BOARD OF
Wednesday, January 20, 2010
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, January 15, 2010.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, January 13, 2010, prepared by the
The
following items, No. 5 through No.11, are Consent Items and are routine in
nature:
5. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $7,847.95 for period ending January 12, 2010, pending notification of
encumbrance to Donna Lovelace,
6. Approve
Employee
Benefit Trust Warrant No. 489162 through 489720 for
7. Receive the following litigation:
Case CJ 2009-12453- Summons, Petition for
Foreclosure
Case CV 2010-29 Summons Plaintiff’s Original
Petition
TC 2010-001 Tort Claim
Case No. 09-14473 (KG): US Bankruptcy
8. Discussion and possible action to approve Resolution No _______________declaring and disposing of County Property as surplus from the Inventory of the Oklahoma County Sheriff’s Office. This equipment has been declared surplus by the Oklahoma County Sheriff’s Office and with the requested disposal will be transferred to the Seminole County Sheriff’s Office, according to the provisions set forth in Title 19 Section 421.2. (Document Received)
One (1) 2000 Ford Crown Victoria – c/n B612-00292, s/n 2FAFP71W1YX115758, acquired
October 21, 2003, from Kansas Highway Patrol 930 NE Strait Avenue, Topeka,
Kansas, 66616, for $10,100.00.
One (1) 1999 Ford Crown Victoria Police
Interceptor – c/n B612-00250, s/n 2FAFP71W3XX197264,
acquired October 22, 2002, from the Missouri Highway Patrol,
One (1) 2000 Ford Crown Victoria Police Interceptor – c/n B612-00224, s/n 2FAFP71W2YX215951, acquired August 8, 2000, from Hudiburg Ford, 2805 North 9th, Purcell, Oklahoma, 73080, for $20,134.000.
One (1) 2000 Ford Crown Victoria Police Interceptor – c/n B612-00220, s/n 2FAFP71W6YX215953, acquired August 30, 2000, from Hudiburg Ford, 2805 North 9th, Purcell, Oklahoma, 73080, for $20,134.000.
One (1) 1999 Ford Crown Victoria Police Interceptor – c/n B612-00192, s/n 2FAFP71WXXX162494, acquired February 22, 1999, from Fred Jones, 200 West Reno, Oklahoma City, Oklahoma, 73101, for $20,189.75.
One (1) 1999 Ford Crown Victoria Police Interceptor – c/n B612-00186, s/n 2FAFP71W3XX116098, acquired October 9, 1998, from Fred Jones, 200 West Reno, Oklahoma City, Oklahoma, 73101, for $20,290.00.
One (1) 1999 Ford Crown Victoria Police Interceptor – c/n B612-00185, s/n 2FAFP71W1XX116097, acquired October 9, 1998, from Fred Jones, 200 West Reno, Oklahoma City, Oklahoma, 73101, for $20,290.00.
One (1) Federal
Siren Amp / Light Control - c/n B646-00226, model no. SS2000SM, acquired March
26, 2003, from Cruisers Division Southwest,
One (1) Code 3
LED Light Bar - c/n B518-00318, s/n LL0164829, acquired July 26, 2004, from
Complete Emergency Vehicles, 909 West Main, Yukon, Oklahoma, 73099, for
$1,680.28.
One (1) Code 3
LED Light Bar - c/n B518-00301, s/n LL0164824, acquired July 26, 2004, from
Complete Emergency Vehicles, 909 West Main, Yukon, Oklahoma, 73099, for
$1,680.28.
One (1) Federal
Signal Smart Siren – c/n B613-00208, model no.SS2000SM, acquired April 10,
2000, from Law Enforcement Equipment Company, 2520
One (1) L & B
Docking Station for Lap Top Computer – c/n B613-00233N, acquired July 24, 2001,
from Trio Industries, 1467 LeMay,
9. Receive Depository
Fund Accounts Summary for the month of December,2009. Requested by Forrest “Butch”
10. Receive Monthly Report of Fees for the month of December, 2009: (Document Received
Planning Commission Fee Fund Report $ 13,891.20
Planning Commission Inspection Fee Fund $ 25,829.31
General Fund $ 318,660.94
Clerk Lien Fee Fund $ 5,902.38
UCC Central Filing Fund $ 59,881.00
Records Preservation Fund $ 70,710.00
OK Tax Comm. % of Doc Stamps $ 221,311.81
Mechanic Liens/Investments $ 22,590.34
Refunds $ 960.22
Total $ 700,016.69
Sheriff Fees $124,880.31
Sheriff Incarceration Fees $ 3,552.29
Law Library Fees $ 36,695.65
Revolving Fund Fees $ 46,991.01
Drug Court User Fees $ 4,241.00
Comm/Culvert
Pipe Sales Fund 8206 $
1,592.99.
Total $ 1,592.99
Court
Fund Bank
of
Beginning Balance $1,329,783.58 $ 517.329.61
Deposits & Canceled Vouchers $1,038,484.65 $ 44,575.94
Disbursements $ 774,904.16 $ 30,738.91
Ending Balance $ 1,593,364.07 $...531,166.64
End
of Consent Docket
12. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
11003435 – 10 Wheel Dump Truck
District Attorney
13. Discussion and possible action to approve the Board of County Commissioners to pay all travel, hotel, and per diem expenses of John M. Jacobsen and Sandra Howell-Elliott, Assistant District Attorneys, to represent sheriff in oral argument scheduled March 10, 2010 at Byron White U.S. Courthouse, Denver, Colorado regarding Willard Jackson vs. Whetsel, Appeal #08-6252 (CIV-08486). Requested by John M. Jacobsen, Assistant District Attorney.
District No. 1
14. Discussion and
possible action for acceptance of amended Plans and to sign the Title Sheet for
Proposed Oklahoma County Project, 1-2005-F, Bridge and approaches on Anderson
Road over Choctaw Creek, 0.1 mile north of NE 36th Street, BRO-155D(568)CO.
The plans were prepared by Carter
Burgess. Requested by Willa Johnson,
15. Discussion and
possible action to approve Modification Number 1 to the SmartDog
Services, LLC, Statement of Work
Addendum to their Master Service Agreement dated 5/22/2009 for Payroll Module
Cleanup and Configuration, Human Resources Module Setup, and Training. The purpose of the modification is to
increase the “not to exceed amount” from $95,500 to $110,500 due to the
increased hours needed to create additional PTO’s and data cleanup not
anticipated in the original statement of work.
The additional $15,000 is needed for setup of the HR security in Test
& migration to Production; and implementation of COMP plans for shared
leave & exchange time. Requisition No. 11004374 has been issued to SmartDog
Services LLC in the amount of $15,000.00 from Oklahoma County Clerk Records
Management and Preservation Fund/County Clerk/Professional Services Other
(1152/1700/54455) contingent upon encumbrance of funds. Requested by Carolynn Caudill,
Property Management
16. Discussion and possible action for
approval of Construction
Contract between Lippert Bros., Inc. and
Receive Performance,
Statutory and Defect Bond in the amount of $9,839,000.00 signed by Lippert
Bros., Inc. as Principal and Travelers Casualty and Surety Company of
Engineering
17. Discussion
and possible action
for authorization of the Chairman to execute on behalf of Oklahoma County,
Division Order Contract from Baron Exploration Company for the following
described property:
Wiley Post 2-8H, SE/4 of Section
8-12N-4W and SW/4 & SW/4 NW/4 OF Section 9-12N-4W,
Requested by Stacey Trumbo, P.E.,
18. Discussion and
possible action for approval
of Agreement between Oklahoma County and Smith-Roberts Land Services Inc.,
for Phase III, Oklahoma County Project No. E-2008-D, Crutcho Park Acquisition Project, for Land Acquistion and
Relocation Services, not to exceed $178,675.00. Requisition No. 11004220 has been issued to Smith
Roberts Land Services Inc., in the amount of $178,675.00
from County Bonds 2008/Flood Control Crutcho/Other Services
(2032/1204/55370) contingent upon encumbrance of funds Requested by Stacey
Trumbo, PE,
19. Discussion and
possible action for approval of Agreement
for Services between First American Title and Trust Company and
Juvenile
Bureau
20. Discussion and possible
action to approve contract
between the
Sheriff
21. Discussion and possible
action to approve Amended
Contract Renewal for FY 2009-2010 between the Oklahoma Department of
Corrections and
Recurring
Agenda Items:
22. Approve
all claims,
list available for inspection in the office of the
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Commissioners Comments/General Remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
27. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW10041 Plumbing Supplies
CW10014 Emergency Vehicle Equipment
28. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. 2001 § 307.B.1, discussion regarding employment,
appointment, promotion demotion, disciplining or resignation of Director of Social Services, County
Engineer and Director of Human Resources.
b. Pursuant to Title 25 O.S. § 307(b)(4) for confidential communications with Board’s
attorney to discuss Tamika Colbert, et al v Board Of County
Commissioners of the
c. Pursuant to Title 25 O.S. § 307(b)(4) for confidential communications with Board’s attorney to discuss possible settlement of claim by Robert Durrin, Claim TC-2009-062.
d. Pursuant to Title 25 O.S. § 307(b)(4) for confidential communications with Board’s attorney to discuss Dawn White/Christopher Beckman v. Board Of County Commissioners – CIV-08-1076, including but not limited to costs related to transcript reproductions of federal criminal case.
29. Action regarding employment, appointment, promotion demotion, disciplining or resignation of Director of Emergency Management, Director of Social Services, County Engineer, and Director of Human Resources.
30. Action regarding
confidential communications with Board’s attorney to discuss Tamika Colbert, et al v Board Of County Commissioners of
the
31. Action regarding possible settlement of claim by Robert Durrin, Claim TC-2009-062.
32. Action regarding Dawn White/Christopher Beckman v. Board of County Commissioners – CIV-08-1076, including but not limited to costs related to transcript reproductions of federal criminal case.
33. Adjourn at __________ until 9:00 a.m., Wednesday, January 27, 2010.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board