OKLAHOMA COUNTY BUDGET
BOARD
REGULAR
MEETING
320 Robert S. Kerr
Conference Room 201
AGENDA
10:00 a.m., Thursday, November
17, 2011
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, November 15, 2011.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, October 20, 2011.
The
following items, No. 4 through 48 are Consent Items and are routine in nature:
4.
Discussion and possible action on Resolution BB
6-12: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 as follows:
To appropriate receipts for the month of October 2011.
(Document Received)
5.
Discussion and possible action on Resolution BB
7-12: Cash fund appropriation for Treasurer s Mortgage Tax Fee Fund 1140 as
follows:
To appropriate receipts for the month of October 2011.
(Document Received)
6. Discussion and possible action on Resolution BB 8-12: Cash fund appropriation
for County Clerk Lien Fee Fund 1150 as follows:
To appropriate receipts for the month of October 2011.
(Document Received)
7. Discussion
and possible action on Resolution BB
9-12: Cash fund appropriation for
Highway Cash 1110 as follows:
To appropriate miscellaneous and Tax Commission receipts for the month of October,
8.
Discussion and possible action on Resolution BB
10-12: Cash fund appropriation for County Clerk Uniform Commercial Code Fee
Fund 1151 as follows:
To appropriate receipts for the month of October 2011.
(Document Received)
9. Discussion and possible action on Resolution BB 11-12: Cash fund appropriation for County Clerk Records Preservation and Management Fund 1152 as follows:
To appropriate receipts for the month of October
2011. (Document Received)
10.
Discussion and possible action on Resolution BB
12-12: Cash fund appropriation for Sheriff Service Fee Fund 1160 as follows:
To appropriate interest and miscellaneous receipts for the
month of October 2011. (Document
Received)
11.
Discussion and possible action on Resolution BB
13-12: Cash fund appropriation for Sheriff Special Revenue Fund 1161 as
follows:
To appropriate interest and miscellaneous receipts for the
month of October 2011. (Document
Received)
12.
Discussion and possible action on Resolution BB
14-12: Cash fund appropriation for Assessor s Fee Revolving Fund 1201 as
follows:
To appropriate receipts for the month of October 2011.
(Document Received)
13.
Discussion and possible action on Resolution BB
15-12: Cash fund appropriation for Juvenile Probation Fee Fund 1231 as
follows:
To appropriate receipts for the month of October 2011.
(Document Received)
14.
Discussion and possible action on Resolution BB
16-12: Cash fund appropriation for Juvenile Work Restitution Fund 1232 as
follows:
To appropriate receipts for the month of October 2011.
(Document Received)
15.
Discussion and possible action on Resolution BB
17-12: Cash fund appropriation for Juvenile Grant Fund 1233 as follows:
To appropriate grant receipts for the month of October 2011.
(Document Received)
16.
Discussion and possible action on Resolution BB 18-12: Cash fund
appropriations for Planning Commission Fee Fund 1240 as follows: 
To appropriate fee receipts for the month of October 2011. (Document
Received)
17. Discussion and possible action on Resolution BB 19-12: Cash fund appropriation
for Emergency
Management Fund 1251 as follows: 
To appropriate fee receipts for the month of October 2011.
(Document Received)
18.
Discussion and possible action on Resolution BB
20-12: Cash fund appropriations for Community Service Fee Fund 1260 as
follows:
To appropriate fee receipts for the month of October 2011. (Document Received)
19.
Discussion and possible action on Resolution BB
21-12: Cash fund appropriations for Community Sentencing Fund 1270 as
follows:
To appropriate fee receipts for the month of October 2011. (Document
Received)
20.
Discussion and possible action on Resolution BB
22-12: Cash fund appropriation for Drug Court Fund 1280 as follows: 
To appropriate interest receipts for the month of October
2011. (Document Received
21.
Discussion and possible action on Resolution BB
23-12: Cash fund appropriation for Capital Improvement- Regular Fund 2010
as follows: 
To appropriate interest receipts for the month of October
2011. (Document Received)
22.
Discussion and possible action on Resolution BB
24-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 as
follows:
To appropriate interest receipts for the month of October
2011. (Document Received)
23. Discussion and possible action on Resolution BB 25-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2031 as follows:
To appropriate interest receipts for the month of October 2011.
(Document Received)
24. Discussion and possible action on Resolution BB 26-12: Cash fund appropriation
for County Bonds 2008 Fund 2032 as follows:
To appropriate interest receipts for the month of October
2011. (Document Received)
25. Discussion and possible action on Resolution BB 27-12: Cash fund appropriation
for Sale of Property Proceeds Fund 2050 as follows:
To appropriate interest receipts for the month of October
2011. (Document Received)
26. Discussion and possible action on Resolution BB 28-12: Cash fund appropriation for Employee Benefits Fund 4010 as follows:
To appropriate receipts for the month of October
2011. (Document Received)
27. Discussion and possible action on Resolution BB 29-12: Cash fund appropriation for Employee Benefits 4010-0001-2012-54000 in the amount of $1,100,000.00. To appropriate miscellaneous receipts for the month of November contingent upon funds being deposited on November 30, 2011. (Document Received)
28.
Discussion and possible action on Resolution BB
30-12: Cash fund appropriation for Worker s Compensation Fund 4020 as
follows:
To appropriate receipts for the month of October 2011 and
stale dated checks. (Document Received)
29.
Discussion and possible action on Resolution BB
31-12: Cash fund appropriation for Law Library Fund 6010 as follows:
To appropriate receipts for the month of October 2011. (Document
Received)
30. Discussion and possible action on BB 32-12: Inter-fund transfer from General Fund Cash to Worker s Compensation Fund 4020 in the amount of $150,000. Transfer was approved by the Budget Board in the Annual Adopted Budget on June 9, 2011. (Document Received.)
31. Discussion and possible action on Resolution BB 33-12: Carry-over appropriations for Highway Cash 1110 in the amount of $309,268.09. Carry-over is to move funds from FY 2010-11 to the current fiscal year.
32. Discussion and possible action on Resolution BB 34-12: Carry-over appropriations for Treasurer Mortgage Fee Fund 1140 in the amount of $3,612.02. Carry-over is to move funds from FY 2010-11 to the current fiscal year.
33.
Discussion
and possible action on Resolution BB 35-12: Carry-over appropriations for County Clerk Lien Fee Fund 1150 in the
amount of $22,089.38. Carry-over is to
move funds from FY 2010-11 to the current fiscal year.
34.
Discussion
and possible action on Resolution BB 36-12: Carry-over appropriation for County Clerk s UCC Fund 1151 in the
amount of $7,845.23. Carry-over is to move funds from FY 2010-11 to the current
fiscal year.
35.
Discussion
and possible action on Resolution BB 37-12: Carry-over appropriation for County Clerk s Records Preservation Fund
1151 in the amount of $166,029.67. Carry-over is to move funds from FY 2010-11
to the current fiscal year.
36.
Discussion
and possible action on Resolution BB 38-12: Carry-over appropriation for Sheriff s Service Fee Fund 1160 in the
amount of $1,603.62. Carry-over is to move funds from FY 2010-11 to the current
fiscal year.
37.
Discussion
and possible action on Resolution BB 39-12: Carry-over appropriation for Sheriff s Special Revenue Fund 1161 in
the amount of $3,118.05. Carry-over is to move funds from FY 2010-11 to the
current fiscal year.
38.
Discussion
and possible action on Resolution BB 40-12: Carry-over appropriation for Juvenile Probation Fee Fund 1231 in the
amount of $14,775.00. Carry-over is to move funds from FY 2010-11 to the
current fiscal year.
39.
Discussion
and possible action on Resolution BB 41-12: Carry-over appropriation for Juvenile Grant Fund 1233 in the amount
of $3,610.32. Carry-over is to move funds from FY 2010-11 to the current fiscal
year.
40.
Discussion
and possible action on Resolution BB 42-12: Carry-over appropriation for Community Service Fee Fund 1260 in the
amount of $12,047.65. Carry-over is to
move funds from FY 2010-11 to the current fiscal year.
41.
