approval of Resolution
No. __________ for changes to the Oklahoma County Drug Testing Policy in
the Oklahoma County Employee Handbook, effective November 1, 2011.
The policy change will bring Oklahoma
County s Drug Testing Policy in compliance with Oklahoma Statutes (Title 40,
Chapter 15, Sections 551, et al.). Requested
by Dan Matthews, Director, Human Resources/Environmental Health and Safety.
MIS
16. Discussion and possible action to approve proposal with PDT Communications. This is for a new phone system. The cost shall not exceed One Hundred Thousand, Two Hundred Ninety Six Dollars and Seven Cents ($100,296.07). Requisition No. 11201761 will be issued to PDT Communications in the amount of $39,329.89 from Capital Projects/Capital Improvements-Regular/ Other Services (2010/1200/55370), contingent upon encumbrance of funds. Requisition No. 11201779 will be issued to PDT Communications in the amount of $68,309.16 from Capital Projects/Capital Improvements-Regular/Computer Software (2010/1200/55095), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
Sheriff
17. Discussion and possible action to approve an agreement
between the Sheriff s Office and the Independent School District No. 89 of
Oklahoma County for teachers to provide continuing secondary and GED
instruction to inmates at the Oklahoma County Detention Center. Requested by John Whetsel, Oklahoma
County Sheriff, and approved as to form and legality by James B. Robertson,
Assistant District Attorney. (Documents
Received).
Recurring
Agenda Items:
18. Approve
all claims,
list available for inspection in the office of the
19. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
21. Commissioners Comments/General Remarks:
22. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
23. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW12045 Transportation of Participants to/from In-patient Treatment Facilities
11201384 Oklahoma County Maintenance Facility Storm Damage Repair District No. 3
24. Executive Session for the purpose of discussing the following:
a. Pursuant
to Title 25 O.S. 307 (B) (4), discussion regarding confidential communications
between the Board and it s attorney concerning a pending investigation, claim,
or action of Angela Oliver, because the Board, with the advice of it s
attorney, has determined that disclosure would seriously impair the ability of
the Board to process the claim or conduct a pending investigation, litigation,
or proceeding in the public interest.
b. Pursuant to
Title 25 O.S. 307 (B) (4), discussion regarding confidential communications
between the Board and it s attorney concerning the claim of Rick Reames, Claim
TC-2011-023.
c. Pursuant to Title 25 O.S. 307 (B) (4)
discussion regarding confidential communications between the Board and it s
attorney concerning Tamika Colbert v. the Board of County Commissioners of
Oklahoma County, Oklahoma, et al, CIV-08-1216, regarding appointment of
representative for attendance to settlement conference currently scheduled for
October 12th, 2011.
25. Action regarding confidential
communications between the Board and it s attorney concerning a pending
investigation, claim, or action of Angela Oliver, because the Board, with the
advice of it s attorney, has determined that disclosure would seriously impair
the ability of the Board to process the claim or conduct a pending
investigation, litigation, or proceeding in the public interest.
26. Action regarding confidential
communications between the Board and it s attorney concerning the claim of Rick
Reames, Claim TC-2011-023.
27. Action regarding confidential communications between the Board and it s
attorney concerning Tamika Colbert v. the Board of County Commissioners of
Oklahoma County, Oklahoma, et al, CIV-08-1216, regarding appointment of
representative for attendance to settlement conference currently scheduled for
October 12, 2011.
28. Adjourn at __________ until 9:00 a.m., Monday, October 3, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board