BOARD OF COUNTY COMMISSIONERS

Amended

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, February 10, 2010

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, February 05, 2010.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of February 01, 2010, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 10, are Consent Items and are routine in nature:

 

5.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $10,803.17 for period ending February 2, 2010, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 490869 through 491395 for Oklahoma County in the amount of $134,991.56 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Receive canceled checks as follows:  (Document Received)

 

            Cancelled Check: Michael Franklin Fields, Check No. 820020594, dated January 27, 2010, in the amount of $1207.76. Reissued new Check No. 820021098 dated January 31, 2010 in the amount of $443.08.

 

            Cancelled Check: American Fidelity Check No. 720023993 dated January 27, 2010, in the amount of $269.43. 

 

8.         Receive the following litigation:

 

CV-2010-108 Summons, Petition to Quite Title

 

CJ-2010-425 Summons, Petition in Foreclosure

 

9.         Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

1-2010-073        $464.37

 

10.       Discussion and possible action for approval of Tin Horn Sale.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

1-2010-074        $306.24

 

End of Consent Docket

 

11.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW10003 – Ammunition Gun & Range Supplies

 

Board of County Commissioners

 

12.       Discussion and possible action to receive a notice from the State of Oklahoma Office of Juvenile Affairs regarding cancellation of a provision in a current contract with Oklahoma County and termination of reimbursement to Oklahoma County for “Own-Home Detention Services,” effective February 1, 2010, and to approve a proposed modification of the current contract.  Requested by Bradford Holt, Administrator, Board of County Commissioners and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

District No. 1

 

13.       Discussion and possible action to approve a Tenant’s Release and Purchase of Tenant’s Improvements from  Ronald Henry, for interest in real property situated in Oklahoma County, Oklahoma acquired for highway purposes related to project SEC 115-OH17 (011) SG Job No. 22924(04) County Project No. E-97-F (Eastern Oklahoma County Gate) Payment is in the amount of Ten Thousand Dollars and Zero Cents ($10,000.00).  Requisition No. 11004785 in the amount of $10,000.00 has been issued to Ronald J. Henry from Capital Improvement-District/Special Road Projects/Land (2020/1210/55060), contingent upon encumbrance of funds. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.

 

Parcel Number(s): 11.0 Johnie A. Nolen and Lonzetta J. Nolen Revocable Trust 2813 NE 25th Street, OKC, OK 73111 HIGHWAY EASEMENT:

 

A strip, piece or parcel of land lying in part of the SW Ό of Section 32, T 14N, R 1E, in Oklahoma County, Oklahoma.  Said parcel of land being described by metes and bounds as follows:

 

Beginning at a point on the West line of said SW Ό, a distance of 120.85 feet N 00°04’58”W of the SW corner of said SW Ό, thence N00°04’58” W along said West line a distance of 797.98 feet, thence S 63°17’20” E a distance of 88.22 feet, thence N 76°15’11” E a distance of 381.23 feet, thence S 40°39’31” E a distance of 130.62 feet, thence N 49°20’29” E a distance of 232.78 feet, thence N 60°39’04” E a distance of 137.67 feet, thence S 40°39’31” E a distance of 86.00 feet, thence S 35°29’06” W a distance of 154.50 feet, thence S 49°20’29” W a distance of 610.00 feet, thence S 69°56’02” E a distance of 90.72 feet, thence N 85°48’06” E a distance of 1,081.65 feet, thence N 71°45’56” E a distance of 206.16 feet, thence S 67°38’00” E a distance of 78.26 feet, thence N 85°48’06” E a distance of 442.36 feet, thence N 79°01’14” E a distance of 446.80 feet to a point on the East line of said SWΌ, thence S 00°02’44” E along said East line a distance of 66.20 feet to a point 667.88 feet N 00°02’44” W of the SE corner of said SWΌ, said point being on present North right-of-way line of Interstate Highway No. 44 (Turner Turnpike), thence S 79°01’14” W along said right-of-way line a distance of 2,480.42 feet, thence Southwesterly along said right-of-way line on a curve to the left having a chord bearing of S 78°39’56” W and having a radius of 17,308.80 feet an arc distance of 214.40 feet to point of beginning.

 

Also:  Beginning at a point on the South line of said SWΌ, a distance of 1,332.15 feet N 89°17’49” W of the SE corner of said SWΌ, thence N 89°17’49” W along said South line a distance of 325.94 feet, thence N 10°58’47”W a distance of 90.00 feet to a point on the present South right-of-way line of Interstate Highway No. 44 (Turner Turnpike), thence N 79°01’14” E along said right-of-way line a distance of 989.04 feet, thence S 10°58’46” E a distance of 30.00 feet, thence S 79°01’14” W a distance of 721.14 feet, thence S 42°43’49” E a distance of 110.17 feet, thence S 00°42’11” E a distance of 33.00 feet to a point of beginning.

 

Containing in both parcels 15.19 acres, more or less.

 

Parcel Number(s): 11.2 Johnie A. Nolen and Lonzetta J. Nolen Revocable Trust 2813 NE 25th Street, OKC, OK 73111

 

PERPETUAL EASEMENT:

 

A strip, piece or parcel of land lying in part of the SWΌ of Section 32, T 14N, R 1E, in Oklahoma County, Oklahoma.  Said parcel of land being described by metes and bounds as follows:

 

Beginning at a point on the West line of said SWΌ, a distance of 918.83 feet N 00°04’58” W of the SW corner of said SWΌ, thence N 00°04’58” W along said West line a distance of 5.48 feet, thence N 76°15’11” E a distance of 918.57 feet to a point on the present North right-of-way line of Hogback Road, thence S 49°20’29” W along said right-of-way line a distance of 80.99 feet to a point on the permanent North right-of-way line of Interstate Highway No. 44 ( Turner Turnpike), thence S 60°39’04” W along said right-of-way line a distance of 137.67 feet, thence S 49°20’29” W along said right-of-way line a distance of 232.78 feet, thence N 40°39’31” W along said right-of-way line a distance of 130.62 feet, thence S 76°15’11” W along said right-of-way line a distance of 381.23 feet, thence N 63°17’20” W along said right-of-way line a distance of 88.22 feet to a point of beginning.

 

Containing 1.55 acres, more or less.

 

Parcel Number(s): 11.1 Johnie A. Nolen and Lonzetta J. Nolen Revocable Trust  2813 NE 25th Street, OKC, OK 73111                                                                   

 

TEMPORARY EASEMENT:

 

A strip, piece or parcel of land lying in part of the SWΌ of Section 32, T 14N, R 1E, in Oklahoma County, Oklahoma.  Said parcel of land being described by metes and bounds as follows:

 

Commencing at the SE corner of said SWΌ, thence N 00°02’44” W along the East line of said SWΌ a distance of 734.08 feet to a point on the permanent North right-of-way line of Interstate Highway No. 44 (Turner Turnpike), thence S 79°01’14” W along said right-of-way line a distance of 446.80 feet, thence S 85°48’06” W along said right-of-way line a distance of 442.36 feet, thence N 67°38’00” W along said right-of-way line a distance of 78.26 feet to point of beginning, thence S 71°45’56” W along said right-of-way line a distance of 206.16 feet, thence N 04°11’54” W a distance of 83.00 feet, thence N 70°25’31” E a distance of 82.97 feet, thence S 69°34’29” E a distance of 132.00 feet to point of beginning.

 

Containing 0.27 acres, more or less.

 

Emergency Management

 

14.       Discussion and possible action to approve Memorandum of Understanding between the Oklahoma County Office of Emergency Management and the Oklahoma Office of Homeland Security (OKOHS) to receive $690,000.00 (six hundred ninety thousand dollars), in grant funds, and allowance of OKOHS to be the assigned administrator of said funds for the OKOHS Public Outreach.  Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

15.       Discussion and possible action to receive and sign the Vehicle Title over to the Insurance Company for salvage of a Fire Department Emergency Response Unit removed from service and Oklahoma County inventory due to total loss by fire. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

OSU Extension

 

16.       Discussion and possible action for approval of Contract between the State Fair of Oklahoma and Oklahoma County for use of State Fair Park Facility or Facilities for the purpose of the presentation of the Oklahoma County Junior Spring Livestock Show, beginning February 26, 2010, and ending February 27, 2010.  Requisition No. 11004625 has been issued to State Fair of Oklahoma in the amount of $7,105.00 from General Fund/Free Fair/Office Space (1001/7100/54102) contingent upon encumbrance of funds.  Requested by LaDonna Dunlop, Director, OSU Extension Center, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

17.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

18.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

19.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

20.       Commissioners Comments/General Remarks:

 

21.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

22.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW10035-Office Furniture

 

CW10043 – Structural Road & Bridge

 

23.       Discussion regarding the Adult Detention Center Master Plan, and the Juvenile Justice Center. Requested by Ray Vaughn, Chairman, Board of County Commissioners.

 

24.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to Title 25 O.S. § 307(b)(4) for confidential communications with Board’s attorney to discuss Tamela Rowe v Board of County Commissioners of Oklahoma County, CIV-08-302, including, but not limited to, status of case, appointment of commissioner to represent at trial.

 

b. Pursuant to Title 25 O.S. § 307(b)(4) for confidential communications with Board’s attorney to discuss Dawn White/Christopher Beckman v. Board of County Commissioners – CIV-08-1076, including, but not limited to, status of civil case.

 

c. Pursuant to Title 25 O.S. § 307(b)(4) for confidential communications with Board’s attorney to discuss and possible action concerning Oklahoma Employment Security Commissions decision regarding Jay D. Scott, Reginal C. Coulter, and Cyrus M. Smith.

 

25.       Action regarding communications with Board’s attorney to discuss Tamela Rowe v Board of County Commissioners of Oklahoma County, CIV-08-302, including, but not limited to, status of case, appointment of commissioner to represent at trial.

 

26.       Action regarding communications with Board’s attorney to discuss Dawn White/Christopher Beckman v Board of County Commissioners of Oklahoma County, CIV-08-302, including, but not limited to, status of civil case.

 

27.       Action regarding communications with Board’s attorney to discuss and possible action concerning Oklahoma Employment Security Commissions decision regarding Jay D. Scott, Reginal C. Coulter, and Cyrus M. Smith.

 

28.       Adjourn at __________ until 9:00 a.m., Wednesday, February 17, 2010.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                     ­­­­­­­­­­ ­ 

County Clerk Deputy and Director of Clerks of the Board