BOARD OF
Wednesday, November 17, 2010
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, November 12, 2010.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of November 10, 2010, prepared by the
5. Discussion and possible action to
approve a Proclamation
recognizing November as American Indian Heritage Month. Requested by Willa Johnson,
The
following items, No. 6 through 12, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $9,324.55 for period ending November 8, 2010, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 512324 through 512771 for Oklahoma County in the amount of $117,595.93 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. 10-15663: Bankruptcy
Case No. 10-31905-ABC: Bankruptcy
TC 2010-033: Tort Claim
9. Receive cancelled check as follows: (Document Received)
Cancelled Check: Kendall Small, Check No. 820026445, dated October 29, 2010, in the amount of $1,566.75. Check was not re-issued. Employee retired September 30, 2010. (Document Received)
10. Receive Depository
Fund Accounts Summary for the month of October, 2010. Requested by Forrest
Butch
11. Receive Monthly Report of Fees for the month of October, 2010. (Document Received)
Commissioners/Culvert Pipe Sales Fund 8206 $ 667.88
General Fund $ 324,650.51
County Clerk Lien Fee Fund $ 9,126.80
UCC Central Filing Fund $ 57,101.52
Records Preservation Fund $ 70,730.00
OK Tax Comm. % of Doc Stamps $ 238,209.74
Mechanic Liens/Investments $ 85.47
Refunds $ 782.50
Total
Receipts $ 700,686.54
County Assessor $ 1,595.25
Election Board $ 4,628.84
Planning Commission Inspection Fee Fund $ 35,212.16
Planning Commission State Building Code Fund $ 6,112.80
Planning Commission Fee Fund Report $ 13,245.50
12. Approval of Transcript
of Proceedings from the County Treasurer on the sale of county property acquired
at RE-SALE, described as follows:
PABLO CARDENAS 06-134-5070; DITTMER HEIGHTS ADDITION; E50FT OF W100FT OF S140FT; BLOCK 003
GREAT SECTION 8 HOMES 07-360-5900; MCCLAIN SUB FRUITLND ADDITION; LOT 019; BLOCK 010
GREAT SECTION 8 HOMES 14-303-9800; FLORAL HILL ADDITION; LOTS 37 & 38; BLOCK 008
KEN HIGGS 14-373-3965; CAULKS VICTORY SUB ADDITION; S 1/2; LOT 491
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions.
Requested by Forrest Butch Freeman,
End
of Consent Docket
13. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW11005 Automotives Supplies
14. Discussion and possible action to approve Resolution No. __________ approving the incurrence of indebtedness by the Oklahoma Industries Authority issuing its revenue bonds or notes in two series with subseries in an aggregate amount not to exceed $62,000,000.00 ($62 Million) for Oklahoma City University to refund outstanding indebtedness and fund the cost of new projects for the University; authorizing the issuance of said bonds or notes; approving the waiving of competitive bidding and approving the proceedings of the Authority pertaining to the sale of said bonds or notes; and containing other provisions relating thereto. Requested by Mr. Gary Bush and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
District No. 2
15. Discussion and possible action to receive water cisterns, donated by the Regional Food Bank of Oklahoma. The cisterns would be used for the Community Garden Programs. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
16. Discussion and possible action to approve authorizing the County Clerk s Office to coordinate a County Wide Food Drive to support the Senior Shelter at Sunbeam Family Services. Requested by Carolynn Caudill, Oklahoma County Clerk.
Community Sentencing
17. Discussion and possible action to approve Settlement Agreement between Oklahoma County Board of County Commissioners, and the Department of Corrections, for Substance Abuse Group and Individual Counseling Services. Requested by Ron Lock, Director, Community Sentencing, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Engineering
18. Discussion and possible action to approve Resolution No. _________, Oklahoma County s Five Year Plan for 2011-2015. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
19. Discussion and possible action for approval of the State of Oklahoma Department of Transportation County Road Action Report. These reports verify that the roads are maintained by the County and are eligible for inclusion in the County s certified County road mileage. Boucher Drive is located south of Waterloo Road between Sooner Road and Interstate 35. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
20. Discussion and possible action for approval of the State of Oklahoma Department of Transportation County Road Action Report. These reports verify that the roads are maintained by the County and are eligible for inclusion in the County s certified County road mileage. Moccasin Lane is located north of Britton Road between Dobbs Road and Luther Road. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
Facilities
Management
21. Discussion and possible action for approval of the following Change Order No. 5, for Project No. E-2005-M, Infrastructure Improvements to the Oklahoma County Courthouse not to exceed $32,179.00. Requested by Mark Stephens, Director, Facilities Management, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
Original Contract $9,839,000.00
Previous Change Order 1 (232,730.00)
Previous Change Order 2 26,610.00
Previous Change Order 3 9,090.00
Previous Change Order 4 11,196.00
Amount this Change Order 32,179.00
%
Change Orders .8%
22. Discussion and possible action for approval of the following Change Order No. 6, for Project No. E-2005-M, Infrastructure Improvements to the Oklahoma County Courthouse not to exceed $47,327.00. Requested by Mark Stephens, Director, Facilities Management, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
Original Contract $9,839,000.00
Previous Change Order 1 (232,730.00)
Previous Change Order 2 26,610.00
Previous Change Order 3 9,090.00
Previous Change Order 4 11,196.00
Previous Change Order 5 32,179.00
Amount this Change Order 47,327.00
%
Change Orders 1.28%
Recurring
Agenda Items:
23. Approve
all claims,
list available for inspection in the office of the
24. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
25. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
26. Commissioners Comments/General Remarks:
27. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
28. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(B) (4) for confidential communications with Board s Attorney to discuss current status of claim of Jerold and Melissa Wilson on behalf of Kirbi Wilson, deceased, TC 2010-032.
b. Pursuant to Title 25 O.S. 307(B) (4) for confidential communications with Board s Attorney to discuss current status of claim of Dustin Davenport, TC 2010-028.
29. Action regarding communications with Board s Attorney regarding current status of claim of Jerold and Melissa Wilson on behalf of Kirbi Wilson, deceased, TC 2010-032.
30. Action regarding communications with Board s Attorney to discuss current status of claim of Dustin Davenport, TC 2010-028.
31. Adjourn at __________ until 9:00 a.m., Wednesday, November 24, 2010.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy