Regular Meeting
Agenda
2:30 p.m.
November 30, 2009
320 Robert S.
Kerr, Room 201
1. Call to order.
2. Notice of the meeting was properly posted Wednesday, November 25, 2009.
3. Approve the minutes of the meeting of October 26, 2009.
The following items, No. 4 through 8 are
Consent Items and are routine in nature:
4.
Discussion and possible action for approval of the November
2009 Defined Benefit payroll. This month
there are 180 checks to be issued for 178 participants in the amount of $187,138.46.
This item is requested by Carolynn Caudill,
5. Discussion and possible action for approval of Security Trades and Interest Report for October 2009. Mark Seikel, Chief of Investments, Oklahoma County Treasurer, will address this item. (Document received)
6. Discussion and possible action for approval of Outstanding Retirement Investments at Market Value of $12,884,486.89 and at Par Value of $12,782,748.70 as provided by the Bank of Oklahoma/LPL for October 2009. Mark Seikel, Chief of Investments, Oklahoma County Treasurer, will address this item. (Document received)
7.
Discussion and possible action for approval of monthly
investment and administration fees for October 2009 in the amount of $22,764.51 submitted by InvesTrust. Monthly investment and administration fees
are paid out of the OKIE account. This
item is requested by Carolynn Caudill,
8.
Discussion and possible action to approve funds to be
transferred to escrow account for December 2009 Mutual Fund Reimbursements to
participants in the amount of $15,459.39.
The 2009 Mutual Fund Reimbursements to participants are paid out of the
OKIE account. This item is requested by
Carolynn Caudill,
End of Consent Docket
9. Discussion and possible action for approval of Defined Contribution retirement and health benefits for Richard McDonald (Application No. 09-24) Effective Date: November 1, 2009. (Document received)
10. Discussion and possible action for approval of Defined Benefit survivor spouse retirement benefits only for Edna Swindler (Application No. SS 09-02) Effective Date: December 1, 2009. (Document received)
11.
Discussion and possible action to receive the monthly
updated OKIE Forfeiture Account Activity and projections. This item is
requested by Carolynn Caudill,
12.
Discussion and possible action to receive the quarterly
statements provided by InvesTrust for the period of October 1, 2009 through
October 31, 2009 for the Defined Contribution Retirement Plan. This item is requested by Carolynn Caudill,
13.
Discussion and possible action to receive the Audit and
Financial Statement of the Employee’s Retirement System of Oklahoma County as
prepared by Johnston & Ahlschwede, P.C. This item is requested by Carolynn
Caudill,
14.
Discussion and possible action to approve payment in
the amount of $3,800.00 to Johnston & Ahlschwede, P.C. for preparation of
the Financial Statement and Audit. This
item is requested by Carolynn Caudill,
15.
Discussion and possible action to approve payment in
the amount of $5,253.24 to Milliman Consultants & Actuaries, P.C. for
annual pension services. This item is requested by Carolynn Caudill,
16.
Discussion and possible action to receive the Annual
Report of the Board of Trustees Oklahoma County Defined Benefit Retirement
Plan. This item is requested by Carolynn Caudill,
17.
Discussion and possible action for approval of the 2010
regular scheduled Retirement Board Meetings. This item is requested by Carolynn
Caudill,
18. Citizen’s participation. Any citizen wishing to address the Board of Trustees of the Employees Retirement System may do so at this time.
19. New Business: In accordance with the Open Meetings Act, Title 25 O.S. § 311.A.9, New Business is defined, as "any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda".
Adjourn at _____________ until 2:30 p.m. Monday, December 28, 2009.
NAME OF PERSON REPORTING: Carolynn
Caudill,
TITLE: SECRETARY TO: Board
of Trustees of the Employees Retirement System of
SIGNATURE: Carolynn Caudill, by: , Deputy.