BOARD OF COUNTY COMMISSIONERS
Wednesday, November 10, 2010
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, November 5, 2010.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of November
1, 2010, and Emergency meeting of October
29, 2010, prepared by the
6. Discussion and possible action for summary of Oklahoma County 2010 United Way Campaign and recognition of Coordinators. Requested by Christi Jernigan, Director, Oklahoma County Social Services.
7. Discussion and possible action regarding the Annual Coat Drive in conjunction with the Salvation Army and Rotary International. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
The
following items, No. 8 through 16, are Consent Items and are routine in nature:
8. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $37,459.63 for period ending November 2, 2010, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
9. Approve Employee Benefit Trust Warrant No. 511785 through 512323 for Oklahoma County in the amount of $188,490.47 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
10. Receive Monthly Report of Fees for the month of October, 2010. (Document Received)
Juvenile Bureau $249,596.63
11. Recommendation for approval of Tort Claim No. 2010-031, Kay Barker, date of accident, March 11, 2010, for the amount of $229.93. Requested by Ian Wolfe, Safety Coordinator, Environmental Health & Safety. (Document Received)
12. Receive the following litigation:
TC 2010-029: Tort Claim
TC 2010-032: Tort Claim
Case No. CV 2010-1338 Petition to Foreclose the Right to Reopen Alleys
Case No. CJ-2010-7380 Foreclosure
Case No. CJ-2010-5687 Sheriff s Sale
Case No. 09-14140 WV Bankruptcy
13. Discussion and possible action for approval of Resolution No. __________ designating Lauren Adkison as Requisitioning Officer on all accounts for the Purchasing Department replacing Crystal Lefebvre. Requested by Jane Gaston, Purchasing Director. (Document Received)
14. Replace stale-dated Check
No. 32248 in the amount of $326.81 dated December 13, 2007, payable to Larry
Clement. This check was stale dated and
the monies deposited to the General Fund.
Requested by Forrest "Butch"
15. Discussion
and possible action to receive Oklahoma County Conservation District Audit
Report for the Year Ended June 30, 2010.
Requested by Carolynn Caudill,
16. Approval of Transcript
of Proceedings from the County Treasurer on the sale of county property,
acquired at RE-SALE, described as follows:
JERMIE & MELIA ROBERTSON 03-003-3510; CRESTON HILLS ADDITION; LOT 008; BLOCK 013
MARJORIE GRAY 06-190-3120; G & WEESNER SUB B11-13 DIT HT ADDITION; W16 1/2FT LOT 19 & ALL LOT 20; BLOCK 012
CHAR ONE LLC 08-634-9170; WILMONT PLACE ADDITION; W8FT LOT 9 & ALL LOT 10 & E15FT LOT 11; BLOCK 016
WESTWARD ENTERPRISES 09-455-7990; SHIELDS SO OKLA CITY ADDITION; LOTS 34 & 35; BLOCK 080
CLEMENTE MARTINEZ 10-008-4860; WHEELER ADDITION; ALL LOT 25 & E OF LOT 26; BLOCK 005
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
Drug
Court
17. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners and R.K. Black, Inc. This contract is for a Ricoh Aficio 5001 SPF copier with option to renew for four subsequent fiscal years. Requisition No. 11102830 has been issued to R.K. Black Missouri, LLC, in the amount of $4,752.00 from Drug Court Fund/Mental Health Receipts/Equipment-Copiers (1280/3150/54104), contingent upon encumbrance of funds. Requested by Robert Ravitz, Oklahoma County Public Defender, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Environmental
Health and Safety
18. Discussion and possible action to provide flu shots to Oklahoma County employees at no cost to the employee. Flu vaccine will be purchased from the Oklahoma City/County Health Department at a cost of $10.00 per dose and would be paid directly from the Employee Benefits Fund. Oklahoma County will request a total of 850 doses of the vaccine, 500 doses for the Oklahoma County Detention Center, 100 doses for Oklahoma County Juvenile Justice Center, and 250 doses for the Oklahoma County Downtown Complex. Additionally, Oklahoma City/County Health Department will provide nurses to administer the vaccine at the Downtown complex at no additional cost. Total cost will be $8,500.00 and funds will be encumbered contingent upon approval by the Board of County Commissioners. Requested by Dan Mathews, Director, Human Resources/Environmental Health and Safety. (Document Received)
Facilities
Management
19. Discussion and possible action to allow Chairman of the Board of County Commissioners to execute a Right of Entry instrument allowing temporary right of entry and improvements to Metro II Parking Garage along Dean McGee Avenue for Project 180 modifications. Requested by Mark Stephens, Director, Facilities Management. (Document Received)
20. Discussion and possible action for approval of the following Change Order No. 4, for Project No. E-2005-M, Infrastructure Improvements to the Oklahoma County Courthouse not to exceed $11,196.00. Requested by Mark Stephens, Director, Property Management, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
Original Contract $9,839,000.00
Previous Change Order 1 (232,730.00)
Previous Change Order 2 26,610.00
Previous Change Order 3 9,090.00
Amount this Change Order 11,196.00
%
Change Orders 0.48%
Social Services
21. Discussion and possible action to approve Non-Financial Agreement between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and RSVP of Central Oklahoma. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2011. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
22. Approve
all claims,
list available for inspection in the office of the
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Commissioners Comments/General Remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
27. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW11036 Oil & Lubricants
CW11051 Telephones & Equipment
28. Adjourn at __________ until 9:00 a.m., Wednesday, November 17, 2010.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board