BOARD OF
December 21, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, December 16, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, December 14, 2011, prepared by the
5. Discussion and possible action to approve Resolution No. _________ honoring Marjorie Moesel as the National 4-H Leader. Requested by LaDonna Dunlop, Director, OSU Extension. (Document Received)
The
following items, No. 6 through 9, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $16,434.00 for period ending December 13, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 542629 through 543040 for Oklahoma County in the amount of $464,672.27 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
TC-2011-033 Tort Claim
CJ 2011-9553 Foreclosure
9. Receive Monthly Report of Fees for the month of November, 2011. (Document Received)
Sheriff Fees $ 104,533.87
Sheriff Incarceration Fees $ 3,003.57
Law Library Fees $ 35,313.92
Revolving Fund Fees $ 37,459.47
Drug Court User Fees $ 3,454.00
County Assessor $ 1,543.50
Election Board $ 2,676.99
General Fund $ 311,261.04
Clerk Lien Fee Fund $ 9,705.68
UCC Central Filing Fund $ 54,252.40
Records Preservation Fund $ 69,200.00
OK Tax Comm. % of Doc Stamps $ 190,503.21
Mechanic Liens/Investments $ 39.63
Refunds $ 38,746.83
Total $ 673,708.79
Commissioners/Child Abuse $ 80.00
Culvert Pipe Sales Fund
8206 $ 1,064.02
Total $ 1,144.02
9N Restitution $ 26,960.67
9J Restitution $ 4,290.23
JJC Emergency $ 1,896.26
Court
Fund Bank of
Oklahoma Revolving
Beginning Balance $ 869,561.71 $1,064,742.29
Deposits & Canceled Vouchers $1,276,162.69 $ 39,408.68
Disbursements $ 580,052.22 $ 30,896.44
Ending Balance $ 1,565,672.18 $1,073,254.53
End
of Consent Docket
District
No. 1
10. Discussion and possible action for approval of Agreement between Oklahoma County and Triad Design Group for Surveys, R/W Plans, preliminary plans for plan-in-hand, final construction plans, estimates, geotechnical evaluation, hydraulics and general engineering supervision for the construction of 164th Street from Indian Meridian to Eastern Oklahoma County Gate, Oklahoma County Project 1-2011-A, not to exceed $125,000.00. Requisition No. 11203618 has been issued to Triad Design Group in the amount of $125,000.00 from CBRI/County Commissioners/Professional Services A&E, (1111/1200/54454) contingent upon encumbrance of funds. Requested by Willa Johnson, County Commissioner, District No. 1 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County
Clerk
11. Discussion and possible action to approve the Fifth Amendment to Service Agreement between Oklahoma County and Physicians Mutual to be effective January 1, 2012. This item was approved by the Budget Board on December 15, 2011. Requested by Carolynn Caudill, County Clerk and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Court Services
12. Discussion
and possible action to approve the recommendation of the Conditional Bond
Advisory Board to rename the Conditional Bond Advisory Board to Court Services
Advisory Board. Requested by Grant
Billingsley, Director, Court Services.
Emergency
Management
13. Discussion and possible action to
approve to add a new
cost center to the Emergency Management Fund 1251. Cost Center Number 5513 is to be added for
the Fire Management Assistance Grant.
This is a pass through grant from FEMA in order to reimburse the fire
departments within Oklahoma County for costs incurred while fighting wild land
fires, as the grant is approved.
Requested by David Barnes, Director, Emergency Management, and approved
as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Engineering
14. Discussion and possible action for authorization
of the Chairman to execute on behalf of Oklahoma County, Division
Order Contract from GLB Exploration, Inc. for the following described
property:
Bomber #5 SE/4
Section 27, NE/4 Section 34 and the N/2 Section 35-12N-2W,
Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
Facilities Management
15. Discussion and possible action for
approval of Construction Contract between Kone, Inc and
16. Discussion and possible action to approve acceptance of Plans and to sign the Title Sheet for Proposed Oklahoma County Project, E-2011-B Metro Parking Garage Structural Repairs Phase 1. The plans were prepared by Zahl-Ford. Requested by Mark Stephens, Property Manager. (Document Received)
Juvenile Justice
17. Discussion and possible action to approve the Revised/Modification to the FY 2012 Secure Detention Contract Schedule A Allocation. The Revision/Modification states that as of January 1, 2012, the Reduction assessed for Secure Detention Services during the States budget crisis will end and Oklahoma County will receive full allocated monthly amounts for 79 beds at a rate of $90.52 per bed per day. Modification/Revision is effective January 1, 2012 through June 30, 2012. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
Sheriff
18. Discussion and possible action for approval of agreement
by and between the City of Oklahoma City and the County of Oklahoma County
whereas the United States Department of Justice was required to reconstruct the
Local Law Enforcement Block Grant Program and therefore a new program, Justice
Assistance Grants (JAG) Program, was designed. This agreement states the City
of Oklahoma City will waive their 10% of the funds for administrating the
grant. Oklahoma City will receive $445,379.00, Del City will receive
$13,049.00, Midwest City will receive $20,982.00 and the County of Oklahoma
County $104,791.00. The Sheriff s Office will utilize the funds in the same
manner as the previous JAG funds to support Law Enforcement Technology. The
funds are required to be spent by September 30th, 2013. There are no
matching funds required. This Agreement
was approved by the Board of County Commissioners on July 6, 2011. The City of Oklahoma City has added the
assurances and certification to the grant package these documents need to be
approved by The Board of County Commissioners.
Requested by John Whetsel, Oklahoma County Sheriff, and approved as to
form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
19. Approve
all claims,
list available for inspection in the office of the
20. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
21. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
22. Commissioners Comments/General Remarks:
23. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
24. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11203162 Precinct Maps
CW12045 Transportation of Participants to/from In-Patient Treatment Facilities
25. Adjourn at __________ until 9:00 a.m., Wednesday, December 28, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board