OKLAHOMA COUNTY BUDGET BOARD

REGULAR MEETING

320 Robert S. Kerr

Conference Room 201

Oklahoma City, Ok  73102

 

AGENDA

 

10:00 a.m., Thursday, November 20, 2008

 

1.                  Call meeting to order.

 

2.                  Notice of the meeting was properly posted Wednesday, November 19, 2008.

 

3.                  Discussion and possible action to approve the minutes of the Regular meetings dated Thursday, September 18th, and October 16, 2008 and the special meetings dated Tuesday, September 30th, and Monday, October 27, 2008.

 

 

The following items, No. 4 through 7.2 are Consent Items and are routine in nature:

 

4.                  CASH FUND APPROPRIATIONS

 

4.1      Discussion and possible action on Resolution HWY 8-09: Cash fund appropriation for

           Highway Cash 1110 as follows:

                                       9100                     9200            9300                    Total

            1110-51000              Salary           $130,000.00        $130,000.00    $106,383.61       $366,383.61

            1110-52000              Benefits             40,000.00         $46,000.00      $41,400.67       $127,400.67

            1110-53000              Travel                         $.00                  $0.00                 $.00                    $.00

            1110-54000              Operation      $190,049.82       $408,693.85    $199,635.04       $798,378.71

            1110-55000              Capital                     $0.00                  $0.00               $0.00                  $0.00

            1110-9101-54000    Operation                 $0.00                  $0.00               $0.00                  $0.00

            1110-9102-54000    Operation                 $0.00                  $0.00               $0.00                  $0.00

            1110-9205-55000    Capital                     $0.00         $17,115.41               $0.00         $17,115.41

            1110-9206-54000    Operation                 $0.00                  $0.00               $0.00                  $0.00

            Total                                              $360,049.82       $601,809.26    $347,419.32    $1,309,278.40

To appropriate miscellaneous and Tax Commission receipts for the month of October 2008 as follows (Document Received):

 

Misc. Receipts                                                        Tax Collections

Sale of Material D-1                              $660.96    Gross Production                   $237,711.08

Sale of Material D-2                              $412.33    Diesel Fuel Excise Tax           $113,169.79

Sale of Material D-3                                  $0.00    Gasoline Excise Tax               $330,234.05

Reimb Gas & Fuel D-1                       $1,445.40    Special Fuel Tax                               $0.00

Reimb Gas & Fuel D-2                          $672.34    Veh Coll for Rds /w CRIRF$342,443.70

Reimb Gas & Fuel D-3                       $4,096.51    Interest                                             $0.00

Reimb Parts & Serv Repair D-2                $0.00    Sub Total                           $1,023,558.62

Reimb Parts & Serv Repair D-3            $493.40

Sale of Scrap(Iron etc) D-3                $1,087.20

Reimb. from General Fund  D-1        $15,000.00

Reimb from General Fund D-2                 $37.20

Reimb from General Fund D-3               $556.00

Reimb. from FEMA-Nat. Dis.D-2  $259,501.19

City of Edmond Mowing D-1             $1,757.25

Miscellaneous Receipts Total          $285,719.78    Total Receipts                    $1,309,278.40

 

4.2       Discussion and possible action on Resolution TMF 7-09: Cash fund appropriation for

            Treasurer’s Mortgage Tax Fee Fund 1140 as follows:

            1140-1500-2009-51000                      Salary                                        $3,840.31

            1140-1500-2009-52000                      Benefits                                     $1,165.36

            1140-1500-2009-53000                      Travel                                           $289.45

            1140-1500-2009-54000                      Operation                                  $2,337.85

            1140-1500-2009-55000                      Capital                                      $4,787.03

            Total                                                                                                   $12,420.00

            To appropriate receipts for the month of October 2008. (Document Received)

 

4.3       Discussion and possible action on Resolution CCLF 7-09: Cash fund appropriation for

            County Clerk Lien Fee Fund 1150 as follows:

            1150-1700-2009-54000                      Operation                                  $3,768.87

            1150-1700-2009-55000                      Capital                                      $3,768.87

            Total                                                                                                     $7,537.74                           

