BOARD OF
October 19, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, October 14, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of Wednesday,
October 12, 2011, and special meeting of Thursday,
October 13, 2011, prepared by the
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $17,814.98 for period ending October 11, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 538719 through 539141 for Oklahoma County in the amount of $271,511.21, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2011-197 Sheriff s Sale
Case No. TC2011-027 Tort Claim
8. Receive Monthly Report of Fees for the month of September, 2011. (Document Received)
County Assessor $ 1,341.25
Planning Commission Inspection Fee Fund $ 37,503.58
Planning Commission State Building Code Fund $ 2,580.55
Planning Commission Fee Fund Report $ 15,776.00
Sheriff Fees $ 117,919.55
Sheriff Incarceration Fees $ 1,720.37
Law Library Fees $ 36,969.47
Revolving Fund Fees $ 38,260.98
Drug Court User Fees $ 2,669.00
Court
Fund Bank of
Oklahoma Revolving
Beginning Balance $1,955,577.25 $1,037,363.23
Deposits & Canceled Vouchers $1,212,001.84 $ 42,753.73
Disbursements $ 636,642.96 $ 24,122.97
Ending Balance $2,530,936.13 $1,055,993.99
General Fund $ 330,320.31
Clerk Lien Fee Fund $ 9,976.32
UCC Central Filing Fund $ 55,806.92
Records Preservation Fund $ 67,835.00
OK Tax Comm. % of Doc Stamps $ 246,455.19
Mechanic Liens/Investments $ 54.10
Refunds $ 33,522.86
Total $ 743,970.70
Escrow Cash Bond Fund $ 500.00
Culvert Pipe Sales Fund
8206 $ 1,160.32
Total $ 1,660.32
Election Board $ 35,818.10
9. Receive Depository
Fund Accounts Summary for the month of September, 2011. Requested by Forrest
Butch
10. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
CHARLES LE 05-155-4900; MILITARY PARK ADDITION;
S125FT LOTS 21 & 22; BLOCK 027
SAMUEL Z. NINO 10-050-5380; COLLEGE HILL ADDITION;
LOTS 15 & 16; BLOCK 016
MICHAEL A. CLAUSS SR 09-147-6920; CAPITOL HILL ADDITION;
LOTS 14 & 15; BLOCK 030
WORLD MISSIONS UNLIMITED 07-359-1300; KESSLERS SUB ADDITION;
LOT 013; BLOCK 000
WORLD MISSIONS UNLIMITED 09-399-3150; SCHILLINGS ADDITION; LOTS
37 & 38; BLOCK 014
WORLD MISSIONS UNLIMITED 09-483-1685; LAWRENCE PLACE
ADDITION; LOTS 7 & 8; BLOCK 004
WORLD MISSIONS UNLIMITED 09-525-5250; IVANHOE ADDITION; LOTS 32
& 33; BLOCK 004
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
District No. 3
11. Discussion and possible action to approve Resolution No. __________ to determine that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work. The structure at issue is owned by Bank of New York Mellon f/k/a The Bank of New York as Trustee for the Certificate holders of the CWABS, Inc. Asset-Backed Certificates, Series 2005-3 and is located at 2722 Rambling Rd., Edmond, Oklahoma 73025 and more particularly described as:
Commencing at the Northeast Corner (NE/C) of the East Half (E/2) of the Northeast Quarter (NE/4) of the Northeast Quarter (NE/4) of the Southwest Quarter (SW/4) of Section Nine (9), Township Fourteen (14) North, Range Three (3) West, Oklahoma County, State of Oklahoma, according to the U.S. Government Survey thereof; thence South 89 degrees 08 30 West on the North line of said SW/4 a distance of 256. 24 feet; thence South 0 degrees 06 41 West and parallel with the East line of said SW/4 a distance of 89.0 feet to the True Point of Beginning; thence continuing South 0 degrees 06 41 West and parallel with the East line of said SW/4 a distance of 251.0 feet; thence North 89 degrees 08 30 East and parallel with the North line of said SW/4 a distance of 256.24 feet to a point on the East line of the SW/4; thence North 0 degrees 06 41 East on the East line of said SW/4 a distance of 60.0 feet; thence North 80 degrees 00 29 West a distance of 76.80 feet; thence North 17 degrees 19 29 West a distance of 34.40 feet; thence North 46 degrees 55 49 West a distance of 70.50 feet; thence North 05 degrees 12 34 West of distance of 88.50 feet; thence North 87 degrees 33 08 West a distance of 110.52 feet and the point or place of beginning.
The Board of County Commissioners has the authority to make this determination pursuant to 19 O.S. 360. Dilapidated building means a structure which through neglect or injury lacks necessary repairs or otherwise is in a state of decay or partial ruin to such an extent that said structure is a hazard to the health, safety or welfare of the general public or creates a fire hazard which is dangerous to other property. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
12. Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by Bank of New York Mellon f/k/a The Bank of New York as Trustee for the Certificate holders of the CWABS, Inc. Asset-Backed Certificates, Series 2005-3 and is located at 2722 Rambling Rd., Edmond, Oklahoma 73025 and more particularly described as:
Commencing at the Northeast Corner (NE/C) of the East Half (E/2) of the Northeast Quarter (NE/4) of the Northeast Quarter (NE/4) of the Southwest Quarter (SW/4) of Section Nine (9), Township Fourteen (14) North, Range Three (3) West, Oklahoma County, State of Oklahoma, according to the U.S. Government Survey thereof; thence South 89 degrees 08 30 West on the North line of said SW/4 a distance of 256. 24 feet; thence South 0 degrees 06 41 West and parallel with the East line of said SW/4 a distance of 89.0 feet to the True Point of Beginning; thence continuing South 0 degrees 06 41 West and parallel with the East line of said SW/4 a distance of 251.0 feet; thence North 89 degrees 08 30 East and parallel with the North line of said SW/4 a distance of 256.24 feet to a point on the East line of the SW/4; thence North 0 degrees 06 41 East on the East line of said SW/4 a distance of 60.0 feet; thence North 80 degrees 00 29 West a distance of 76.80 feet; thence North 17 degrees 19 29 West a distance of 34.40 feet; thence North 46 degrees 55 49 West a distance of 70.50 feet; thence North 05 degrees 12 34 West of distance of 88.50 feet; thence North 87 degrees 33 08 West a distance of 110.52 feet and the point or place of beginning
Pursuant to 19 O.S. 360 the notice of Dilapidation and Lien shall be filed with the County Clerk. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
County
Clerk
13. Discussion and possible action to receive Oklahoma County Conservation District Audit Report for the Year Ended June 30, 2011. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
Facilities Management
14. Discussion
and possible action for approval of the following Change
Order No. 2 to Oklahoma County E-2010-D, Oklahoma County Annex Building
Window Retrofit, not to exceed $5,000.00. Requisition No. 11202364 has been
issued to George Knox Glass Company in the amount of $5,000.00 from Capital
Projects/Capital Improvement-Regular/Buildings-Renovation (2010/1200/55010) contingent
upon encumbrance of funds. Requested by
Mark Stephens, Property Manager and has been approved as to form and legality
by Gretchen Crawford, Assistant District Attorney. (Document Received).
Amount Change Order No. 1 26,000.00
Amount this Change Order 5,000.00
Change
Orders 7.38%
Recurring
Agenda Items:
15. Approve
all claims,
list available for inspection in the office of the
16. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
17. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
18. Commissioners Comments/General Remarks:
19. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
20. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW12012 Avigilon or Equivalent
21. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss Tamika Colbert v. The Board of County Commissioners of Oklahoma County, Oklahoma, et al, CIV-08-1216, regarding settlement, if any.
b. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss status of case regarding Marilyn Mitchell vs. BOCC, et. al. CIV-09-1201.
22. Action regarding confidential communications with Board s attorney to discuss Tamika Colbert v. The Board of County Commissioners of Oklahoma County, Oklahoma, et al, CIV-08-1216, regarding settlement, if any.
23. Action regarding confidential communications with Board s attorney to discuss status of case regarding Marilyn Mitchell vs. BOCC, et. al. CIV-09-1201.
24. Adjourn at __________ until 9:00 a.m., Wednesday, October 26, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board