Regular Meeting
Agenda
2:30 p.m.
May 27, 2008
320 Robert S.
Kerr, Room 201
1. Call to order.
2. Notice of the meeting was properly posted Thursday, May 22, 2008.
3. Approve the minutes of the meeting of April 28, 2008.
The following items, No. 4 through 8 are
Consent Items and are routine in nature:
4.
Discussion and possible action for approval of the May 2008
Defined Benefit payroll. This month
there are 187 checks to be issued for 191 participants in the amount of $192,572.02. This item is requested by Carolynn Caudill,
5. Discussion and possible action for approval of Security Trades and Interest Report for April 2008. Mark Seikel, Chief of Investments, Oklahoma County Treasurer, will address this item. (Document received)
6. Discussion and possible action for approval of Outstanding Retirement Investments at Market Value of $14,563,093.05 and at Par Value of $14,440,481.63 as provided by the Bank of Oklahoma/LPL for April 2008. Mark Seikel, Chief of Investments, Oklahoma County Treasurer, will address this item. (Document received)
7.
Discussion and possible action for approval of monthly investment
and administration fees for April 2008 in the amount of $24,450.72 submitted by InvesTrust. Monthly investment and administration fees
are paid out of the OKIE account. This
item is requested by Carolynn Caudill,
8.
Discussion and possible action to approve funds to be
transferred to escrow account for June 2008 Mutual Fund Reimbursements to
participants in the amount of $17,957.84.
The 2008 Mutual Fund Reimbursements to participants are paid out of the
OKIE account. This item is requested by
Carolynn Caudill,
End of Consent Docket
9. Discussion and possible action for approval of Defined Contribution retirement benefits only for Everett Reeves (Application No. 08-08) Effective Date: June l, 2008. (Document received)
10. Discussion and possible action for approval of Defined Contribution retirement and health benefits for Neta Anderson (Application No. 08-09) Effective Date: May 3, 2008. (Document received)
11. Discussion and possible action for approval of Defined Contribution posthumous retirement application and summary for surviving spouse for retirement and health benefits to be granted to Marynette Vallion, surviving spouse of John Vallion. (Application 08-10) Effective Date: June 1, 2008. (Document received)
12.
Discussion and possible action to receive the monthly
updated OKIE Forfeiture Account Activity and projections. This item is requested by Carolynn Caudill,
13.
Discussion and possible action for approval of the
Service Agreement between Oklahoma County and InvesTrust, N.A. to be effective
July 1, 2008 and ending June 30, 2009.
This item is requested by Carolynn Caudill,
14.
Discussion and possible action for approval of the
Service Agreement between Oklahoma County and InvesTrust 457 Plan effective
July 1, 2008 and ending June 30, 2009. This item is requested by Carolynn
Caudill,
15.
Discussion and possible action for approval of the Administrative
Services Agreement between Oklahoma County and The Hartford 457 Plan effective
July 1, 2008 and ending June 30, 2009.
This item is requested by Carolynn Caudill,
16.
Discussion and possible action to receive the NACO plan
document to be received each year between Nationwide 457 and
17.
Discussion and possible action for approval of the
engagement letter provided by Milliman Consultants
and Actuaries, to complete an actuarial pension valuation of the Defined
Benefit Employees Retirement System of Oklahoma County for fiscal year
2008/2009. This item is requested by Carolynn Caudill,
18.
Discussion and possible action for approval of the Consulting Service Agreement with Milliman Consultants and Actuaries effective July 1, 2008
and ending June 30, 2009. This item is
requested by Carolynn Caudill,
19.
Discussion and possible action for approval of the
engagement letter provided by Johnston & Ahlschwede,
P.C., Certified Public Accountants, to audit the Defined Benefit Employees
Retirement System of Oklahoma County at the end of fiscal year 2008. This item
is requested by Carolynn Caudill,
20. Discussion and possible action regarding a temporary exclusion from the $50,000.00 limit and/or the five-loan limit to allow employees to consolidate retirement loans. This item is requested by Jim Lilly, Trustee.
21.
Discussion and possible action regarding one-time
$600.00 allowance for each member of the Oklahoma County Defined Benefits
Retirement Plan to be paid in addition to retirees’ regular retirement
check. This item is requested by Forrest
“Butch” Freeman,
22. Citizen’s participation. Any citizen wishing to address the Board of Trustees of the Employees Retirement System may do so at this time.
23. New Business: In accordance with the Open Meetings Act, Title 25 O.S. § 311.A.9, New Business is defined, as "any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda".
Adjourn at _____________ until 2:30 p.m. Monday, June 30, 2008.
NAME OF PERSON REPORTING: Carolynn
Caudill,
TITLE: SECRETARY TO: Board
of Trustees of the Employees Retirement System of
SIGNATURE: Carolynn Caudill, by: , Deputy.