BOARD OF COUNTY COMMISSIONERS

 

Amended

 

Regular Meeting Agenda

 

9:00 a.m.

October 12, 2011

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, October 7, 2011.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Monday, October 3, 2011, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.         Discussion and possible action to approve Proclamation proclaiming October, 2011, as National 4-H Month.  Requested by LaDonna Dunlop, Director, OSU Extension.  (Document Received)

 

6.         Discussion and possible action to receive Resolution No. _________ commending Dr. Amal Mooradres and INTEGRIS Jim Thorpe Rehabilitation.  Requested by Brian Maughan, Commissioner, District No. 2.  (Document Received).

 

7.         Discussion and possible action to receive a presentation from the OKC United Way Campaign and to authorize the Oklahoma County s United Way Campaign to begin on October 12, 2011, and conclude on October 30, 2011.   Each elected official and department is requested to provide the name of their coordinator to Grant Billingsley, Oklahoma County Campaign Coordinator, by October 15, 2011.   Request approval to provide OKC United Way with names and departments of Oklahoma County employees so the United Way pledge cards can be personalized.   Requested by Willa Johnson, County Commissioner, District No. 1.

 

8.         Discussion and possible action of Resolution No. _________ for removal of the current County-Wide Burn Ban for Oklahoma County pursuant to Title 2, Section 16-26.B of Oklahoma Statutes.  Requested by David Barnes, Emergency Management Director.

 

9.         Discussion and possible action to receive formal presentation of the National Association of Counties County Courthouse Award for innovative leadership and governance and presentation of scholarship award to Oklahoma Christian University.  Requested by Ray Vaughn, County Commissioner, District No. 3.

 

The following items, No. 10 through 25, are Consent Items and are routine in nature:

 

10.       Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $7,927.03 for period ending October 4, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received).

 

11.       Approve Employee Benefit Trust Warrant No. 538324 through 538718 for Oklahoma County in the amount of $289,346.92 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received).

 

12.       Receive the following litigation:

            Case No. CJ-2011-197 Notice of Sheriff s Sale

 

13.       Receive Monthly Report of Fees for the month of September, 2011:  (Document Received).

 

Juvenile Bureau                                                            $249,151.97

 

14.       Receive Monthly Report of Officers for the month of September, 2011:  (Document Received).

 

Juvenile Bureau

9N Restitution                                    $     26,852.67

9J Restitution                                      $      4,501.97

JJC Emergency                                   $       1,896.26

 

15.       Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County Engineer.  (Document Received).

 

1-2011-031                              $    335.24

 

16.       Receive cancelled check as follows:  (Document Received).

 

Cancelled Check: Bo Jarred Gruntmeir, Check No. 820113200, dated March 31, 2009, in the amount of $788.36.  Employee never received check.  Check to be re-issued on October 5, 2011.

 

17.       Discussion and possible action to approve Resolution No. ___________ transferring equipment from the inventory of Oklahoma County Emergency Management to Oklahoma County Facilities Management in accordance with provisions set forth in Title 19, Section 421.

 

One (1) 1994 Dodge Ram B-350 Van, old c/n SP302-00010, new c/n R302-00104, VIN 2B7KB31ZXRK171836, acquired 06/16/2003 from Dept. of Central Services Property Distribution, 3100 N. Creston, Oklahoma City, OK for $9,000.00.

 

One (1) Icom VHF Mobile Radio, c/n SP602-00511, s/n 069564, acquired 07/31/2001 from Lawton Communications for $323.50.

 

One (1) Icom UHF Mobile Radio, c/n SP602-00569, s/n 5203476, acquired 08/27/2004 from Radio Shop Cellular, Inc. for $297.50.

 

One (1) Set of Federal Sirens and Emergency Lights, c/n SP650-00024, acquired 01/01/1982 from an unknown vendor for $500.00.

 

18.       Discussion and possible action to approve Resolution No. ___________ transferring equipment from the inventory of the Oklahoma County Assessor to the District Attorney in accordance with the provisions set forth in Title 19 Section 421.

 

One (1) Quartet QRT-852 Conference Cabinet, c/n H112-00001, acquired 03/18/1997 from an unknown vendor for 930.00.

 

19.       Discussion and possible action to approve Resolution No. ___________ transferring equipment from the inventory of the OSU Extension to Oklahoma County Health & Safety in accordance with provisions set forth in Title 19, Section 421.

One (1) Whirlpool Refrigerator, c/n E616-00006, s/n EE0227533, acquired 05/15/1995 from Dick Christman, Inc., 5120 N. May Ave., Oklahoma City, OK 73112 for $508.88.

 

20.       Discussion and possible action to approve Resolution No. ___________ disposing of equipment from the inventory of the Oklahoma County Emergency Management.   These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

 

One (1) GE Radio Remote Deskon II, c/n SP601-00003, s/n 8440695, acquired 01/01/1982 from Bolay Communications, 1500 Linwood, Oklahoma City, OK for $300.00.

One (1) GE Radio Remote Deskon II, c/n SP601-00004, s/n 8440697, acquired 01/01/1982 from Bolay Communications, 1500 Linwood, Oklahoma City, OK for $300.00.

One (1) GE Radio Base Station, c/n SP601-00005, s/n 425-2253, acquired 08/23/1974 from Bolay Communications, 1500 Linwood, Oklahoma City, OK for $785.00.

One (1) GE Delta Local Base Station, c/n SP601-00043, s/n 5224085, acquired 09/16/1985 from Bolay Communications, 1500 Linwood, Oklahoma City, OK for $3371.00.

One (1) Pro- Copper Radio Console, c/n SP601-00052, acquired 07/07/1994 from Concept Seating, Inc., 6193 Sussex Rd., Sussex, WI 53089 for $336.00.

One (1) GE Radio Mobil, c/n SP602-00007, s/n 150196, acquired 01/01/1982 from Bolay Communications, 1500 Linwood, Oklahoma City, OK for $1290.84.

One (1) GE Radio Mobil, c/n SP602-00018, s/n 8211095, acquired 01/01/1982 from Bolay Communications, 1500 Linwood, Oklahoma City, OK for $795.00.

One (1) GE Mobil Radio, c/n SP602-00039, s/n 8111002, acquired 01/01/1982 from Bolay Communications, 1500 Linwood, Oklahoma City, OK for $600.00.

One (1) GE Mobil Radio, c/n SP602-00041, s/n 921-0940, acquired 01/01/1982 from Bolay Communications, 1500 Linwood, Oklahoma City, OK for $831.10.

One (1) GE Mobil Radio, c/n SP602-00046, s/n 5080424, acquired 01/01/1982 from Bolay Communications, 1500 Linwood, Oklahoma City, OK for $600.00.

One (1) GE Radio Mobil, c/n SP602-00062, s/n 829-8350, acquired 08/25/1978 from Bolay Communications, 1500 Linwood, Oklahoma City, OK for $795.00.

One (1) Regency Radio Mobil, c/n SP602-00123, s/n 41A41781, acquired 08/27/1982 from Black s Radio Co., 413 NE 38th Terr., Oklahoma City, OK 73105 for $839.00.

One (1) Motorola Radio Mobil, c/n SP602-00130, s/n 483HGU0098, acquired 10/28/1982 from Motorola, Inc., 777 N. Grand Blvd., Oklahoma City, OK 73118 for $2235.00.

One (1) GE Radio Mobil, c/n SP602-00178, s/n 4080909, acquired 03/09/1984 from Bolay Communications, 1500 Linwood, Oklahoma City, OK for $960.00.

One (1) Midland Mobil Radio, c/n SP602-00199, s/n 183513, acquired 08/02/1985 from S.W. Communications, 4420 SW33rd, Oklahoma City, OK for $620.94.

One (1) Midland Radio Mobil, c/n SP602-00202, s/n 183532, acquired 08/02/1985 from S.W. Communications, 4420 S.W. 33rd, Oklahoma City, OK 73119 for $620.94.

One (1) Midland Radio Mobil, c/n SP602-00211, s/n 183524, acquired 08/02/1985 from S.W. Communications, 4420 S.W. 33rd, Oklahoma City, OK 73119 for $620.94.

One (1) Midland Radio Mobil, c/n SP602-00212, s/n 183525, acquired 08/02/1985 from S.W. Communications, 4420 S.W. 33rd, Oklahoma City, OK 73119 for $620.94.

One (1) Remote Radio, c/n SP602-00221, s/n 4511166, acquired 01/30/1986 from S.W. Communications, 4420 SW 33rd, Oklahoma City, OK 73119 for $405.00.

One (1) Midland Radio Mobil, c/n SP602-00234, s/n 224930, acquired 05/07/1986 from S.W. Communications, 4420 S.W. 33rd, Oklahoma City, OK 73119 for $640.40.

One (1) Midland Radio Mobil, c/n SP602-00261, s/n 255469, acquired 08/14/1987 from S.W. Communications, 4420 S.W. 33rd, Oklahoma City, OK 73119 for $609.91.

One (1) Midland Radio Mobil, c/n SP602-00262, s/n 255470, acquired 08/14/1987 from S.W. Communications, 4420 S.W. 33rd, Oklahoma City, OK for $609.91.

One (1) Midland Radio Mobil, c/n SP602-00264, s/n 255472, acquired 08/14/1987 from S.W. Communications, 4420 S.W. 33rd, Oklahoma City, OK for $609.91.

One (1) Motorola Maxtrac Radio, c/n SP602-00273, s/n 428FNN2915, acquired 07/15/1988 from Motorola, Inc., 3320 Belt Line Rd., Dallas, TX 75234 for $410.00.

One (1) Motorola Maxtrac Radio, c/n SP602-00274, s/n 428FNN2916, acquired 07/15/1988 from Motorola, Inc., 3320 Belt Line Rd., Dallas, TX 75234 for $410.00.

One (1) Motorola Maxtrac Radio, c/n SP602-00275, s/n 428FNN2917, acquired 07/15/1988 from Motorola, Inc., 3320 Belt Line Rd., Dallas, TX 75234 for $410.00.

One (1) Motorola Maxtrac Radio, c/n SP602-00276, s/n 428FNN2918, acquired 07/15/1988 from Motorola, Inc., 3320 Belt Line Rd., Dallas, TX 75234 for $410.00.

One (1) Motorola Maxtrac Radio, c/n SP602-00277, s/n 428FNN2919, acquired 07/15/1988 from Motorola, Inc., 3320 Belt Line Rd., Dallas, TX 75234 for $410.00.

One (1) Motorola Maxtrac Radio, c/n SP602-00278, s/n 428FNN2920, acquired 07/15/1988 from Motorola, Inc., 3320 Belt Line Road, Dallas, TX 75234 for $410.00.

One (1) Motorola Maxtrac Radio, c/n SP602-00294, s/n 428FPJ7936, acquired 06/06/1989 from Motorola Communications, 4801 N. Classen Blvd., Oklahoma City, OK for $480.00.

One (1) Motorola Mobile Radio, c/n SP602-00297, s/n 428FPJ7939, acquired 06/06/1989 from Motorola Communications, 4801 Classen Blvd., Oklahoma City, OK for $480.00.

One (1) Motorola Radius Radio, c/n SP602-00352, s/n 759TRE2026, acquired 05/02/1991 from Jan Industrial Electronics, 6630 S. Cresent Blvd., Pennsauken, NJ 08109 for $299.30.

One (1) Motorola Radius Radio, c/n SP602-00353, s/n 759TRE2027, acquired 05/02/1991 from Jan Industrial Electronics, 6630 S. Cresent Blvd., Pennsauken, NJ 08109 for $299.30.

One (1) Motorola Radius Radio, c/n SP602-00354, s/n 759TRE2034, acquired 05/02/1991 from Jan Industrial Products, 6630 S. Cresent Blvd., Pennsauken, NJ 08109 for $299.30.

One (1) Motorola Radius Radio, c/n SP602-00370, s/n 759TRE6457, acquired 05/02/1991 from Jan Industrial Products, 6630 S. Cresent Blvd., Pennsauken, NJ 08109 for $299.30.

One (1) Midland Two-Way Radio, c/n SP602-00374, s/n 1506041, acquired 01/10/1992 from Southwest Communications, 4420 S.W. 33rd, Oklahoma City, OK 73119 for $300.00.

One (1) Motorola Radius 2-Way Radio, c/n SP602-00414, s/n 710FQJ0129, acquired 05/02/1991 from an unknown vendor for $299.30.

One (1) Regency 2-Way Radio, c/n SP602-00419, s/n 305A33520, acquired 04/20/1984 from an unknown vendor for $385.00.

One (1) Motorola Maxtrac Radio, c/n SP602-00492, s/n 428FPJ7930, acquired 01/24/2000 from Bolay Communications, 641 N. Villa, Oklahoma City, OK 73119 for $480.00.

One (1) Midland Radio Mobil, c/n SP602-00496, s/n 183535, acquired 01/24/2000 from S.W Communications, 4420 SW 33rd, Oklahoma City, OK for $620.94.

One (1) Motorola M1225 Mobile Radio, c/n SP602-00555, s/n 869YOS65, acquired 10/30/2003 from Lawton Communications, 6114 NW Cache Rd., Lawton, OK 73505 for $396.50.

One (1) Motorola M1225 Mobile Radio, c/n SP602-00557, s/n 869YOS3663, acquired 10/30/2003 from Lawton Communications, 6114 NW Cache Rd., Lawton, OK 73505 for $396.50.

One (1) HP 7110 Printer, c/n SP236-00025, s/n SG373D10C5, acquired 09/09/2003 from Office Depot, P.O. Box 63211, Cincinnati, OH 45263 for $398.24.

One (1) Wagon Mate Water Tank, c/n SP649-00062, s/n 820608, acquired 01/01/1982 from Wagon Mate Industries, Inc., 1155 E. Madison, Oklahoma City, OK 73111 for $689.90.

One (1) Southern VP Siren Control, c/n SP650-00118, s/n 46072, acquired 05/26/1982 from an unknown vendor for $251.50.

One (1) Federal Warning System, c/n SP650-00123, acquired 09/19/1985 from an unknown vendor for $677.00.

21.       Discussion and possible action to approve Resolution No. ___________ disposing of equipment from the inventory of the Oklahoma County Assessor.   These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

 

One (1) Sony Cybershot Digital Camera, c/n H205-00048, s/n 0103522042, acquired 07/07/2003 from Pacific East Industries, 4409 Camino de las Estrellas, Newbury Park, CA  91320 for $324.00.

 

22.       Discussion and possible action to approve Resolution No. ___________ disposing of equipment from the inventory of the OSU Extension.  These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

 

One (1) APC Smart UPS Power Source, c/n E236-00058, s/n SW59818887514, acquired 07/08/1998 from Oklahoma State University, 1514 W. Hall of Fame, Stillwater, OK 74078 for $453.34.

23.       Discussion and possible action to approve Resolution No. ___________ disposing of equipment from the inventory of the Oklahoma County Treasurer.   These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

One (1) HP EVO D510 Computer, c/n C236-01771, s/n USW33804CD, acquired 09/23/2003 from Hewlett-Packard Co., PO Box 277205, Atlanta, GA 30384 for $1454.00.

One (1) HP LaserJet 1200 Printer, c/n C236-01696, s/n 000710691C7047A, acquired 04/30/2002 from Office Depot Inc., Los Angeles, CA 90074 for $399.99.

One (1) HP D220 Desktop Computer, c/n C236-01785, s/n MXD4020JKY, acquired 03/05/2004 from Hewlett-Packard Co., PO Box 277205, Atlanta, GA 30384 for $779.00.

One (1) Dell Optiplex 745 Computer, c/n C236-01827, s/n J73PXC1, acquired 05/07/2007 from Dell Marketing, LP, PO Box 676021, Dallas, TX 75267 for $875.38.

One (1) Canon DR3080CII Document Scanner, c/n C236-01877, s/n DF328954, acquired 02/18/2009 from CDW Government, Inc., 75 Remittance Dr., Suite 115, Chicago, IL 60675 for $2234.93.

One (1) Canon DR3080CII Document Scanner, c/n C236-01892, s/n DF332255, acquired 07/06/2009 from CDW Government, Inc., 75 Remittance Dr., Suite 115, Chicago, IL 60675 for $2067.32.

One (1) Canon DR3080CII Document Scanner, c/n C236-01899, s/n DF331130, acquired 07/06/2009 from CDW Government, Inc., 75 Remittance Dr., Suite 115, Chicago, IL 60675 for $2067.32.

One (1) Canon DR3080II Document Scanner, c/n C236-01891, s/n DF332252, acquired 07/06/2009 from CDW Government, Inc., 75 Remittance Dr., Suite 115, Chicago, IL 60675 for $2067.32.

One (1) Canon DR3080II Document Scanner, c/n C236-01895, s/n DF332468, acquired 07/06/2009 from CDW Government, Inc., 75 Remittance Dr., Suite 115, Chicago, IL 60675 for $2067.32.

24.       Discussion and possible action to approve Resolution No. ___________ disposing of equipment from the inventory of the Oklahoma County Sheriff.  These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

One (1) Finger Print Scanner, c/n B236-01014, s/n 004810128, acquired 04/30/2002 from TRW E-Justice System, Inc., 4110 17th St., Suite 1500, Denver, CO for $1779.00.

One (1) Finger Print Scanner, c/n B236-01018, s/n 004410057, acquired 04/30/2002 from TRW E-Justice System, Inc., 4110 17th St., Suite 1500, Denver, Co for $1779.00.

One (1) Dell Latitude D610 Laptop Computer, c/n B236-02009, s/n CN-OU8082-48643-57T-2865, acquired 08/16/2005 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $1900.36.

One (1) Pipe II Touch Button Reader, c/n B236-02586, s/n A114E6, acquired 06/29/2009 from Timekeeping Systems, Inc., 30700 Bainbridge Rd., Suite H, Solon, OH for $595.00.

One (1) Pipe II Touch Button Reader, c/n B236-02638, s/n A11C89, acquired 07/06/2009 from Timekeeping Systems, Inc., 30700 Bainbridge Rd., Suite H, Solon, OH for $595.00.

One (1) Kenwood VHF Mobile Radio, B601-01718, s/n 50100214, acquired 01/09/2004 from Leon s Radio, Inc., 3901 S. Hattie, Oklahoma City, OK for $690.49.

One (1) Kenwood UHF Mobile Radio, B601-01726, s/n 50100237, acquired 01/09/2004 from Leon s Radio, Inc., 3901 S. Hattie, Oklahoma City, OK for $567.82.

One (1) Kenwood VHF Mobile Radio, c/n B601-01732, s/n 50200087, acquired 01/09/2004 from Leon s Radio, Inc., 3901 S. Hattie, Oklahoma City, OK for $544.19.

One (1) Kenwood VHF Mobile Radio, c/n B601-01744, s/n 50200134, acquired 01/09/2004 from Leon s Radio, Inc., 3901 S. Hattie, Oklahoma City, OK for $544.19.

One (1) Kenwood UHF Mobile Radio, c/n B601-01747, s/n 41200085, acquired 01/29/2004 from Leon s Radio, Inc., 3901 S. Hattie, Oklahoma City, OK for $567.82.

One (1) Kenwood UHF Mobile Radio, c/n B601-01748, s/n 50200181, acquired 01/29/2004 from Leon s Radio, Inc., 3901 S. Hattie, Oklahoma City, OK for $544.19.

25.       Discussion and possible action to approve Resolution No. ___________ disposing of equipment from the inventory of the Oklahoma County Sheriff s Office.  This vehicle was determined a total loss by the insurance company and will be sold to Traveler s Insurance for a sum of $18,458.11 in accordance with the provisions set forth in Title 19 Section 421.

One (1) 2006 Dodge Charger, c/n B612-00341, VIN 2B3KA43G16H511129, acquired 08/29/2006 from Bob Howard Chrysler Jeep Dodge, Inc., 13250 N. Broadway Ext., Oklahoma City, OK for $20,283.00.

 

End of Consent Docket

 

District No. 1

 

26.       Discussion and possible approval of Offer to Sell Real Property wherein the Board of County Commissioners will purchase from Ryan Brown the following real estate: Lot 19, Block 002, Crutcho Park Sub Addition to Oklahoma County, Oklahoma, AKA 2101 Godlin according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $64,000.00.  This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project, Phase IV and payment will be made from the County Bond Fund/Flood Control-Crutcho, 2032/1204.  The dollar amount contained in this agreement is based upon the Board of County Commissioner s original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments (Parcel No. 27).  Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received).

 

27.       Discussion and possible action to approve Resolution No. __________ to determine that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work.   The structure at issue is owned by Judy K. Oliver Trust/Dickerson Family Irrevocable Trust and is located at 3402 Fox Avenue, Spencer, Oklahoma 73084 and more particularly described as:

 

Block 012, Lots 9 and 10 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.

 

The Board of County Commissioners has the authority to make this determination pursuant to 19 O.S.  360.   Dilapidated building means a structure which through neglect or injury lacks necessary repairs or otherwise is in a state of decay or partial ruin to such an extent that said structure is a hazard to the health, safety or welfare of the general public or creates a fire hazard which is dangerous to other property.   Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

28.       Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by Judy K. Oliver Trust/Dickerson Family Irrevocable Trust and located at 3402 Fox Avenue, Spencer, Oklahoma 73084 and more particularly described as:

 

Block 012, Lots 9 and 10 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.

 

Pursuant to 19 O.S.  360 the notice of Dilapidation and Lien shall be filed with the County Clerk.   Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

29.       Discussion and possible action to approve a Mutual Cooperation Agreement between the City of Midwest City and Oklahoma County pursuant to Title 69, O.S.   1903 (B) and Title 11, O.S.   36-113D; providing for the reconstruction of Hiwassee Road from S.E. 15th Street S.E. 29th Street; County agrees to provide the cost for labor, equipment, and materials in an amount not to exceed $238,584.40 for the completion of the project.  Upon completion, the Municipality agrees to reimburse the County in an amount not to exceed $215,225.86 for materials.   Agreement shall become effective upon approval of both parties and shall terminate on June 30, 2012.  Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received).

 

30.       Discussion and possible action to approve a renewal of the Mutual Cooperation Agreement between Putnam City Public Schools and Oklahoma County pursuant to Title 19 O.S.   339(16)   and Title 19 O.S.   359; providing for construction of a walking trail and track at Hilldale Elementary School.   County agrees to incur an amount not to exceed Fourteen Thousand Five Hundred Seventy Seven Dollars and Thirty Six Cents ($14,577.36).  Oklahoma County Highway Cash will be made 100% whole with District No. 1 General Funds reimbursing Highway Cash for the cost of labor and equipment.  The School agrees to reimburse the County an amount not to exceed Twenty Eight Thousand Two Hundred Thirty Two Dollars and Nineteen Cents ($28,232.19) for labor, equipment, and materials.  This agreement renewal shall be effective upon adoption and shall terminate on June 30, 2012.   Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received).

 

District No. 2

 

31.       Discussion and possible action to receive and accept a grant from the Association of County Commissioners of Oklahoma in the amount of $4,500.00 to be used this fiscal year for illegal dump cleanup and roll off charges.  Requested by Brian Maughan, Commissioner, District No. 2.  (Document Received).

 

District No. 3

 

32.       Discussion and possible action for approval of Agreement with The City of Edmond for reconstruction of Coffee Creek Road between Westminster Road and Anderson Road.  Upon completion of the work The City of Edmond will reimburse Oklahoma County the costs for all contractors and/or materials used in completing this project including the Lump Sum item for clearing.   The cost for materials and sub-contractors required to complete this project shall not exceed $369,000.00 if work is completed before December 31, 2011.  The City has agreed changes in costs for materials and subcontractors required to complete this project after December 31, 2011, will be reimbursed, regardless of the cause.  After completion of construction The City of Edmond shall be responsible for all repair and maintenance of the roadway.   Requested by Ray Vaughn, County Commissioner, District No. 3 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received).

 

County Clerk

 

33.       Discussion and possible action to approve twenty (20) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC, for Electronic Recording of Uniform Commercial Code eFilings with the following entities.  Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by James R. Robertson, Assistant District Attorney.  (Document Received).

 

1.      1st Choice Advance Inc, Newport Beach, CA

2.      Arkansas Federal Credit Union, Jacksonville, AR

3.      Bolhouse Law, Grandville, MI

4.      Chickasha Bank & Trust, Chickasha, Blanchard, Apache, Cement, Tuttle, OK

5.      FirstBank, Jackson, Hugo, OK

6.      First National Bank & Trust of Weatherford, Cordell, Hinton, OK

7.      H&H Financial Services LLC, Edmond, OK

8.      High Plains Farm Credit, Pratt, Hays, Larned, Dodge City, Phillipsburg, KS

9.      Inglish & Gaither PC, Okmulgee, Henryetta, OK

10.  Jones, Gotcher, Bogan PC, Tulsa, OK

11.  Labette Bank, Altamont, KS

12.  Logan & Lowry LLC, Vinita, OK

13.  M&W Enterprises LLC, Broken Arrow, OK

14.  Morrel Saffa Craige PC, Tulsa, OK

15.  OCT Equipment LLC, Oklahoma City, OK

16.  OK State Bank, Vinita, Langley, Monkey Island, OK

17.  Rolloffs USA Inc, Durant, Mead, OK

18.  Security State Bank, Scott City, KS

19.  Starkweather Law Office PC, Albuquerque, NM

20.  Wesner Wesner & Rainbolt PLLC, Cordell, OK

 

Emergency Management

 

34.    Discussion and possible action to approve renewal of Memorandum of Understanding between Oklahoma County and City of Oklahoma City for shared use of the Regional Multi-Agency Coordination center (EOC facility) at 4600 North Martin Luther King Boulevard.   Requisition No. 11200091 has been issued to Oklahoma City Police Department in the amount of $25,000.00 from General Fund/Emergency Management/Building Space (1001/5500/54102), contingent upon encumbrance of funds.   Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.   (Document Received).

 

Engineering

 

35.       Discussion and possible action for approval of Resolution No. ________ and County Improvements for Roads and Bridges Project Agreement, and Statutory Affidavit between Oklahoma Department of Transportation and Oklahoma County for Project 1-2009-A, CIRB-155D(644)RB, JP 25442(04) Grade, Draining Bridge and Surface, Harrah Road Beginning Junction SE 29th/SH-270 & Ext. South Approximately 1.5 Miles.   Funding is to be provided by CIRB funds and no County funds or CBRI funds are required.   This item is requested by Stacey Trumbo, PE, County Engineer and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received).

 

Juvenile

 

36.       Discussion and possible action for approval of the American Correctional Association Accreditation Contract between the American Correctional Association and the Oklahoma County Juvenile Bureau.  The American Correctional Association will conduct the Accreditation audit of the Juvenile Bureau s Detention Facility on November 14, 2011 through November 16, 2011.   The cost of the audit will be $15,000.00.  The amount of $6,500.00 has been credited to the agency from last year when the Detention Center was originally scheduled to go through the Re-Accreditation audit process and did not.  The balance of $8,500.00 is due 30 days after the audit is completed.   Requisition No. 11202124 in the amount of $8,500.00 has been made out to American Correctional Association, from General Fund/Juvenile Justice Bureau/Services Other (1001/5200/54456), contingent upon encumbrance of funds.  Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received).

 

Social Services

 

37.       Discussion and possible action to approve agreement renewal between the Board of Oklahoma County Commissioners, on behalf of the Oklahoma County Social Services and Central Oklahoma Transportation and Parking Authority to provide transportation services to Route 19.  Amount payable under the contract is not to exceed $88,200.00.   Requisition No. 11201035 has been issued to Central Oklahoma Transportation & Parking Authority in the amount of $88,200.00, from General/Social Services/Services Other (1001/6100/54456), contingent upon encumbrance of funds.  Agreement effective on the date approved and ending June 30, 2012.  Requested by Christi Jernigan, Director, Oklahoma County Social Services and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received).

 

Recurring Agenda Items:

 

38.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received).

 

39.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received).

 

40.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

41.       Commissioners Comments/General Remarks:

 

42.       New business:   In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

43.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to title 25 O.S.   307(B) (4) for confidential communications with Board s attorney to discuss possible settlement of Bobby J. Wigley, for Carlos Wigley, a minor v. Board of County Commissioners, CJ-2010-1484.

 

b. Pursuant to Title 25 O.S.   307(B) (3) for confidential communications with County Engineer concerning purchase of easements from Richard B. and Laurie A. Heigle, John D. and Betty L. Briscoe, Bryan and Kelly J. McPhail, George Briscoe Trust, Sean Kim, Holtsmith Family Living Trust and Janette L. Sasser for right of way acquisition for bridge construction and street improvements along Council Road and 178th Street.

 

c. Pursuant to Title 25 O.S.   307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning the claim of Rick Reames, Claim TC-2011-023.

 

44.       Action regarding confidential communications with Board s attorney to discuss possible settlement of Bobby J. Wigley, for Carlos Wigley, a minor v. Board of County Commissioners, CJ-2010-1484.

 

45.       Action regarding confidential communications with County Engineer concerning purchase of easements from Richard B. and Laurie A. Heigle, John D. and Betty L. Briscoe, Bryan and Kelly J. McPhail, George Briscoe Trust, Sean Kim, Holtsmith Family Living Trust and Janette L. Sasser for right of way acquisition for bridge construction and street improvements along Council Road and 178th Street.

 

46.       Action regarding confidential communications between the Board and its attorney concerning the claim of Rick Reames, Claim TC-2011-023.

 

47.       Adjourn at __________ until 9:00 a.m., Wednesday, October 19, 2011.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board