BOARD OF
November 23, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, November 18, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, November 16, 2011, prepared by the
5. Discussion and possible action to approve Resolution No. __________ honoring Ray Ridlen for 20 years of Service. Requested by LaDonna Dunlop, Director, OSU Extension. (Document Received)
6. Discussion and possible action to approve Resolution No. ____________ reappointing Bill Hoag as a member of the Oklahoma County Board of Adjustments. Request by Willa Johnson, County Commissioner, District No.1. (Document Received)
The
following items, No. 7 through 12, are Consent Items and are routine in nature:
7. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $34,489.80 for period ending November 15, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Approve Employee Benefit Trust Warrant No. 540708 through 541452 for Oklahoma County in the amount of $324,220.75 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
9. Receive the following litigation:
Case No. CJ-2011-9168: Judgment
Case No. CJ-2011-197: Sheriff s Sale
Case No. TC-2011-030: Tort Claim
Case No. CJ-2011-7561: Foreclosure
Case No. CJ-2011-9295: Foreclosure
10. Received cancelled and lost checks as follows: (Document Received)
Check No. 1001338734 dated September 28, 2011, to Francotyp-Postalia, Inc., in the amount of $120.84, re-issue on November 23, 2011.
Check No. 1160036385 dated November 16, 2011, to Spencer Chamber of Commerce, in the amount of $300.00, check will not be re-issued.
Check No. 1161051241 dated October 12, 2011, to Windsor Door Company of OK Inc., in the amount of $125.00, Vendor did not received check, will be re-issued.
11. Receive Monthly Report of Fees for the month of October, 2011. (Document Received)
General Fund $ 320,208.14
Clerk Lien Fee Fund $ 7,665.27
UCC Central Filing Fund $ 60,636.96
Records Preservation Fund $ 68,655.00
OK Tax Comm. % of Doc Stamps $ 206,257.86
Mechanic Liens/Investments $ 19,619.57
Refunds $ 43,648.62
Total $ 726,691.42
Escrow Cash Bond Fund $ 500.00
Commissioners/Child Abuse $ 60.00
Culvert Pipe Sales Fund
8206 $ 2,843.98
Total $ 3,403.98
9N Restitution $ 27,140.67
9J Restitution $ 4,160.23
JJC Emergency $ 1,896.26
County Sheriff $1,531,650.61
Election Board $ 32,749.43
12. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
JULIO PEREZ 09-273-7600; SOUTH HARVEY SUB B 2
ADDITION; LOT 019; BLOCK 000
NEXT LOTS LLC 08-616-4680; RICHOLSONS HEIGHTS ADDITION;
LOTS 8 & 9; BLOCK 003
NEXT LOTS LLC 08-623-5540; CARNEY HEIGHTS ADDITION;
LOTS 43 & 44; BLOCK 013
NEXT LOTS LLC 08-634-0175; WILMONT PLACE ADDITION;
W17FT LOT 7 ALL LOT 8 & E15FT OF LOT 9; BLOCK 001
NEXT LOTS LLC 08-634-1040; WILMONT PLACE ADDITION; LOTS
1 & 2; BLOCK 003
NEXT LOTS LLC 09-315-1994; DRAPER PARK ADDITION; LOTS
11 & 12; BLOCK 012
NEXT LOTS LLC 09-455-6730; SHIELDS SO OKLA CITY
ADDITION; LOTS 13 & 14; BLOCK 074
NEXT LOTS LLC 09-833-4710; ECKROAT ADDITION; LOTS 7
& 8; BLOCK 009
NEXT LOTS LLC 15-043-1170; ATKINSON PARK 2ND
SEC 1 ADDITION; LOT 005; BLOCK 003
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
13. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW12051 Telephones & Equipment
CW12036 Oil & Lubricants
District No. 2
14. Discussion and possible action to approve Resolution No. __________ to determine that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work. The structure at issue is owned by Arlene Morris and is located at 18820 Oakwind Rd., Choctaw, Oklahoma 73020-6824 and more particularly described as:
Lot 011 Block 001 of Oakwind Subdivision, Oklahoma County, Oklahoma according to the recorded plat thereof
The Board of County Commissioners has the authority to make this determination pursuant to 19 O.S. 360. Dilapidated building means a structure which through neglect or injury lacks necessary repairs or otherwise is in a state of decay or partial ruin to such an extent that said structure is a hazard to the health, safety or welfare of the general public or creates a fire hazard which is dangerous to other property. Requested by Brian Maughan, Commissioner, District No. 2. (Document Received)
15. Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by Arlene Morris and is located at 18820 Oakwind Rd., Choctaw, Oklahoma 73020-6824 and more particularly described as:
Lot 011 Block 001 of Oakwind Subdivision, Oklahoma County, Oklahoma according to the recorded plat thereof
Pursuant to 19 O.S. 360 the notice of Dilapidation and Lien shall be filed with the County Clerk. Requested by Brian Maughan, Commissioner, District No. 2. (Document Received)
Engineering
16. Discussion and possible action to approve a 90
day extension to allow the property owner sufficient time for commencement
and completion of demolition activities for the dilapidated structure located
at 2722 Rambling Rd, Edmond, Oklahoma.
Requested by Stacey Trumbo, PE, County Engineer, and has been approved
as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document
Received)
17. Discussion and possible action for approval of Resolution No.______________ Programming Surface Transportation Program Urbanized Area (STP-UZA) Project, resurfacing a stretch of Britton Road beginning at Indian Meridian and continuing east to Triple X Road. Requested by Stacey Trumbo, County Engineer.
Sheriff
18. Discussion and possible
action to approve an Agreement
between Chrysler Group LLC and the Board of County Commissioners, for the
cooperative research use of two (2) 2012MY Ram 1500 4X4 Crew Cab Trucks. Requested by John Whetsel, County Sheriff,
and has been approved as to form and legality by James Robertson, Assistant
District Attorney. (Document Received)
Recurring
Agenda Items:
19. Approve
all claims,
list available for inspection in the office of the
20. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
21. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
22. Commissioners Comments/General Remarks:
23. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
24. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW12075 Printing of Voter Ballots
25. Executive Session for the purpose of discussing the following:
a. Pursuant to title 25 O.S. 307(B) (4) for confidential communications with Board s attorney to discuss Kevin James v Eric Helf, et al, Case No. CIV-10-899 regarding settlement, if any.
26. Action regarding confidential communications with Board s attorney to discuss Kevin James v Eric Helf, et al, Case No. CIV-10-899 regarding settlement, if any.
27. Adjourn at __________ until 9:00 a.m., Wednesday, November 30, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board