REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, August
21, 2008
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, August 20, 2008.
3. Discussion and possible action to approve minutes of the regular meeting dated Thursday, July 17, 2008. (Documents Received)
4.
Presentation and possible action regarding the Expert
Medical Opinion Program from Advance Medical. Presented by Gary R. Yeamans,
Executive Vice President, Sales & Marketing, Advance
Medical. This item requested by Forrest “Butch” Freeman,
The following
items, No. 5 through 8.2 are Consent Items and are routine in nature:
5.
CASH FUND
APPROPRIATIONS
5.1 Discussion and possible action on Resolution HWY 3-09: Cash fund appropriation for
Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $100,000.00 $115,000.00 $84,857.19 $299,857.19
1110-52000 Benefits 40,000.00 $35,000.00 $41,336.66 $116,336.66
1110-53000 Travel $1,575.55 $0.00 $.00 $1,575.55
1110-54000 Operation $473,542.57 $184,151.11 $220,421.71 $878,115.39
1110-55000 Capital $0.00 $0.00 $0.00 $0.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $17,586.91 $0.00 $17,586.91
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $615,118.12 $351,738.02 $346,615.56 $1,313,471.70
To appropriate miscellaneous and Tax Commission receipts for the month of July 2008 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $709.32 Special Fuel Tax $0.00
Reimb Gas & Fuel D-2 $0.00 Veh Coll for Rds /w CRIRF$431,231.94 Reimb Gas & Fuel D-3 $2,492.64 Interest $18,305.40
Reimb Parts & Serv Repair D-1 $73.50
Reimb Parts & Serv Repair D-2 $2,200.22
Reimb Parts & Serv Repair D-3 $92.53 Sub Total $1,031,735.84
Reimb from FEMA D-1 $241,565.08
Reimb. O’Reiley Auto D-1 $50.11
Reimb Metro Parking for signs D-3 $118.44
Town
of
City of OKC D-2 $4,923.46
City
of
City of Spencer D-1 $67.31
Jones Historical Society D-1 $11,164.34
Crucho Schools D-1 $937.20
Zoo Parking Lot D-1 $9,176.72
Miscellaneous Receipts Total $281,735.86 Total Receipts $1,313,471.70
5.2 Discussion and possible action on Resolution TMF 3-09: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2009-51000 Salary $6,612.75
1140-1500-2009-52000 Benefits $2,498.15
1140-1500-2009-53000 Travel $587.80
1140-1500-2009-54000 Operation $4,114.60
1140-1500-2009-55000 Capital $881.70
Total $14,695.00
To appropriate receipts for the month of July 2008. (Document Received)
5.3 Discussion and possible action on Resolution CCLF 3-09: Cash fund appropriation for County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2009-54000 Operation $3,812.56
1150-1700-2009-55000 Capital $3,812.55
Total $7,625.11
To appropriate receipts for the month of July 2008. (Document Received)
5.4 Discussion and possible action on Resolution UCC 3-09: Cash fund appropriation for County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2009-51000 Salary $25,000.00
1151-1700-2009-52000 Benefits $5,000.00
1151-1700-2009-54000 Operation $27,594.48
1151-1700-2009-55000 Capital $27,594.49
Total $85,188.97
To appropriate receipts for the month of July 2008. (Document Received)
5.5 Discussion and possible action on Resolution CCRP 3-09: Cash fund appropriations for County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2009-51000 Salary $21,600.00
1152-1700-2009-52000 Benefits $5,000.00
1152-1700-2009-54000 Operation $25,648.09
1152-1700-2009-55000 Capital $25,648.09
Total $77,896.18
To appropriate receipts for the month of July 2008. (Document Received)
5.6 Discussion and possible action on Resolution SF 3-09: Cash fund appropriation for Sheriff Service Fee Fund 1160 as follows:
1160-5100-2009-52000 Benefits $10,000.00
1160-5100-2009-53000 Travel $25,000.00
1160-5100-2009-54000 Operation $50,000.00
1160-5100-2009-55000 Capital $30,000.00
1160-5105-2009-54000 Operation $100,813.00
1160-5105-2009-55000 Capital $10,000.00
1160-5160-2009-54000 Capital $8,325.20
1160-5160-2009-55000 Capital $10,000.00
Total $244,138.20
To appropriate interest and miscellaneous receipts for the month of July 2008.
(Document Received)
5.7 Discussion and possible action on Resolution SSR 4-09: Cash fund appropriation for Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2009-54000 Operation $10,000.00
1161-5108-2009-55000 Capital $10,000.00
1161-5110-2009-54000 Operation $798,490.37
1161-5111-2009-54000 Operation $182,458.41
1161-5112-2009-51000 Salary $5,000.00
1161-5112-2009-52000 Benefits $4,511.66
1161-5127-2009-55000 Capital $4,532.19
1161-5145-2009-54000 Operation $25.00
1161-5146-2009-54000 Operation $200,000.00
1161-5154-2009-55000 Capital $8,802.98
1161-5157-2009-55000 Capital $2,103.57
1161-5162-2009-51000 Salary $5,000.00
1161-5162-2009-52000 Benefits $2,000.00
Total $1,232,924.18
To appropriate interest and miscellaneous receipts for the month of July 2008.
(Document Received)
5.8 Discussion and possible action on Resolution AFR 4-09: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2009-55000 Capital $3,414.00
To appropriate receipts for the month of July 2008. (Document Received)
5.9 Discussion and possible action on Resolution JPF 3-09: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2009-54000 Operation $3,216.74
To appropriate receipts for the month of July 2008. (Document Received)
5.10 Discussion and possible action on Resolution JWRF 3-09: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2009-51000 Salary $1,000.00
1232-5200-2009-52000 Benefits $961.50
Total $1,961.50
To appropriate receipts for the month of July 2008. (Document Received)
5.11 Discussion and possible action on Resolution JGF 3-09: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5217-2009-54000 Operation $175.00
Total $175.00
To appropriate grant receipts for the month of July 2008. (Document Received)
5.12 Discussion and possible action on Resolution PC 3-09: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2009-51000 Salary $20,000.00
1240-3000-2009-52000 Benefits $5,000.00
1240-3000-2009-53000 Travel $5,000.00
1240-3000-2009-54000 Operation $7,561.69
Total $37,561.69
To appropriate fee receipts for the month of July 2008. (Document Received)
5.13 Discussion and possible action on Resolution EMF 2-09: Cash fund appropriations for
Emergency Management Fund 1251 as follows:
1251-5500-2009-55000 Capital $18,318.50
To appropriate fee receipts for the month of July 2008. (Document Received)
5.14 Discussion and possible action on Resolution CSF 3-09: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2009-51000 Salary $2,540.00
1260-3105-2009-54000 Operation $9,440.00
Total $11,980.00
To appropriate fee receipts for the month of July 2008. (Document Received)
5.15 Discussion and possible action on Resolution SENT 3-09: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2009-51000 Salary $85,936.36
1270-3110-2009-52000 Benefits $33,811.03
1270-3110-2009-53000 Travel $4,226.37
1270-3110-2009-54000 Operation $12,679.14
1270-3110-2009-55000 Capital $4,226.37
Total $140,879.27
To appropriate fee receipts for the month of July 2008. (Document Received)
5.16 Discussion and possible action on Resolution DCF 4-09: Cash fund appropriation for
Drug Court Fund 1280 as follows:
1280-3150-2009-51000 Salary $10,000.00
1280-3150-2009-52000 Benefits $10,000.00
1280-3150-2009-54000 Operation $22,562.50
Total $43,562.50
To appropriate fee receipts for the month of July 2008.
5.17 Discussion and possible action on Resolution CIR 3-09: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2009-55000 Capital $1,643.40
To appropriate interest receipts for the month of July 2008. (Document Received)
5.18 Discussion and possible action on Resolution CID 3-09: Cash fund appropriations for
Capital Improvement-District 2020 as follows:
2020-1210-2009-55000 Capital $500,000.00
To appropriate receipts for the month of July 2008. (Document Received)
5.19 Discussion and possible action on Resolution CIT 3-09: Cash fund appropriation for
Capital Improvement-Tinker 2030 as follows:
2030-1200-2009-55000 Capital $18.21
To appropriate interest receipts for the month of July 2008. (Document Received)
5.20 Discussion and possible action on Resolution TCF 3-09: Cash fund appropriation for
Tinker Clearing 2002 Fund 2031 as follows:
2031-1202-2009-55000 Capital $14.50
To appropriate interest receipts for the month of July 2008. (Document Received)
5.21 Discussion and possible action on
Resolution CB
1-09: To establish the
2008 Fund 2032 GM Plant Acquisition and appropriate cash as follows:
2032-1203-2009-55000 Capital $44,923,390.00
To appropriate receipts for the month of July & August 2008. (Document
Received)
5.22 Discussion and possible action on
Resolution CB
2-09: To establish the
2008 Fund 2032 Flood Control Crutcho and appropriate cash as follows:
2032-1204-2009-55000 Capital $2,994,893.00
To appropriate receipts for the month of August 2008. (Document
Received)
5.23 Discussion and possible action on
Resolution CB
3-09: To establish the
2008 Fund 2032 Flood Control Deer Creek and appropriate cash as follows:
2032-1205-2009-55000 Capital $2,994,893.00
To appropriate receipts for the month of August 2008. (Document
Received)
5.24 Discussion and possible action on
Resolution CB
4-09: To establish the
2008 Fund 2032 County Building Projects and appropriate cash as follows:
2032-1206-2009-55000 Capital $10,482,124.00
To appropriate receipts for the month of August 2008. (Document
Received)
5.25 Discussion and possible action on
Resolution CB
5-09: To establish the
2008 Fund 2032 Bond Issuance and appropriate cash as follows:
2032-0001-2009-54000 Operation $104,700.00
To appropriate receipts for the month of August 2008. (Document
Received)
5.26 Discussion and possible action on Resolution JF 3-09: Cash fund appropriation for Jail Facility Fund 2040 as follows:
2040-5100-2009-55000 Capital $20.48
To appropriate receipts for the month of July 2008. (Document Received.)
5.27 Discussion and possible action on Resolution SOPP 3-09: Cash fund appropriation for
Sale of Property Proceeds 2050 as follows:
2050-1200-2009-55000 Capital $13.57
To appropriate interest receipts for the month of July 2008. (Document Received)
5.28 Discussion and possible action on Resolution EB 2-09: Cash fund appropriation for Employee Benefits 4010 as follows:
4010-0001-2009-54000 Operation $1,059,330.94
To appropriate balance of receipts for the month of July 2008. (Document Received)
5.29 Discussion and possible action on Resolution EB 3-09: Cash fund appropriation for Employee Benefits 4010 in the amount of $950,000.00. To appropriate miscellaneous receipts for the month of August contingent upon funds becoming available on August 31, 2008. (Document Received)
5.30 Discussion and possible action on Resolution WC 3-09: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2009-54000 Operation $29,441.17
To appropriate receipts for the month of July 2008.
5.31 Discussion and possible action on Resolution LL 3-09: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2009-51000 Salary $11,000.00
6010-0001-2009-52000 Benefits $3,500.00
6010-0001-2009-54000 Operation $29,967.69
Total $44,467.69
To appropriate receipts for the month of July 2008. (Document Received)
6
CASH FUND CARRY-OVER
6.1 Discussion and possible action on Resolution HWY 4-09: Carry-over appropriation for Highway Cash Fund 1110 in the amount of $239,447.40. To carry forward funds from prior fiscal year to FY 08-09. (Document Received)
6.2 Discussion and possible action on Resolution EB 4-09: Carry-over appropriation for Employee Benefits Fund 4010 in the amount of $295,000.00. To carry forward funds from prior fiscal year to FY 08-09. (Document Received)
6.3 Discussion and possible action on Resolution WC 4-09: Carry-over appropriation for Workers Compensation Fund 4020 in the amount of $12,055.25. To carry forward funds fro prior fiscal year to FY 08-09. (Document Received)
7 CASH FUND TRANSFERS
7.1 Discussion
and possible action on Resolution SENT
18-08: Transfer of appropriations for Community Sentencing Fund 1270 in the
amount of $800.00 as follows:
From
1270-3110-2008-55000 Capital $800.00
To
1270-3110-2008-52000 Benefits $600.00
To
1270-3110-2008-53000 Travel $200.00
Total
$800.00
Transfer
is necessary to encumber fiscal year 2007-08 final benefit and travel
reimbursements for Community Sentencing Employees.
7.2 Discussion
and possible action on Resolution SF
19-08: Transfer of appropriations
for Sheriff’s Service Fee Fund 1260 in the amount of $2,006.92 as follows:
From
1160-5160-2008-55000 Capital
$2,006.92
To
1160-5160-2008-54000 Operation $2,006.92
Transfer is necessary
for shortage in FY 2007-08 operation account.
