BOARD OF
October 3, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Thursday, September 29, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, September 28, 2011, prepared by the
The
following items, No. 5 through 8, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $7,551.85 for period ending September 27, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received).
6. Approve Employee Benefit Trust Warrant No. 537796 through 538323 for Oklahoma County in the amount of $218,383.05 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CIV-11-1026-HE Lien for Estate Taxes
Case No. CIV-11-1038-M Lawsuit
Case No. CJ-2011-6468 Foreclosure
8 Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
WORLD MISSIONS UNLIMITED 02-784-2985; CENTRAL ADDITION; LOTS 16, 17 &
18; BLOCK 008
WORLD MISSIONS UNLIMITED 12-423-1370; SHALLOW BROOK SEC IV ADDITION; LOT
026; BLOCK 017
WORLD MISSIONS UNLIMITED 12-248-1840; BENTREE COUNTRY PLACE ADDITION; LOT
014; BLOCK 006
WORLD MISSIONS UNLIMITED 14-123-4240; JACKSON HEIGHTS SUB ADDITION; LOT 006;
BLOCK 005
WORLD MISSIONS UNLIMITED 02-280-6030; PHILLIPS & MEADE EAST SIDE
ADDITION; N90FT LOTS 1 & 2 & N90FT OF E15FT LOT 3; BLOCK 014
WORLD MISSIONS UNLIMITED 09-399-7500; SCHILLINGS ADDITION; W101.6FT LOTS 23
& 24; BLOCK 029
WORLD MISSIONS UNLIMITED 02-168-8010; OAK PARK AMENDED ADDITION; LOTS 26
& 27; BLOCK 028
LEE J. SCHMITT 09-525-9520;
IVANHOE ADDITION; LOT 001; BLOCK 012
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
District No. 3
9. Discussion and possible action for approval of the Agreement with The City of Edmond for replacement of their closed Coffee Creek Road Bridge over Soldier Creek (near Anderson Rd) with three 108 inch diameter culverts. Upon completion of the work The City of Edmond will reimburse Oklahoma County the costs for all contractors and/or materials used in completing this temporary bridge replacement. The cost for materials and sub-contractors required to complete this project shall not exceed $120,000.00 if work is completed before December 31, 2011. The City has agreed changes in costs for materials and subcontractors required to complete this project after December 31, 2011, will be reimbursed without approval to change the not to exceed amount, regardless of the cause. After completion of construction The City of Edmond shall be responsible for all repair and maintenance of the roadway. Requested by Ray Vaughn, County Commissioner, District No. 3 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
10. Discussion and possible action for approval of Resolution No. ____________, Right-of-way, Public Utility and Encroachment Agreement between Oklahoma Department of Transportation and Oklahoma County for Project 3-2008-A, BRF-155C(760)CO, JP 27284(04) Bridge and approaches on Council Road over Deer Creek and Soldier Creek 0.4 miles South and 0.1 mile West. Requested by Ray Vaughn, Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
County Clerk
11. Discussion and possible action to receive the Milliman actuarial report for the Oklahoma County Health and Dental plan regarding recommended funding levels. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
12. Discussion and possible action to receive Resolution No. _________ amending the Oklahoma County active employee health and dental insurance premium rates to be effective January 1, 2012. This item was approved at the September 29, 2011, Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
13. Discussion and possible action to receive Resolution No. ________ amending the Oklahoma County COBRA participants health and dental insurance premium rates to be effective January 1, 2012. This item was approved at the September 29, 2011, Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
14. Discussion and possible action to receive Resolution No. ________ amending the Oklahoma County employees on leave of absence health and dental insurance premium rates to be effective January 1, 2012. This item was approved at the September 29, 2011, Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
15. Discussion and possible action to receive Resolution No. ________ amending the Oklahoma County retiree health and dental insurance premium rates to be effective January 1, 2012. This item was approved at the September 29, 2011, Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
16. Discussion and possible action to receive Resolution No. __________ amending the Oklahoma County health and dental employer contributions rates to be effective July 1, 2012. This item was approved at the September 29th, Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
Engineering
17. Discussion and possible action for approval of Circuit Engineering District No. 5 Fund Project Application for District No. 3 to receive $22,916.83 as its share of CED excess funds. These funds will be used to purchase a 2012 Ford E350 passenger van to transport inmates and District No. 3 employees to and from job sites daily. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).
Recurring
Agenda Items:
18. Approve
all claims,
list available for inspection in the office of the
19. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
21. Commissioners Comments/General Remarks:
22. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
23. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW12028 Janitorial Supplies
24. Executive Session for the purpose of discussing the following:
a. Pursuant to
Title 25 O.S. 307 (B) (4), discussion regarding confidential communications
between the Board and it s attorney concerning the claim of Rick Reames, Claim
TC-2011-023.
b. Pursuant to Title 25 O.S. 307
(B) (3) for confidential communications with County Engineer concerning the
right-of way acquisition for bridge construction and street improvements along
Council Road and 178th Street.
25. Action regarding confidential
communications between the Board and it s attorney concerning the claim of Rick
Reames, Claim TC-2011-023.
26. Action regarding confidential communications with County Engineer
concerning the right-of way acquisition for bridge construction and street
improvements along Council Road and 178th Street.
27. Adjourn at __________ until 9:00 a.m., Wednesday, October 12, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board