BOARD OF COUNTY COMMISSIONERS

Amended

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, October 13, 2010

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Thursday, October 7, 2010.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Discussion and possible action for presentation of the Oklahoma Floodplain Managers Association Public Official of the Year Award to Commissioner Raymond L. Vaughn, Jr.  Requested by Stacey Trumbo P.E., County Engineer.

 

5.         Discussion and possible action to receive special recognition from the Harvard Kennedy School Ash Center for Democratic Governance and Innovation for the New Bright Ideas Program for noteworthy government programs and practices.  Oklahoma County s Crutcho Park Acquisition Project has been included for voluntary, residential property acquisition and restoring the acquired properties, located in the floodplain, to the floodplain s natural and beneficial function, and using an Oklahoma County voter approved bond issue, earmarked specifically for this project, to accomplish the projects goals and objectives.  Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

6.                  Discussion and possible action to approve Resolution No. ___________ declaring the month of November, 2010,  Pancreatic Cancer Awareness Month  in Oklahoma County, Oklahoma.  Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)

 

7.         Discussion and possible action to approve Proclamation proclaiming October, 2010, as National 4-H Month.  Requested by LaDonna Dunlop, Director, OSU Extension.  (Document Received)

 

8.         Approve the minutes of the meeting of October 4, 2010, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 9 through 15, are Consent Items and are routine in nature:

 

9.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $10,056.22 for period ending October 5, 2010, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

10.       Approve Employee Benefit Trust Warrant No. 509592 through 510130 for Oklahoma County in the amount of $164,155.94 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

11.       Receive Monthly Report of Fees for the month of August, 2010. (Document Received)

 

Juvenile Bureau             $245,803.98

 

12.       Receive the following litigation:

 

Case No. CJ 2010-7799 Summons & Petition to Quiet Title

Case No. CJ 2010-7966 Summons & Petition - Foreclosure

Case No. CJ 2010-7980 Summons & Petition   Foreclosure

Case No. CJ 2010-7946 Petition to Vacate

Case No. TC-2010-027: Tort Claim

            Case No. CJ 2010-404 Sheriff s Sale

 

13.       Discussion and possible action for approval of Tin Horn Sale to be installed by Oklahoma City: This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

1-2010-99a                 $252.00

 

14.       Discussion and possible action for approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

 

ROLANDO RODRIQUEZ 02-784-4080; CENTRAL ADDITION; LOTS 5 6 7 & 8; BLOCK 012

ROLANDO RODRIQUEZ 15-069-1125; CROSBY HEIGHTS 2ND ADDITION; LOT 013; BLOCK 001

TYRONE T. TYE 07-232-2350; STEVE PENNINGTON 6TH ADDITION; A 30FT STRIP OF LAND ADJ LOT 1 BLK 3 ON N & N25FT LOT 1; BLOCK 003                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions.  Requested by Forrest  Butch  Freeman, County Treasurer. (Document Received)

 

15.       Discussion and possible action to approve Resolution No. ____________ disposing of equipment from the inventory of the Oklahoma County Sheriff s Office.  This vehicle was in a collision on August 19, 2010, and has been determined a total loss and will be junked in accordance with the provisions set forth in Title 19 Section 421.2.  The title will be conveyed to Allstate Insurance Company in exchange for settlement amount paid to Oklahoma County in the amount of $8,114.00.  Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

End of Consent Docket

 

District No. 1

 

16.       Discussion and possible action to approve Resolution No. _______ determining that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work. The structure at issue is owned by Patrick Neal and is located at 3501 Fox Avenue, Spencer, Oklahoma 73084, and more particularly described as:

 

Block 006, Lots 5 and 6 of the Hicks Addition, Oklahoma County, Oklahoma, according to the recorded plat thereof.

 

The Board of County Commissioners has the authority to make this determination pursuant to 19 O.S.   360. Dilapidated building means a structure which through neglect or injury lacks necessary repairs or otherwise is in a state of decay or partial ruin to such an extent that said structure is a hazard to the health, safety or welfare of the general public or creates a fire hazard which is dangerous to other property.  Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

17.       Discussion and possible action to approve Resolution No. _______ determining that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work. The structure at issue is owned by Patrick Neal and is located at 3502 Fox Avenue, Spencer, Oklahoma 73084, and more particularly described as:

 

Block 005, Lots 9 and 10 of the Hicks Addition, Oklahoma County, Oklahoma, according to the recorded plat thereof.