7.3 Discussion
and possible action on Resolution JGF
4-09: Transfer of appropriations for
Juvenile Grant Fund 1233 in the amount of $1,036.94 as follows:
From
1233-5211-2009-51000 Salary $174.01
1233-5211-2009-52000 Benefits $49.99
1233-5212-2009-51000 Salary $260.08
1233-5212-2009-52000 Benefits $162.54
1233-5213-2009-51000 Salary $153.85
1233-5213-2009-52000 Benefits $109.77
1233-5214-2009-51000 Salary $56.31
1233-5214-2009-52000 Benefits $70.39
Total
$1,036.94
To
1233-5211-2009-54000 Operation $224.00
To
1233-5212-2009-54000 Operation $422.62
To
1233-5213-2009-54000 Operation $263.62
To
1233-5214-2009-54000 Operation $126.70 Total $1,036.94
Transfer
is necessary to complete the separation action of Oklahoma County CASA from the
OK County Juvenile Bureau.
7.4 Discussion
and possible action on Resolution CSF
4-09: Transfer of appropriations for
Court Services Fund 1260 in the amount of $650.10 as follows:
From
1260-3100-2009-53000 Travel
$409.56
From
1260-3100-2009-55000 Capital
$240.54
Total
$650.10
To
1260-3100-2009-51000 Salaries $650.10
Transfer
is necessary to fund the salaries for the current fiscal year.
8 GENERAL
FUND TRANSFERS
8.1 Discussion and possible action on
Resolution GF
6-09: Transfer of General Fund appropriations for
From 1001-2500-2009-54000 Operation $12,618.00
To 1001-2500-2009-55000 Capital $12,618.00
Transfer is necessary to purchase 2 HP Laser Jet 9050dn printers. This expenditure will be reimbursed by the State Election Board.
8.2 Discussion and possible action on Resolution GF 7-09: Inter-fund transfer from General
Fund cash 1001 and appropriate to Workers Compensation fund 4020 in the amount of
$250,000.00. Inter-fund transfer was included in the approved General Fund budget for
fiscal year 2008-09. (Document Received)
End of Consent Docket
9. Discussion and possible action regarding the Monthly Financial Report to be presented
by Danny Lambert,
10. Discussion and possible action regarding the Capital Projects Budget Detail. This item
requested
by Carolynn Caudill,
(Document Received.)
11. Discussion
and possible action to approve proposed changes to
12. Discussion and possible action to receive
reports from Delta
Dental Plan of
13. Discussion and possible action to approve an amendment to the Ceridian Benefits Services, Inc. client quotation Exhibit A10-C amending the service start date from January 1, 2009 to July 1, 2008. This amendment is necessary to correlate with the contract renewal fiscal year date. Requested by Carolynn Caudill, County Clerk & Secretary to the Board and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received.)
14. Discussion and possible action to approve
an amendment to the
15. Discussion and possible action for
approval of an actuarial
certification attesting
16. Discussion and possible action for
approval of Mutual Assurance Administrator’s fees to act as Authorized
Representative and Account Manager on behalf of Oklahoma County for the Retiree
Drug Subsidy. Requisition No.
10901897 has been issued to Mutual Assurance Administrator’s in the amount of
$2,200 from Employee Benefits Fund 4010 contingent upon encumbrance of
funds. Requested by Carolynn Caudill,
17. Discussion to receive a letter from Mutual
Assurance Administrator’s concerning the Deficit
Reduction Act of 2006 and the Third Party Administrator’s requirement to
provide eligibility information to state Medicaid agencies for plan
participants on Medicaid. Requested by
Carolynn Caudill,
18. Discussion and possible action concerning
the intent to cover contraceptives
by the
19. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O.S. §307 (B)(4), discussion regarding confidential
communications between the Board and its attorney concerning a pending
investigation, claim, or action of Andrew Bartee, because the Board, with the
advice of its attorney, has determined that disclosure would seriously impair the
ability of the Board to process the claim or conduct a pending investigation,
litigation, or proceeding in the public interest.
20. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Andrew Bartee.
21. Board
Comments/ Comments from the Elected Officials.
22. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
23. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
24. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY