BOARD OF
Wednesday, October 27, 2010
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, October 22, 2010.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of Wednesday, October
20, 2010 and Special
BOCC Meeting of Friday, October 22, 2010, prepared by the
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $18,569.22 for period ending October 18, 2010, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 510810 through 511254 for Oklahoma County in the amount of $341,831.94 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive Monthly Report of Fees for the month of September, 2010. (Document Received)
County Sheriff $1,371,479.84
Commissioners/Culvert Pipe Sales Fund 8206 $ 1,523.91
General Fund $ 322,954.83
County Clerk Lien Fee Fund $ 8,102.42
UCC Central Filing Fund $ 62,032.80
Records Preservation Fund $ 67,600.00
OK Tax Comm. % of Doc Stamps $ 224,037.82
Mechanic Liens/Investments $ 10,611.18
Refunds $ 820.51
Total
Receipts $ 696,159.56
9N Restitution $23,194.55
9J Restitution $ 3,047.73
JJC Emergency $ 1,896.26
8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
1-2010-101 $369.88
9. Receive the following litigation:
TC-2010-028: Tort Claim
TC-2010-030: Tort Claim
10. Discussion
and possible action to approve Resolution
No. _________ to appoint John Comstock as Receiving
Officer for Emergency Management.
Requested by David Barnes, Director, Emergency
Management. (Document Received)
End
of Consent Docket
District
No. 1
11. Discussion and possible action for approval of Offer to Sell Real Property wherein the Board of County Commissioners will purchase from Eagle Excellent Enterprises, LLC the following real estate: Lot 2, Block 5, Crutcho Park Sub Addition to Oklahoma County, Oklahoma, AKA 1912 N. Boyd St. according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $10,105.00. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project, Phase III and payment will be made from the County Bond Fund/Flood Control-Crutcho, 2032/1204. The dollar amount contained in this agreement is based upon the Board of County Commissioner's original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments. (Parcel No. 9). Requested by Willa Johnson, County Commissioner, District No. 1 and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
12. Discussion and possible action for approval of Offer to Sell Real Property wherein the Board of County Commissioners will purchase from Kenneth M. Taylor the following real estate: Lot 19, Block 3, Crutcho Park Sub Addition to Oklahoma County, Oklahoma, AKA 2105 N. Boyd St. according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $66,000.00. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project, Phase III and payment will be made from the County Bond Fund/Flood Control-Crutcho, 2032/1204. The dollar amount contained in this agreement is based upon the Board of County Commissioner's original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments. (Parcel No. 13). Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
13. Discussion and possible action for approval of Offer to Sell Real Property wherein the Board of County Commissioners will purchase from Dawn Blair the following real estate: Lot 22, Block 4, Crutcho Park Sub Addition to Oklahoma County, Oklahoma, AKA 1909 N. Boyd St. according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $74,000.00. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project, Phase III and payment will be made from the County Bond Fund/Flood Control-Crutcho, 2032/1204. The dollar amount contained in this agreement is based upon the Board of County Commissioner's original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments. (Parcel No. 14). Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
14. Discussion and possible action for approval of Offer to Sell Real Property wherein the Board of County Commissioners will purchase from Shari L. Schutte the following real estate: Lot 18, Block 4, Crutcho Park Sub Addition to Oklahoma County, Oklahoma, AKA 1809 N. Boyd St. according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $65,000.00. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project, Phase III and payment will be made from the County Bond Fund/Flood Control-Crutcho, 2032/1204. The dollar amount contained in this agreement is based upon the Board of County Commissioner's original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments. (Parcel No. 15). Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
15. Discussion and possible action for approval of Offer to Sell Real Property wherein the Board of County Commissioners will purchase from Clinton Clymer and Leona Clymer the following real estate: Lot 6, Block 5, Crutcho Park Sub Addition to Oklahoma County, Oklahoma, AKA 1812 N. Boyd St. according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $72,000.00. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project, Phase III and payment will be made from the County Bond Fund/Flood Control-Crutcho, 2032/1204. The dollar amount contained in this agreement is based upon the Board of County Commissioner's original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments. (Parcel No. 16). Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford. (Document Received)
16. Discussion and possible action for approval of Offer to Sell Real Property wherein the Board of County Commissioners will purchase from Jose Chavez Zuniga and Aileen A. Zuniga the following real estate: Lot 12, Block 1, Crutcho Park Sub Addition to Oklahoma County, Oklahoma, AKA 2100 N. Godlin Ave. according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $64,000.00. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project, Phase III and payment will be made from the County Bond Fund/Flood Control-Crutcho, 2032/1204. The dollar amount contained in this agreement is based upon the Board of County Commissioner's original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments. (Parcel No. 17). This item is requested by Willa Johnson, County Commissioner, District No. 1 and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
17. Discussion and possible action for approval of Agreement between Oklahoma County and WDB Engineering, for surveys, preliminary plans for plan-in-hand, final construction plans, geotechnical investigation, estimates and general engineering supervision for bridge replacement .9 miles East of Dobbs Road on 164th Street, Oklahoma County Project 1-2005-G, not to exceed $29,000.00. Requisition No. 11103227 has been issued to WDB Engineering, PLLC in the amount of $29,000.00 from 1111/1200/54454 (CBRI/County Commissioners/Professional Services A&E), contingent upon encumbrance of funds. Requested by Willa Johnson, County Commissioner, District No. 1 and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
18. Discussion and possible action for approval of Programming Resolution No. _______ for Oklahoma County Project 1-2005-G, Bridge and approaches on 164th Street 0.9 Miles East of Dobbs Road (CN38), Oklahoma County District No. 1. The estimated construction cost is $300,000.00 and will be funded from CBRI Funds and Federal Funds. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
County Clerk
19. Discussion and possible action to
receive FY 2011 Consolidated
Local Central Services OMB A-87 Cost Allocation Plan & Indirect Cost
Rate Proposal for Oklahoma County, Oklahoma, for the Fiscal Year Ending June 30,
2011 (Based on actual expenditures for the Fiscal Year ended June 30,
2009). Prepared by
Justice Benefits, Inc. Requested by Carolynn
20. Discussion and possible action to receive The Oklahoma County Utility Services Authority Annual Financial Statements and Independent Auditor s Report for the year ended December 31, 2009. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
21. Discussion and possible action to approve Resolution No. _______ amending the Oklahoma County Health and Dental Employer contribution rates to be effective July 1, 2011. Approved October 19, 2010, by the Oklahoma County Budget Board. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
22. Discussion and possible action to approve the Clinical Plan Management CVS agreement to implement cost savings programs for the Oklahoma County Prescription Plan. Approved October 21, 2010, by the Oklahoma County Budget Board. Requested by Carolynn Caudill, Oklahoma County Clerk, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
Engineering
23. Discussion and possible action for approval of Agreement with the City of Midwest City for additional design work for bridge replacement over Soldier Creek. City of Midwest City agrees to cover the cost of this additional design work, not to exceed $42,000.00 and will submit the funds to Oklahoma County upon approval of the Agreement by both parties. Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
24. Discussion and possible action for approval of Circuit Engineering District 5 Fund Project Application for District No. 2 to receive $14,285.00 as it s share of CED excess funds. These funds will be used to replace radio equipment for road crews. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
25. Discussion and possible action for approval of Amendment No. 1, Modification of the Engineering Agreement with The Benham Companies, LLC, for Oklahoma County Project 1-2009-A, Bridge replacement over Soldier Creek in Midwest City.
Additional Bridge Design $ 7,500.00
Additional Roadway Design $14,000.00
Additional Traffic Control $14,500.00
Additional Sidewalk Design $ 6,000.00
Net Decrease to Contract Amount $42,000.00
Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
26. Discussion and possible action to approve Resolution No.____ for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of $85,000.00. Funding will be utilized for the reconstruction of the bridge on Anderson Road just North of NE 23rd Street in Nicoma Park. Requested by Stacey Trumbo, PE, County Engineer.
27. Discussion and possible action to approve Resolution No.____ for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of $75,000.00. Funding will be utilized for the restoration of the drainage channel on Triple X Road from NE 50th Street to Wilshire Blvd. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
28. Discussion and possible action to approve Resolution No.____ for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of $50,000.00. Funding will be utilized for engineering and design cost of a bridge (Circle #26A) on NW 192nd Street just West of Council Road. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
29. Discussion and possible action to approve Resolution No.____ for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of $100,000.00. Funding will be utilized to purchase right-of-way for the future reconstruction of the bridge on NW 234th Street (Sorghum Mill Rd.) just East of Western Avenue (Circle #12). Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
30. Discussion and possible action to approve Resolution No.____ for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of $25,000.00. Funding will be utilized to complete a drainage study on NW 220th Street (Coffee Creek) just West of Portland (SH 74). Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
31. Discussion and possible action to approve Resolution No.____ for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of $40,000.00. Funding will be utilized to repair two sections of road on NE 234th Street (Sorghum Mill Road.) just east of Hiwassee Road. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
Sheriff
32. Discussion and possible action for authorization
for the Chairman to sign and return Notice
of Violation from the Oklahoma State Department of Health for deficiencies
and plan of correction at the Oklahoma County Jail, 201 North Shartel, Oklahoma
City, Oklahoma. Requested
by John Whetsel,
33. Discussion
and possible action for approval of Construction
Contract between Preferred Roofing and
Recurring
Agenda Items:
34. Approve
all claims,
list available for inspection in the office of the
35. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
36. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
37. Commissioners Comments/General Remarks:
38. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
39. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. 307(B)(4), discussion regarding possible settlement of Workers Compensation case on Ronnie Neal.
40. Action regarding possible settlement of Workers Compensation case on Ronnie Neal.
41. Adjourn at __________ until 9:00 a.m., Monday, November 1, 2010.
NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board