 

The Board of County Commissioners has the authority to make this determination pursuant to 19 O.S.   360. Dilapidated building means a structure which through neglect or injury lacks necessary repairs or otherwise is in a state of decay or partial ruin to such an extent that said structure is a hazard to the health, safety or welfare of the general public or creates a fire hazard which is dangerous to other property. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

18.       Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by Patrick Neal and located at 3501 Fox Avenue, Spencer, Oklahoma 73084, and more particularly described as: Block 006, Lots 5 and 6 of the Hicks Addition, Oklahoma County, Oklahoma, according to the recorded plat thereof. Pursuant to 19 O.S.   360 the notice of Dilapidation and Lien shall be filed with the County Clerk. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

19.       Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by Patrick Neal and located at 3502 Fox Avenue, Spencer, Oklahoma 73084 and more particularly described as: Block 005, Lots 9 and 10 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.  Pursuant to 19 O.S.   360 the notice of Dilapidation and Lien shall be filed with the County Clerk. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

District No. 2

 

20.       Discussion and possible action to approve Land Lease between Board of County Commissioners and the United States of America, Department of the Air Force.  The term is for a period of five years, commencing on the date of execution by both Parties and continuing from year to year thereafter.  Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Emergency Management

 

21.       Discussion and possible action to approve Fire Equipment Agreement for Fiscal Year 2010-2011 with, The City of Luther, and the Board of County Commissioners. This agreement shall begin on July 1, 2010, and end on June 30, 2011. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

22.       Discussion and possible action to approve Fire Equipment Agreement for Fiscal Year 2010-2011 with The City of Bethany, and the Board of County Commissioners. This agreement shall begin on July 1, 2010, and end on June 30, 2011. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

23.       Discussion and possible action to approve Fire Equipment Agreement for Fiscal Year 2010-2011 with The City of Spencer, and the Board of County Commissioners. This agreement shall begin on July 1, 2010, and end on June 30, 2011. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

24.       Discussion and possible action to approve Fire Equipment Agreement for Fiscal Year 2010-2011 with The City of Choctaw, and the Board of County Commissioners. This agreement shall begin on July 1, 2010, and end on June 30, 2011. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

Engineering

 

25.       Discussion and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order Contract from Unimark, LLC, for the following described property: Bomber 5, Section 35-R12N-T2W, Oklahoma County Oklahoma. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)

 

26.       Discussion and possible action for approval of Resolution No. ____________ supporting a proposed change to Rule 10 as published in Vol. 69, No. 137, of the Federal Register addressing the utilization of Indian Road Reservation (IRR) funding restrictions to Tribal and Bureau of Indian Affairs (BIA) owned lands. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)

 

27.       Discussion and possible action for approval of Amendment No. 2, modification of the Engineering Agreement for Oklahoma County Project E-2005-M, Remodel of the Oklahoma County Courthouse. This amendment is not to exceed $4,336.00.  Requisition No. 11102759 has been issued to GSB, Inc. in the amount of $4,336.00 from County Bonds 2008/County Building Projects/Other Services (2032/1206/55370), contingent upon encumbrance of funds.  Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

 

Health and Safety

 

28.       Discussion and possible action to convey the title of a Sheriff s Department 2001 Ford Pickup to Allstate Insurance Company in exchange for a settlement amount paid to Oklahoma County in the amount of $8,114.00.  This vehicle was declared a total loss following an accident, with Allstate insured.  Requested by Dan Matthews, Director, Environmental Health and Safety.  (Document Received)

 

Sheriff

 

29.       Discussion and possible action for approval of a grant award from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS),  COPS Secure Our Schools Program  grant to fund security enhancements for Deer Creek, Millwood, and Santa Fe South Schools in the amount of $106,243.00.  There is a fifty percent matching funds required which will be the responsibility of the respective school. Captain David Baisden of the Sheriff s Office will be responsible for all programmatic reporting.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

30.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

31.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

32.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

33.       Commissioners Comments/General Remarks:

 

34.       New business:  In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

35.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to title 25 O.S.   307(B)(4) for confidential communications with board s attorney to discuss the status of case CIV-06-1158, Jill Cutter aka Jill Harris, Estate of William E. Harris IV, deceased vs. the Metro Fugitive Squad, et al.

 

b. Pursuant to title 25 O.S.   307(B)(4) for confidential communications with Board s Attorney to discuss Murray Donald Hutton, Jr., et al vs. the Board of County Commissioners for Oklahoma County CIV-09-537, to discuss possible settlement, if any.

 

c. Pursuant to Title 25 O.S.   307(b)(4) for confidential communications with Board s Attorney to discuss HCA Health Services of Oklahoma, Inc., d/b/a OU Medical Center v. The Board of County Commissioners of Oklahoma County, Oklahoma, CJ-2010-6381, regarding current status and possibility of settlement.

 

36.       Action regarding the status of case CIV-06-1158, Jill Cutter aka Jill Harris, Estate of William E. Harris IV, deceased vs. the Metro Fugitive Squad, et al.

 

37.       Action regarding Murray Donald Hutton, Jr. et al vs. the Board of County Commissioners for Oklahoma County CIV-09-537, to discuss possible settlement, if any.

 

38.       Action regarding HCA Health Services of Oklahoma, Inc., d/b/a OU Medical Center v. The Board of County Commissioners of Oklahoma County, Oklahoma, CJ-2010-6381, regarding current status and possibility of settlement.

 

39.       Adjourn at __________ until 9:00 a.m., October 20, 2010.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy