BOARD OF COUNTY COMMISSIONERS

9:00 a.m.

Wednesday, December 29, 2010

320 Robert S. Kerr, Room 103

Oklahoma City, OK

1. Call to order.

2. Notice of the meeting was posted Wednesday, December 22, 2010.

3. Prayer and Pledge of Allegiance.

4. Approve the minutes of the meeting of December 22, 2010, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

The following items, No. 5 through 6, are Consent Items and are routine in nature:

5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $4,400.08 for period ending December 20, 2010, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

6. Approve Employee Benefit Trust Warrant No. 515647 through 516223 for Oklahoma County in the amount of $164,521.80 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

End of Consent Docket

Court Services

7. Discussion and possible action to approve lease agreement with Standley Systems for Savin 9228SP copier commencing January 1, 2010, and ending June 30, 2011. This is the first year of a three year agreement. Two (2) one year options to renew remains. Requisition No. 11104660 has been issued to Standley Systems, Inc. in the amount of $1,000.00 from Community Service Fund/GPS User Fees/Equipment-Copiers (1260/3105/54104), contingent upon encumbrance of funds. Requested by Grant Billingsley, Court Services Director, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

8. Discussion and possible action to approve lease agreement with Standley Systems for Savin C4040SP copier commencing January 1, 2010, and ending June 30, 2011. This is the first year of a three year agreement. Two (2) one year options to renew remains. Requisition No. 11104661 has been issued to Standley Systems, Inc. in the amount of $2,700.00 from Community Service Fund/GPS User Fees/Equipment-Copiers (1260/3105/54104), contingent upon encumbrance of funds. Requested by Grant Billingsley, Court Services Director, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

Engineer

9. Discussion and possible action for approval of Agreement for Services between First American Title and Trust Co. and Oklahoma County for Project No. E-2008-D, Crutcho Park Acquisition Project, Phase IV and V, for closing services for properties purchased by Oklahoma County, not to exceed $43,615.00. Requisition No. 11104664 has been issued to First American Title and Trust Co. in the amount of $43,615.00 from County Bonds 2008/Flood Control-Crutcho Hazard Mitigation/Other Services (2032/1204/55370) contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer and has been approved as to form and legality by John Jacobson, Assistant District Attorney. (Document Received)

10. Discussion and possible action for approval of Resolution No. ________________ accepting Oklahoma County Project E-2010-G, Construction of a Pavilion at the Oklahoma County Jail as completed and final payment in the amount of $28,845.30 be made to KidsPlace Design. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)

11. Discussion and possible action to approve OCE Standard Maintenance Agreement for the following item: OCE Plotter, Serial No. TC300-552008547. Oklahoma County shall pay the vendor $98.70 per month. This Lease shall commence upon approval of the Board and shall terminate on June 30, 2011. Requisition No. 11104653 has been issued to OCE North American, Inc. in the amount of $1,184.40 from General Fund/Engineering/Professional Services - Other (1001/9400-54455) contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by John Jacobson, Assistant District Attorney. (Document Received)

Facilities Maintenance

12. Discussion and possible action for approval of the following Change Order No. 7 to Oklahoma County 2-2005-M, Infrastructure Improvements to the Oklahoma County Courthouse not to exceed $6,408.00. Requisition No. 11104643 has been issued to Lippert Bros. Inc. in the amount of $6,408.00 from County Bonds 2008/County Building Projects/Buildings-Renovation (2032/1206/55010) contingent upon encumbrance of funds. Requested by Mark Stephens, Property Manager, and has been approved as to form and legality by John Jacobson, Assistant District Attorney. (Document Received)

Original Contract $ 9,839,000.00

Previous Change Order 1 ($ 232,730.00)

Previous Change Order 2 $ 26,610.00

Previous Change Order 3 $ 9,090.00

Previous Change Order 4 $ 11,196.00

Previous Change Order 5 $ 32,179.00

Previous Change Order 6 $ 47,327.00

Amount this Change Order $ 6,408.00

Change Orders 1.35%

Recurring Agenda Items:

13. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

14. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

15. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

16. Commissioners Comments/General Remarks:

17. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

18. Adjourn at __________ until 9:00 a.m., Monday, January 3, 2011.

NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk

TITLE: SECRETARY TO: Board of County Commissioners

SIGNATURE: Carolynn Caudill, by:

County Clerk Deputy