Discussion
and possible action on Resolution BB 43-12: Carry-over appropriation for Community Sentencing Fund 1270 in the
amount of $6,926.75. Carry-over is to
move funds from FY 2010-11 to the current fiscal year.
42.
Discussion
and possible action on Resolution BB 44-12: Carry-over appropriation for Drug Court Fund 1280 in the amount of $3,442.66. Carry-over is to move funds from FY 2010-11
to the current fiscal year.
43.
Discussion
and possible action on Resolution BB 45-12: Carry-over appropriation for County Bonds 2008 Fund 2032 in the
amount of $7,312.13. Carry-over is to
move funds from FY 2010-11 to the current fiscal year.
44.
Discussion
and possible action on Resolution BB 46-12: Carry-over appropriation for Employee Benefits Fund 4010 in the
amount of $14,428.69. Carry-over is to
move funds from FY 2010-11 to the current fiscal year.
45.
Discussion
and possible action on Resolution BB 47-12: Carry-over appropriation for Law Library Fund 6010 in the amount of $868.85. Carry-over is to move funds from FY 2010-11
to the current fiscal year.
46.
Discussion and possible action on Resolution BB
48-12: Transfer of appropriations for Highway Cash Fund 1110 in the amount
of $76.39 as follows:
Transfer is requested to reimburse District 2 for a
reimbursement from Grainger that was
deposited to the wrong cost center. (Document Received)
47. Discussion and possible action on Resolution BB 49-12: Transfer of
appropriations for General Fund 1001 in the amount of $60,000.00 as follows:
Transfer is requested to purchase additional hardware
equipment. (Document Received)
48. Discussion and possible action on Resolution BB 50-12: Transfer of
appropriations for Sheriff Special Revenue Fund 1161 in the amount of
1,514.46 as follows:
Transfer is requested to transfer balances from the 2011
ODMHSA and 2011 Traffic Safety K8 grants into their respective 2012 grants. (Document Received)
End of Consent Docket
49. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk s Finance Manager. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
50. Discussion and possible action to receive the FY 11-12 Actuarial Valuation of the Oklahoma County Post Employment Benefits Plan prepared by Milliman.
51. Discussion and possible action regarding update of the County s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk s Director of Benefits, HR and Payroll. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
52. Discussion and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly updates to the Budget Board. This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
53. Discussion and possible action on the recommendation from the Health and
Wellness
Committee to allow the committee to direct MAA to release historical
claims data on medically insured employees
for the sole purpose of developing
health
and wellness clinics proposals for the County. This item requested by Jane Gaston
and Dan Matthews Co-Chairs of the Committee.
54. Discussion and possible action regarding update from Budget Evaluation
Team. This item requested by Willa Johnson, County Commissioner District
No. 1 and Chairwoman to the Board. (Document Received)
55. Discussion and possible action on Resolution BB 51-12: Transfer of appropriations for Election Board General Fund 1001 in the amount of $105,044.00 as follows:
Transfer is necessary due to funding shortage for the
Presidential Preferential Primary and Primary Elections and the Special Senate
43 & 46 Primary and General Elections that came up after the budget was approved.
(Document Received)
56. Discussion and possible action on Resolution BB 52-12: Transfer of
appropriations from General Fund Reserve 1001-9995 to Capital Improvement-
Regular in the amount of $95,000.00 as follows:
Transfer is necessary to restore funds transferred June 9,
2011 for the following projects: Annex
Building: HVAC System Repairs $30,000 and Courthouse: Plumbing
Chases $65,000. (Document Received)
57. Discussion and possible action on Resolution BB 53-12: Transfer of
appropriations from General Fund Reserve 1001-9995 to Capital Improvement-
Regular in the amount of $48,000.00 as follows:
Transfer is necessary to repair elevators at the Juvenile
Detention Center. (Document Received)
58. Discussion and possible action on Resolution BB 54-12: Transfer of
appropriations from General Fund Reserve 1001-9995 to Sheriff General Fund
5100 as follows:
Transfer is necessary to fund salaries and benefits. (Document Received)
59.
Board
Comments/ Comments from the Elected Officials.
60. Citizens participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
61. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.
62. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY