BOARD OF
Monday, February 1, 2010
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Wednesday, January 27, 2010.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, January 27, 2010, prepared by the
The
following items, No. 5 through 11, are Consent Items and are routine in nature:
5. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $44,425.81, for period ending January 26, 2010, pending notification
of encumbrance to Donna Lovelace,
6. Approve
Employee
Benefit Trust Warrant No. 490229 through 490868 for
7. Receive canceled checks as follows: (Document Received)
Cancelled Check No. 1001322877 dated January 13, 2010, in the amount of $1,135.28. Check will not be reissued.
8. Receive the following litigation:
Case No. CS-2010-696: Summons, Petition
Case No. CJ-2010-476: Summons, Foreclosure
TC 2010-006 Tort Claim
TC 2010-007 Tort Claim
9. Receive Monthly Report of Officers for the month of December, 2009: (Documents Received)
9N Restitution $20,940.33
9J Restitution $ 2,291.26
JJC Emergency $ 1,896.26
10. Discussion and possible action for
approval of Tin Horn Installation. This
item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, P.E.,
1-2010-071 $217.88
1-2010-072 $386.43
11. Discussion and possible action to approve Resolution
No. __________________ disposing of equipment from the Inventory of the Oklahoma
County Emergency Management. These items
are obsolete and too costly to repair, and with the requested disposal will be
junked in accordance with the provisions set forth in Title 19 Section 421.2.
Note:
19 Okl.St.Ann. § 421, requires that the above resolution or record be made
within 30 days after the disposition of the property and entered on the
inventory record.
One
(1) Dayton Generator c/n SP417-00007, s/n d78332521, acquired July 10, 1978,
from
One
(1) Gorman Rupp 20 HP Pump c/n SP651-00026, s/n 717686N, acquired May 21, 1980,
from an Unknown Vendor, for $2,100.00.
One
(1) Midland Mobile Radio c/n SP602-00265, s/n 255473, acquired August 14, 1987,
from Southwest Communications Service, for $609.91.
One
(1) Midland Mobile Radio c/n SP602-00226, s/n 224907, acquired May 6, 1986,
from Southwest Communications Service, for $640.40.
End
of Consent Docket
12. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW10041 – Plumbing Supplies
CW10014 – Emergency Vehicle Equipment
13. Discussion and possible action to approve
Resolution
No. _____________ to amend the Workers’ Compensation Leave Policy and
Language within the Oklahoma County Employees Personnel Handbook as recommended
and approved by the Oklahoma County Budget Board on January 21, 2010. Requested by Carolynn Caudill,
14. Discussion and possible action to approve
Resolution
No. __________ to amend and update the Oklahoma County Personnel Policy and
Employee Handbook to clarify Excess Annual Leave Accruals as recommended and
approved by the Oklahoma County Budget Board on January 21, 2010. Requested by Carolynn Caudill,
15. Discussion
and possible action to receive Sunbeam Family Services Audit
Report for the Year ended June 30, 2009.
Requested by Carolynn
16. Discussion and possible action to approve
standard maintenance contract
with Business Imaging Systems, Inc. on two (2) Fujitsu scanners serial # 00246,
# 00280 and one (1) Fujitsu scanner serial # 1474. Requisition No. 11004567 in
the amount of $1,686.00 has been issued to Business Imaging Systems
Incorporated, from County Clerks Records Management & Preservation
Fund/County Clerk/Equipment-Vendors Maintenance (1152/1700/54157), contingent
upon encumbrance of funds. Requested by Carolynn Caudill,
17. Discussion and possible action to approve a Memorandum of Understanding by and between the Oklahoma County Sheriff’s office and the Oklahoma State Bureau of Investigation (OSBI) to join the Oklahoma Internet Crimes Against Children Task Force. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve an agreement with J. Ted Bonham for legal representation for Sheriff John Whetsel, individually, in the defense of the lawsuit Layton vs. Correctional Healthcare Management of Oklahoma; Board of County Commissioners; John Whetsel, individually, and in his capacity as Sheriff of Oklahoma County, Case Number 2009-01208-C. The initial estimate of the projected fees and expenses that may become payable under this agreement is $25,000.00. Requisition No. 11004527 in the amount of $25,000.00 has been issued to J Ted Bonham, PC, from General Fund/General Government/Professional Services/Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
19. Discussion and possible action to
approve Construction
Contract between Atlas Glass and Mirror Co. and
20. Discussion and possible action to approve agreement renewal between the Board of Oklahoma County Commissioners on behalf of the Department of Oklahoma County Social Services and the Health Alliance for the Uninsured, Inc. (HAU) to receive reimbursement for medication and patient referral expense provided by the Oklahoma County Pharmacy to patients of free clinics approved by HAU. The amount received under this agreement is not to exceed $18,000.00. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2010. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
21. Approve
all claims,
list available for inspection in the office of the
22. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
23. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
24. Commissioners Comments/General Remarks:
25. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
26. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. § 307(b)(4) for confidential communications with Board’s attorney to discuss Tamela Rowe v Board of County Commissioners of Oklahoma County, CIV-08-302, including but not limited to, status of case, appointment of commissioner to represent at trial.
27. Action regarding Board’s attorney to discuss Tamela Rowe v Board of County Commissioners of Oklahoma County, CIV-08-302, including but not limited to, status of case, appointment of commissioner to represent at trial.
28. Adjourn at __________ until 9:00 a.m., Wednesday, February 10, 2010.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board