BOARD OF COUNTY COMMISSIONERS

9:00 a.m.

December 5, 2011

320 Robert S. Kerr, Room 103

Oklahoma City, OK

1. Call to order.

2. Notice of the meeting was posted Thursday, December 1, 2011.

3. Prayer and Pledge of Allegiance.

4. Approve the minutes of the meeting of Wednesday, November 30, 2011, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

5. Discussion and possible action to approve Resolution No. ____________ honoring Robert Bob Macy. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)

The following items, No. 6 through 10, are Consent Items and are routine in nature:

6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $14,925.26 for period ending November 29, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

7. Approve Employee Benefit Trust Warrant No. 541904 through 542090 for Oklahoma County in the amount of $247,452.09 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)

2-2011-009 $656.42

9. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County MIS. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

One (1) Fujitsu Scanner, c/n DP236-03305, acquired 04/06/1998 from SAI Computers, 813 S. Evans St., Greenville, NC 27834 for $3968.00.

One (1) Fujitsu Scanner Board, c/n DP236-03318, acquired 07/07/1998 from Aamcomp, Inc., 10701 Broadway Ext., Oklahoma City, OK 73114 for $755.00.

One (1) Cisco 10MB Fiber Router, c/n DP236-03637, s/n 250079409, acquired 08/11/2000 from Southwestern Bell Telephone, PO Box 4706, Houston, TX 77210 for $2104.00.

One (1) Gateway Pro SP4-1500 Computer w/ 19 Monitor, c/n DP236-03716, s/n 0023902444, acquired 07/10/2001 from Gateway Companies, Inc., 610 Gateway Dr., N. Sioux City, SD 57049 for $1918.00.

One (1) Set of 400 Exchange Cal 2000 Licenses, c/n DP236-03752, acquired 07/15/2001 from Mediasoft, 7512 Broadway Ext., Ste. 308, Oklahoma City, OK for $9860.00.

One (1) NetManage V 3.0 Software Upgrade, c/n DP236-03790, acquired 03/26/2002 from Lanware, Inc., 6150 Richmond, Ste. 116, Houston, TX 77057 for $1500.00.

One (1) Gateway 700SEB Computer w/ 18 Monitor, c/n DP236-03821, s/n 0027399508, acquired 06/26/2002 from Gateway Companies, Inc., 610 Gateway Dr., N. Sioux City, SD 57049 for $2128.00.

One (1) Set of 125 VirusScan Security Software Renewals, c/n DP236-03911, acquired 11/05/2002 from SHI, 2 Riverview Sr., Weston Canal Plaza, Somerset, NJ 08873 for $2756.25.

One (1) Set of 100 McAfee Virus Defense Suite V 7.0 Licenses, c/n DP236-03919, acquired 07/07/2003 from Frontier Tech LLC dba Microage, 1330 W. Southern Ave., Tempe, AZ 85282 for $6650.00.

One (1) Compaq Evo D510 Computer, c/n DP236-03935, s/n USW32907C0, acquired 08/01/2003 from Hewlett Packard Co., PO Box 75609, Oklahoma City, OK for $1275.00.

One (1) Cisco PIX 525 Firewall, c/n DP236-03979, s/n 88807033977, acquired 09/03/2003 from SBC DataComm for $12796.80.

One (1) Cisco 4210 Intrusion Detection System, c/n DP236-03980, s/n MY04X9071934132M0605, acquired 09/03/2003 from SBC DataComm for $5120.00.

One (1) Set of 250 McAfee Software Licenses, c/n DP236-04014, acquired 07/13/2004 from Future Com, 8251 Bedford Euless Rd., Ste. 255, N. Richland Hills, TX 76180 for $11662.50.

One (1) Matrox Parhelia 256MB Graphic Card, c/n DP236-04018, acquired 07/14/2004 from CDW Computer Centers, Inc., PO Box 75723, Chicago, IL 60675 for $642.61.

One (1) Gateway PN19552115 Computer, c/n DP236-04019, s/n 34036489, acquired 07/13/2004 from Gateway Companies, Inc., 610 Gateway Dr., N. Sioux City, SD 57049 for $2213.00.

One (1) Gateway PN19552115 Computer, c/n DP236-04021, s/n 34036488, acquired 07/13/2004 from Gateway Companies, Inc., 610 Gateway Dr., N. Sioux City, SD 57049 for $2213.00.

One (1) HP Compaq Business D530 Computer, c/n DP236-04037, s/n USU4280BG4, acquired 07/17/2004 from Hewlett Packard Co., PO Box 75609, Oklahoma City, OK for $1176.00.

One (1) HP Compaq Business D530 Computer, c/n DP236-04049, s/n USW4290C0H, acquired 07/29/2004 from Hewlett Packard Co., PO Boc75609, Oklahoma City, OK for $1212.00.

One (1) HP Compaq Business D530 Computer, c/n DP236-04051, s/n USW4290FLQ, acquired 07/30/2004 from Hewlett Packard Co., PO Box 75609, Oklahoma City, OK for $2895.00.

One (1) Symantec Ghost License, c/n DP236-04115, acquired 07/30/2004 from GTSI, 4100 Lafayette Center Dr., Chantilly, VA 22021 for $405.00.

One (1) BrightStor ARCserve Backup for Windows, c/n DP236-04147, acquired 10/26/2004 from GTSI, 4100 Lafayette Center Dr., Chantilly, VA 22021 for $469.95.

One (1) BrightStor ARCserve Backup Agent, c/n DP236-04148, acquired 10/26/2004 from GTSI, 4100 Lafayette Center Dr., Chantilly, VA 22021 for $612.00.

One (1) BrightStor ARCserve Backup Tape Library, c/n DP236-04149, acquired 10/26/2004 from GTSI, 4100 Lafayette Center Dr., Chantilly, VA 22021 for $612.00.

One (1) BrightStor ARCserve Backup Tape Library, c/n DP236-04150, acquired 10/26/2004 from GTSI, 4100 Lafayette Center Dr., Chantilly, VA 22021 for $612.00.

One (1) Dell 2005FPW Computer, c/n DP236-04211, acquired 06/20/2005 from Dell Marketing LP, PO Box 120001, Dept. 0747, Dallas, TX 75312 for $524.30.

One (1) Cisco PIX 525 Failover, c/n DP236-04216, s/n S88809191269, acquired 06/28/2005 from SBC DataComm for $3200.00.

One (1) PIX Ethernet Interface, c/n DP236-04217, acquired 06/28/2005 from SBC DataComm for $640.00.

One (1) Dell Optiplex GX620 Computer, c/n DP236-04311, s/n 5T5B391, acquired 12/28/2005 from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $779.88.

One (1) Dell Optiplex GX620 Computer, c/n DP236-04336, acquired 03/08/2006 from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $976.48.

One (1) HP Computer w/ Monitor, c/n DP236-04410, s/n USW33108TJ, acquired 07/25/2003 from Hewlett Packard Co., PO Box 277205 Atlanta, GA 30384 for $1495.00.

One (1) HP Computer w/ Monitor, c/n DP236-04429, s/n USW33108TH, acquired 07/25/2003 from Hewlett Packard Co., PO Box 277205, Atlanta, GA 30384 for $1495.00.

One (1) Gateway 700X Computer, c/n DP236-04443, s/n 28094947, acquired 08/19/2002 from Gateway Companies, Inc., 610 Gateway Dr., N. Sioux City, SD 57049 for $1259.40.

One (1) ASA 5510 Bundle, c/n DP236-04460, s/n SJMX1115L110, acquired 04/30/2007 from The Presidio Corporation, 7601 Ora Glen Dr., #100, Greenbelt, MD 20770 for $2205.33.

One (1) Gateway Computer w/ 15 Monitor, c/n DP236-04474, s/n 26896167, acquired 05/02/2002 from Gateway Companies, Inc., 610 Gateway Dr., N. Sioux City, SD 57049 for $1633.00.

One (1) Gateway 700X Computer, c/n DP236-04494, s/n 28094939, acquired 08/19/2002 from Gateway Companies, Inc., 610 Gateway Dr., N. Sioux City, SD 57049 for $1255.80.

One (1) Gateway 700L Computer, c/n DP236-04498, s/n 28116808, acquired 08/21/2002 from Gateway Companies, Inc., 610 Gateway Dr., N. Sioux City, OK 57049 for $1936.00.

One (1) Gateway 700L Computer, c/n DP236-04501, s/n 28093744, acquired 08/19/2002 from Gateway Companies, Inc., 610 Gateway Dr., N. Sioux City, SD 57049 for $2096.00.

One (1) HP Computer, c/n DP236-04502, s/n USW33204DF, acquired 08/04/2003 from Hewlett Packard Co., 2124 Barrett Park Dr., Kennesaw, GA 30144 for $669.00.

One (1) Gateway 700L Computer, c/n DP236-04546, s/n 28116811, acquired 08/21/2002 from Gateway Companies, Inc., 610 Gateway Dr., N. Sioux City, SD 57049 for $1936.00.

One (1) Gateway 18 Monitor, c/n DP236-04549, s/n MUL8006A0027804, acquired 08/19/2002 from Gateway Companies, Inc., 610 Gateway Dr., N. Sioux City, SD 57049 for $819.60.

One (1) HP Compaq Computer, c/n DP236-04551, s/n USW3450462, acquired 08/20/2002 from Hewlett Packard Co., 2124 Barrett Park Dr., Kennesaw, GA 30144 for $1151.00.

One (1) Gateway Computer, c/n DP236-04602, s/n 32008795, acquired 09/05/2003 from Gateway Companies, Inc., 610 Gateway Dr., N. Sioux City, SD 57049 for $1684.00.

One (1) Gateway GW-E-6100 Computer, c/n DP236-04604, s/n 1098391601, acquired 12/03/2003 from Gateway Companies, Inc., PO Box 14427, Des Moines, IA 50306 for $1394.39.

One (1) Gateway GW-E-6100 Computer, c/n DP236-04605, s/n 1098391595, acquired 12/03/2003 from Gateway Companies, Inc., PO Box 14427, Des Moines, IA 50306 for $1394.39.

One (1) HP Computer, c/n DP236-04606, s/n MXD42403Z5, acquired 07/01/2004 from Hewlett Packard Co., PO Box 277205, Atlanta, GA 30384 for $721.00.

One (1) Gateway GP7-800 Computer, c/n DP236-04612, s/n 20555292, acquired 10/02/2000 from Pacific East Industries, 4340 West Detroit St., Chandler, AZ 85226 for $1648.00.

One (1) Gateway Computer, c/n DP236-04613, s/n 25536430, acquired 12/07/2001 from Pacific East Industries, 4409 Camino de las Estrellas, Newbury Park, CA 91320 for $1380.00.

One (1) Gateway Computer, c/n DP236-04614, s/n 25536431, acquired 12/07/2001 from Pacific East Industries, 4409 Camino de las Estrellas, Newbury Park, CA 91320 for $1380.00.

One (1) Gateway Computer, c/n DP236-04615, s/n 27110978, acquired 05/29/2002 from Pacific East Industries, 4409 Camino de las Estrellas, Newbury Park, CA 91320 for $1108.00.

One (1) Gateway Computer, c/n DP236-04617, s/n 27110980, acquired 05/29/2002 from Pacific East Industries, 4409 Camino de las Estrellas, Newbury Park, CA 91320 for $1108.00.

One (1) Gateway Computer, c/n DP236-04618, s/n 27110990, acquired 05/29/2002 from Pacific East Industries, 4409 Camino de las Estrellas, Newbury Park, CA 91320 for $1108.00.

One (1) HP Computer, c/n DP236-04622, s/n MXD41006D5, acquired 04/14/2004 from Hewlett Packard Co., 10810 Farnam Dr., Omaha, NE 68154 for $900.00.

One (1) Gateway Computer, c/n DP236-04627, s/n 1098391548, acquired 12/03/2003 from Gateway Companies, Inc., PO Box 14427, Des Moines, IA 50306 for $1394.39.

One (1) Gateway Computer, c/n DP236-04628, s/n 1098391564, acquired 12/03/2003 from Gateway Companies, Inc., PO Box 14427, Des Moines, IA 50306 for $1394.39.

One (1) Gateway Computer, c/n DP236-04630, s/n 30263893, acquired 06/02/02003 from Gateway Companies, Inc., 1414 Gennessee St., MD M-40, Kansas City, MMO 64102 for $1853.00.

One (1) Virtual Center Management Server w/ 2 Licenses, c/n DP236-07166, acquired 07/24/2006 from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $4500.00.

One (1) VMWare Infrastructure Media Kit, c/n DP236-07167, acquired 07/24/2006 from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $135.00

One (1) Dell Optiplex GX280 Computer, c/n DP250-00006, s/n 3171771, acquired 04/29/2005 from Dell Marketing LP, One Dell Way, Bldg. 8, Round Rock, TX 78682 for $739.42.

One (1) Dell Optiplex 170L Computer, c/n DP250-00013, s/n HV3XK91, acquired 03/24/2006 from Dell Marketing LP, One Dell Way, Bldg. 8, Round Rock, TX 78682 for $735.36.

One (1) Nortel Sound Station 2 Direct Connect Phone, c/n DP603-00030, s/n H80743020765, acquired 07/29/2008 from Call One, Inc., PO Box 9002, Cape Canaveral, FL 32920 for $598.00.

10. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Sheriff s Office. This vehicle was determined a total loss by the insurance company and will be sold to Allstate Insurance for a sum of $25,608.50 in accordance with the provisions set forth in Title 19 Section 421.

One (1) 2008 Dodge Charger, c/n B612-00389, VIN 2B3KA43G08H243368, acquired 05/22/2008 from East Tulsa Dodge, Inc., Dodge Chrysler Jeep of Tulsa, 4627 S. Memorial Dr., Tulsa, OK for $20,862.00.

End of Consent Docket

11. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

CW12014 Emergency Vehicle Equipment (Rebid)

CW12075 Printing of Election Ballots

District No. 2

12. Discussion and possible action for approval of Resolution No. ___________ requesting funding for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road Beginning at Junction SE 29^th Street Extending Approximately 1.5 miles, requesting funds for Agreement with Pinnacle Consulting Management Group be paid from CIRB funds held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

13. Discussion and possible action for approval of Agreement between Pinnacle Consulting Management Group and Oklahoma County for Right-of-way Acquisition Services for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road Beginning at Junction SE 29^th Street Extending Approximately 1.5 miles District No. 2, not to exceed $163,250.00. No county funds will be expended other than those awarded by CIRB funding which are apportioned and held by ODOT. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

County Clerk

14. Discussion and possible action to approve Oklahoma County Board of County Commissioners Schedule of Regular Meetings for Calendar Year 2012. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)

Engineering

15. Discussion and possible action for approval of Resolution No. _____________ declaring a portion of a Section Line Right-of-way, located on Santa Fe Avenue bounded on the North by I-40 and on the South by future I-40, Abandoned. The County has never opened this section line, a railroad occupies the right-of-way and Shields Boulevard is a substitute road. Requested by Stacey Trumbo, PE, County Engineer and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

16. Discussion and possible action for approval of Resolution No. _________ amending Resolution No. 353-07 Establishing a Policy for the use of County Bridge and Road Improvement Funds (CBRI). Requested by Stacey Trumbo, County Engineer and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

17. Discussion and possible action for approval of Purchase Contract between ODOT and Oklahoma County for purchase of a Truck with Fuel-Lube Bed through the County Road Machinery and Equipment Revolving Fund at ODOT for use by District No. 3, not to exceed $88,419.32. Monthly payments shall be made to ODOT by District No. 3. Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

MIS

18. Discussion and possible action for approval of Professional Services Agreement with Applications Software Technology Corporation. Contract shall begin on November 18, 2011, and shall remain in effect until termination in accordance with section 21. Requisition No. 11203342 in the amount of $10,000.00 has been issued to Applications Software Technology Corporation from General Fund/MIS/Professional Services Other (1001/2700/54455), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

Sheriff

19. Discussion and possible action for approval of a Memorandum of Understanding by and between Bethany Police Department and the Board of County Commissioners, on behalf of the Oklahoma County Sheriff s Office, for the Bethany Police Department s participation in the 2M2L Youth Alcohol Task Force. Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSA) provided funds in the form of a grant to Oklahoma County for the development of the 2M2L Task Force with the agreement that Oklahoma County would partner with three other agencies within Oklahoma County. Bethany Police Department will receive up to $10,000.00, compensation for their participation in the project which will be reimbursed by ODMHSA. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)

Recurring Agenda Items:

20. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

21. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

22. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

23. Commissioners Comments/General Remarks:

24. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

25. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

CW12022-2 Grocery Products

CW1202502 Highway Materials & Supplies

26. Executive Session for the purpose of discussing the following:

a. Pursuant to Title 25 O.S. 307(b) (4) for confidential communications with Board s attorney to discuss possible settlement of ONG, claim TC-2011-031 and other similar matters.

b. Pursuant to Title 25 O.S. 307(b) (4) for confidential communications with Board s attorney to discuss claim of Rick Reames, claim TC-2011-023.

27. Action regarding confidential communications with Board s attorney to discuss possible settlement of ONG, claim TC-2011-031 and other similar matters.

28. Action regarding confidential communications with Board s attorney to discuss claim of Rick Reames, claim TC-2011-023.

29. Adjourn at __________ until 9:00 a.m., Wednesday, December 14, 2011.

NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk

TITLE: SECRETARY TO: Board of County Commissioners

SIGNATURE: Carolynn Caudill, by:

County Clerk Deputy