            To appropriate receipts for the month of October 2008. (Document Received)

 

4.4       Discussion and possible action on Resolution UCC 7-09: Cash fund appropriation for County Clerk Uniform Commercial Code Fee Fund 1151 as follows:

            1151-1700-2009-51000                      Salary                                      $23,000.00

            1151-1700-2009-52000                      Benefits                                     $7,000.00

            1151-1700-2009-54000                      Operation                                $25,600.81

            1151-1700-2009-55000                      Capital                                    $25,600.82

            Total                                                                                                   $81,201.63

            To appropriate receipts for the month of October 2008. (Document Received)

 

4.5       Discussion and possible action on Resolution CCRP 9-09: Cash fund appropriations for County Clerk Records Preservation and Management Fund 1152 as follows:

            1152-1700-2009-54000                      Operation                                $74,782.40

            To appropriate receipts for the month of October 2008. (Document Received)

 

4.6       Discussion and possible action on Resolution SF 8-09: Cash fund appropriation for Sheriff Service Fee Fund 1160 as follows:

            1160-5100-2009-51000                      Salary                                    $125,000.00

            1160-5100-2009-52000                      Benefits                                   $50,000.00

            1160-5100-2009-53000                      Travel                                      $20,518.48

            1160-5160-2009-54000                      Operation                                $16,777.70

            Total                                                                                                 $212,296.18

            To appropriate interest and miscellaneous receipts for the month of October 2008.

            (Document Received)

 

4.7       Discussion and possible action on Resolution SSR 10-09: Cash fund appropriation for Sheriff Special Revenue Fund 1161 as follows:

            1161-5110-2009-51000                      Salary                                    $800,000.00

            1161-5110-2009-52000                      Benefits                                 $304,460.60

            1161-5111-2009-54000                      Operation                              $156,790.50

            1161-5112-2009-55000                      Capital                                  $246,702.40

            1161-5146-2009-54000                      Operation                              $200,000.00

            Total                                                                                              $1,707,953.50

            To appropriate interest and miscellaneous receipts for the month of October 2008.

            (Document Received)

 

4.8       Discussion and possible action on Resolution AFR 8-09: Cash fund appropriation for

            Assessor’s Fee Revolving Fund 1201 as follows:

            1201-1300-2009-55000                      Capital                                      $2,202.00

            To appropriate receipts for the month of October 2008. (Document Received)

 

4.9       Discussion and possible action on Resolution JPF 7-09: Cash fund appropriation for

            Juvenile Probation Fee Fund 1231 as follows:

            1231-5200-2009-54000                      Operation                                  $3,523.50

            To appropriate receipts for the month of October 2008. (Document Received)

 

4.10     Discussion and possible action on Resolution JWRF 7-09: Cash fund appropriation for

            Juvenile Work Restitution Fund 1232 as follows:

            1232-5200-2009-51000                      Salary                                        $1,017.50

            1232-5200-2009-52000                      Benefits                                     $1,017.50                           

            Total                                                                                                     $2,035.00

         To appropriate receipts for the month of October 2008. (Document Received)

 

4.11     Discussion and possible action on Resolution JGF 8-09: Cash fund appropriation for

            Juvenile Grant Fund 1233 as follows:

            1233-5217-2009-54000                         Operation                                  $360.00

         To appropriate grant receipts for the month of October 2008. (Document Received)

 

4.12     Discussion and possible action on Resolution PC 7-09: Cash fund appropriations for

            Planning Commission Fee Fund 1240 as follows:

            1240-3000-2009-51000                         Salary                                         $15,000.00

            1240-3000-2009-52000                         Benefits                                        $4,186.23

            Total                                                                                                          $19,186.23

         To appropriate fee receipts for the month of October 2008. (Document Received)

 

 

4.13     Discussion and possible action on Resolution CSF 8-09: Cash fund appropriations for

            Community Service Fee Fund 1260 as follows:                               

            1260-3100-2009-51000                         Salary                                           $4,000.00

            1260-3100-2009-52000                         Benefits                                        $3,210.80

            1260-3105-2009-54000                         Operation                                     $6,172.00

            Total                                                                                                          $13,382.80

         To appropriate fee receipts for the month of October 2008.  (Document Received)

 

4.14     Discussion and possible action on Resolution SENT 7-09: Cash fund appropriations for

            Community Sentencing Fund 1270 as follows:

            1270-3110-2009-51000                         Salary                                         $41,199.14

            1270-3110-2009-52000                         Benefits                                      $16,209.50

            1270-3110-2009-53000                         Travel                                           $2,026.18

            1270-3110-2009-54000                         Operation                                     $6,078.56

            1270-3110-2009-55000                         Capital                                          $2,026.18

            Total                                                                                                          $67,539.56

         To appropriate fee receipts for the month of October 2008. (Document Received)

 

4.15     Discussion and possible action on Resolution DCF 7-09: Cash fund appropriations for

            Drug Court Fund 1280 as follows:

            1280-3150-2009-51000                         Salary                                         $44,270.83

            1280-3150-2009-54000                         Operation                                     $9,965.00

            Total                                                                                                          $54,235.83                     

            To appropriate fee receipts for the month of October 2008. (Document Received)

 

4.16     Discussion and possible action on Resolution CIR 6-09: Cash fund appropriation for

            Capital Improvement- Regular Fund 2010 as follows:

         2010-1200-2009-55000                         Capital                                          $1,437.49

         To appropriate interest receipts for the month of October 2008. (Document Received)

 

4.17     Discussion and possible action on Resolution CIT 6-09: Cash fund appropriation for

            Capital Improvement-Tinker 2030 as follows:

         2030-1200-2009-55000                         Capital                                               $17.82

         To appropriate interest receipts for the month of October 2008. (Document Received)

 

4.18     Discussion and possible action on Resolution CB 9-09: Cash fund appropriation for County Bonds 2008, 2032 as follows:

            2032-0001-2009-54000                         Operation                                          $24.66

            2032-1203-2009-55000                         Capital                                      $318,536.60

            2032-1204-2009-55000                         Capital                                        $11,013.40

            2032-1205-2009-55000                         Capital                                        $12,206.45

            2032-1206-2009-55000                         Capital                                        $42,722.56

            Total                                                                                                        $384,503.67

         To appropriate Interest receipts for the month of October 2008. (Document

         Received)

 

4.19     Discussion and possible action on Resolution JF 5-09: Cash fund appropriation for Jail

            Facility Fund 2040 as follows:

            2040-5100-2009-55000                         Capital                                               $38.00

            To appropriate Interest receipts for the month of October 2008. (Document Received)

 

4.20     Discussion and possible action on Resolution SOPP 6-09: Cash fund appropriation for

            Sale of Property Proceeds 2050 as follows:

         2050-1200-2009-55000                         Capital                                               $13.31

         To appropriate interest receipts for the month of October 2008. (Document Received)

 

4.21     Discussion and possible action on Resolution EB 10-09: Cash fund appropriation for Employee Benefits 4010 as follows:

            4010-0001-2009-54000                         Operation                                   $74,646.43

            To appropriate balance of receipts for the month of October 2008. (Document Received)

 

4.22     Discussion and possible action on Resolution EB 11-09: Cash fund appropriation for Employee Benefits 4010-0001-2009-54000 in the amount of $950,000.00.   To appropriate miscellaneous receipts for the month of November contingent upon funds becoming available on November 26, 2008. (Document Received)

 

4.23     Discussion and possible action on Resolution WC 6-09: Cash fund appropriation for Worker’s Compensation Fund 4020 as follows:

         4020-0001-2009-54000                         Operation                                     $8,399.47

         To appropriate receipts for the month of October 2008.

 

4.24     Discussion and possible action on Resolution LL 7-09: Cash fund appropriations for Law Library Fund 6010 as follows:

         6010-0001-2009-51000                         Salary                                         $10,700.00

         6010-0001-2009-52000                         Benefits                                        $3,200.00

         6010-0001-2009-54000                         Operation                                   $29,332.28

         Total                                                                                                          $43,232.28

         To appropriate receipts for the month of October 2008. (Document Received)

 

5.                  CASH FUND CARRY-OVER

 

5.1       Discussion and possible action on Resolution HWY 9-09: Carry-over appropriations for Highway Cash 1110 in the amount of $134,555.36. To move funds from fiscal year 2007-08 to fiscal year 2008-09.

 

5.2       Discussion and possible action on Resolution TMF 8-09: Carry-over appropriations for Treasurer’s Mortgage Tax Fee Fund 1140 in the amount of $11,358.95.  To move funds from fiscal year 2007-08 to fiscal year 2008-09.

 

5.3       Discussion and possible action on Resolution JGF 9-09: Carry-over appropriations for Juvenile Grant Fund 1233 in the amount of $6,807.61.  To move funds from fiscal year 2007-08 to fiscal year 2008-09.

 

5.4              Discussion and possible action on Resolution CSF 9-09: Carry-over appropriations for Community Service Fee 1260 in the amount of $1,815.00.  To move funds from fiscal year 2007-08 to fiscal year 2008-09.

 

5.5               Discussion and possible action on Resolution SENT 8-09: Carry-over appropriations for Community Sentencing Fund 1270 in the amount of $253.20.  To move funds from fiscal year 2007-08 to fiscal year 2008-09.

 

5.6              Discussion and possible action on Resolution DCF 8-09: Carry-over appropriations for Drug Court Fund 1280 in the amount of $4,250.70.  To move funds from fiscal year to fiscal year 2008-09.

 

5.7              Discussion and possible action on Resolution TCF 7-09: Carry-over appropriations for Tinker Clearing 2002 Fund in the amount of $334,021.31.  To move funds from fiscal year 2007-08 to fiscal year 2008-09.

 

 

6.                  CASH FUND TRANSFERS

 

6.1       Discussion and possible action on Resolution CSF 10-09: Transfer of appropriations for Community Service Fee Fund 1260 in the amount of $400.00 as follows:

            From 1260-3100-2009-51000               Salary                       $400.00

                       To 1260-3100-2009-52000        Benefits                                           $400.00

            Transfer is necessary to cover benefits for payroll.

 

7.         GENERAL FUND TRANSFERS

 

7.1       Discussion and possible action on Resolution GF 11-09: Transfer of General Fund appropriations for Training and General Assistance Grants 6110 in the amount of $5,000.00 as follows:

            From 1001-6110-2009-51000               Salary                    $5,000.00

                       To 1001-6110-2009-52000        Benefits                                        $5,000.00

            Transfer is necessary to fund benefits for November payroll.

 

7.2       Discussion and possible action on Resolution GF 12-09: Transfer of General Fund appropriations for County Sheriff 5100 in the amount of $156,037.00 as follows:

            From 1001-5100-2009-55000               Capital              $156,037.00

                       To 1001-5100-2009-52000        Benefits                                    $156,037.00

            Transfer is necessary to move funds back to benefits account where needed.  The funds were placed in the capital account in case expenditures were needed before the SCAAP Grant money from prior year could be put back into their capital.

 

End of Consent Docket

 

8.                  Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Accounting Manager. This item requested by Carolynn Caudill, County Clerk and Secretary to the County Budget Board. (Document Received.)

 

8.                  Discussion and possible action to receive the GASB 45 Other Post Employment Benefits Actuary Report prepared by Milliman to be presented by Danny Lambert, County Clerk’s Accounting Manager.  This item request by Carolynn Caudill, County Clerk and Secretary to the County Budget Board. (Document Received.)

 

9.                  Discussion and action to receive Memo from Carolynn Caudill, County Clerk to the Budget Board and possible action to transfer $157,937.64 surplus funds from the fiscal year 2007-08 State Audit account (currently appropriated in State Auditor’s 09 funds)  to be used to help fund the Oklahoma County’s Human Resource Management System, RFP No. 1090113.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board.(Document Attached)

 

10.              Board Comments/ Comments from the Elected Officials.

 

11.              Citizens’ participation.  Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.

 

12.              New Business.  In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”

 

13.              Adjourn the meeting at                               until the next meeting.

 

 

NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

 

 

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD                                  

 

 

SIGNATURE: CAROLYNN CAUDILL, BY                                                                         Deputy            DEPUTY