BOARD OF
Wednesday, December 15, 2010
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, December 10, 2010.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of December 8, 2010, prepared by the
The
following items, No. 5 through 13, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $28,693.01 for period ending December 7, 2010, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 514353 through 515102 for Oklahoma County in the amount of $564,824.38 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive cancelled checks as follows: (Documents Received)
Check No. 1001331010 dated September 8, 2010, Robert Austin, in the amount of $40.00. Payment was issued to wrong Vendor. Do not re-issue.
Check No. 1001332125 dated November 17, 2010, Robert Austin, in the amount of $40.00. Payment was issued to wrong Vendor. Do not re-issue.
8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
3-2010-02 $544.17
3-2010-03 $435.34
3-2010-04 $435.34
1-2010-101 $756.10
9. Receive Monthly Report of Fees for the month of November, 2010. (Document Received)
Planning Commission Inspection Fee Fund $ 35,318.16
Planning Commission State Building Code Fund $ 3,398.80
Planning Commission Fee Fund Report $ 11,807.40
Election Board $ 33,962.92
9N Restitution $23,185.19
9J Restitution $ 3,047.73
JJC Emergency $ 1,896.26
County Sheriff $1,250,025.22
Sheriff Fees $ 104,012.40
Sheriff Incarceration Fees $ 2,790.45
Law Library Fees $ 37,418.32
Revolving Fund Fees $ 39,108.64
Drug Court User Fees $ 3,796.89
Court
Fund Bank of Oklahoma Revolving
Beginning Balance $ 962,777.92 $1,014,857.25
Deposits & Canceled Vouchers $1,201,873.00 $ 34,502.95
Disbursements $ 645,290.14 $ 31,018.76
Ending Balance $ 1,519,360.78 $1,018,341.44
Commissioners Prevention of Child Abuse 8204 $ 15.00
General Fund $ 306,207.66
County Clerk Lien Fee Fund $ 7,905.36
UCC Central Filing Fund $ 60,248.36
Records Preservation Fund $ 66,535.00
OK Tax Comm. % of Doc Stamps $ 221,409.34
Mechanic Liens/Investments $ 16,702.22
Refunds $ 788.66
Total
Receipts $ 679,796.60
10. Receive Depository
Fund Accounts Summary for the month of November, 2010. Requested by Forrest
Butch
11. Receive the following litigation:
TC 2010-035: Tort Claim
TC 2010-036: Tort Claim
Case No. CJ-2010-9647: Foreclosure
Case No. CJ-2010-8273: Foreclosure
Case No. CV-2010-1475: Foreclosing and Vacating Right to Reopen
Case No. CV-2010-1479: Foreclosing and Vacating Right to Reopen
Case No. CV-2010-1481: Foreclosing and Vacating Right to Reopen
Case No. CV-2010-1482: Foreclosing and Vacating Right to Reopen
12. Discussion and possible action for approval of Resolution No. __________ designating Carl Lott as Requisitioning Officer on County Clerk General Fund, Lien Fee Fund 1150, UCC Fund 1151 and Records Preservation Fund 1152 replacing Linda Birdsong. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
13. Discussion and possible action for approval of Resolution No. __________ designating Theresa Patrick as Receiving Officer for the Oklahoma County Sheriff replacing Kimberly Reeves. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
End
of Consent Docket
14. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
11103500 Architectural Design for Re-design or Rehab of Maintenance Garage at District #3
CW11075 Election Ballots
District No. 2
15. Discussion and possible action to approve Board of County Commissioners Community Service Program for school students. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
16. Discussion and possible action to approve Inaugural Feeding Oklahoma Food Drive. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
District No. 3
17. Discussion and possible action to approve Resolution
No. _____________ reappointing
David Feisel to the Oklahoma County Home Finance
Authority Board. Requested by Ray
Vaughn, County Commissioner, District No. 3.
(Document Received)
18. Discussion
and possible action to approve Resolution
No. __________ reappointing
James H. Harrod to the Oklahoma County Board of
Equalization and the Oklahoma County Excise Board. Requested by Ray Vaughn, County Commissioner,
District No. 3. (Document Received)
19. Discussion and possible action for approval of Engineering Contract for Services between Tetra Tech and Oklahoma County Board of County Commissioners for engineering services inclusive of the development and preparation of documents for all aspects of the project for MacArthur Boulevard from Edmond Road to Covell Road, Oklahoma County project E-2007-J, Deer Creek Hazard Mitigation Project, not to exceed $729,435.00. Requisition No. 11104265 has been issued to Tetra Tech. Inc. in the amount of $729,435.00 from County Bonds 2008/Flood Control-Deer Creek Hazard Mitigation/ Other Services (2032/1205/55370) contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by John Jacobson, Assistant District Attorney. (Document Received)
County Clerk
20. Discussion and possible action to approve a Professional Services Contract by and between the Oklahoma County Board of County Commissioners, on behalf of the Oklahoma County Clerk, and Jack Litteral Consulting, Inc., to assist the County Clerk with duties related but not limited to ROD and UCC Systems. Requisition No. 11104490 has been issued to Jack Litteral Consulting, Inc. in the amount of $25,000.00, from General Fund/County Clerk/Professional Services Other (1001/1700/54455) contingent upon encumbrance of funds. Requested by Carolynn Caudill, County Clerk, and has been approved as to form and legality by John Jacobson, Assistant District Attorney. (Document Received)
OSU Extension
21. Discussion and possible action to approve Resolution No. _________ calling for Election of Directors for Oklahoma County Free Fair Association, along with giving Notice of Election, Filing Period, Date, Place, Time of Election, and Publication Requirements. Requested by LaDonna Dunlop, Director, OSU Extension, and has been approved as to form and legality by John Jacobson, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
22. Approve
all claims,
list available for inspection in the office of the
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Commissioners Comments/General Remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
27. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW11055 Heat & Air Parts
28. Executive Session for the purpose of discussing the following:
a. Pursuant
to Title 25 O.S. 307(b) (4)
for confidential communications with Board s attorney to discuss potential litigation with Hand Up Ministries.
b. Pursuant
to Title 25 O.S. 307(b) (4)
for confidential communications with Board s attorney to discuss William George
vs. Board of County Commissioners, ET AL, CJ-2009-9038, regarding appointment
of Representative for attendance to mediation currently scheduled for January
14, 2011.
29. Action regarding potential litigation with Hand Up Ministries.
30. Action
regarding William George vs. Board of County Commissioners, ET AL,
CJ-2009-9038, regarding appointment of Representative for attendance to
mediation currently scheduled for January 14, 2011.
31. Adjourn at __________ until 9:00 a.m., Wednesday, December 22, 2010.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy