BOARD OF
9:00 a.m.
Wednesday, March 24, 2010
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, March 19, 2010.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, March 17, 2010, prepared by the
The
following items, No. 5 through 12, are Consent Items and are routine in nature:
5. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $20,598.95 for period ending March 16, 2010, pending notification of
encumbrance to Donna Lovelace,
6. Approve
Employee
Benefit Trust Warrant No. 493939 through 494706 for
7. Discussion
and possible action to receive District Attorney Opinion
regarding Request for Legal Opinion-Supplemental Appropriations and Use of
Special Revenue to balance General Budget Fund Budget. Requested by Carolynn Caudill,
8. Discussion and possible action to approve Resolution No. ___________for disposing of scrap materials, to wit: the sale of 8,620 pounds of scrap metal by Highway District No. 3 to Standard Iron & Metal Company, Inc., for a total price of $866.20 deposited to the Highway Cash Fund. Requested by Ray Vaughn, Chairman. (Document Received)
9. Cancelled Check: Sherri S. Grubbs, Check No. 401005515 dated March 17, 2010, in the amount of $576.00. This check was issued from the wrong fund and will be reissued on March 24, 2010.
10. Receive the following litigation:
Case No. CJ 2010-2014 Summons and Petition
Case No. CJ 2010-1961 Summons and Petition
Case No. CJ 2010-1932 Summons and Notice of Hearing and Petition to Vacate
Case No. CJ 2010-262 Summons Petition to Quiet Title
Case No. CJ 2009-6620 Affidavit of Mailing and Agreed Application and Agreed Order
TC 2010-010 Tort Claim
11. Receive Monthly Report of Officers for the month of February, 2010: (Documents Received)
9N Restitution $20,949.33
9J Restitution $ 2,286.26
JJC Emergency $ 1,896.26
Election Board $26,046.16
Comm/Culvert Pipe Sales Fund 8206 $557.77
Total $557.77
12. Discussion and possible action to approve Resolution
No. __________ disposing of equipment from the Inventory of Oklahoma County
District No. 2. These items have been
declared surplus and with the requested disposal will be sold in the upcoming Department
of Central Services (“DCS”) State Auction in accordance with the provisions set
forth in O.S. Title 19 Section 421.1.
Requested by Brian Maughan,
One (1) 1992 Chevrolet ¾ ton pickup, c/n DB301-00248, s/n 1GBGC24K1NE147617, acquired 12/4/91 from Boyd Chevrolet, 5000 W. Reno, Oklahoma City, OK 73127, for $13,916.00.
One (1) 1977 Ford Dump truck, c/n DB302-00219, s/n W81DVY 26864, acquired 7/19/77 from Sooner Ford, Oklahoma City, OK, for $33,500.38.
One (1) 1986 Ford Dump truck, c/n DB302-00234, s/n 1FDYU8OU6GVA04233, acquired 12/18/85 from Sooner Ford, Oklahoma City, OK, for $38,778.92.
One (1) 1991 Ford Dump truck, c/n DB302-00240, s/n 1FDXK84A5MVA13731, acquired 11/29/90 from Sooner State Ford, 2500 W. Reno, Oklahoma City, OK 73147, for $31,893.00.
One (1) 1991 Ford Dump truck, c/n DB302-00241, s/n 1FDXK84A7MVA13732, acquired 11/29/90 from Sooner State Ford, 2500 W. Reno, Oklahoma City, OK 73147, for $31,893.00.
One (1) 1998 Chevrolet Dump truck & utility bed, c/n DB302-00245, s/n 1GBP7H1C7WJ109161, acquired 4/16/98 from Reliable Chevrolet, 8130 E. Skelly Dr. Tulsa, OK 74159, for $53,336.00.
One (1) 1998 Chevrolet Dump truck, c/n DB302-00246, s/n 1GBP7H1C3WJ111036, acquired 7/7/98 from Reliable Chevrolet, 8130 E. Skelly Dr. Tulsa, OK 74159, for 46,700.00.
One (1) 1998 Chevrolet Dump truck, c/n DB302-00247, s/n 1GBP7H1C9WJ112093, acquired 8/28/98 from Reliable Chevrolet, 8130 E. Skelly Dr. Tulsa, OK 74159, for 46,700.00.
One (1) 1999 Chevrolet Dump truck & utility bed, c/n DB302-00248, s/n 1GBT7H4C7XJ106644, acquired 6/21/99 from Reliable Chevrolet, 8130 E. Skelly Dr. Tulsa, OK 74159, for $61,731.57.
One (1) 1999 Chevrolet Dump truck, c/n DB302-00249, s/n 1GBT7H4C8XJ106653, acquired 6/21/99 from Reliable Chevrolet, 8130 E. Skelly Dr. Tulsa, OK 74159, for $58,750.00.
One (1) Etnyre Chip spreader, c/n
DB310-00203, s/n K3718, acquired 5/30/73 from Bert Smith Machinery,
One (1) Etnyre Chip spreader, c/n
DB310-00207, s/n K3673, acquired 11/27/02 from Bert Smith Machinery,
One (1) Roscoe Roller, c/n DB320-00214, s/n 500, acquisition and vendor unknown for estimated $5,000.00.
One (1) Ferguson Roller, c/n
DB320-00218, s/n 220, acquired 2/14/83 from Bert Smith Machinery,
One (1) Mauldin Roller, c/n
DB320-00219, s/n 3-5-2-86-117, acquired 12/17/85 from Midwesco, 15 SW 29th,
One (1) Fontaine Spreader, c/n
DB325-00204, s/n SC4434, acquired 3/9/89 from Fruehauf Trailer Operations,
One (1) Swenson Tail Gate
spreader, c/n DB325-00206, s/n 86100, acquired 4/14/99 from Perfection
Equipment, 5100
One (1) Swenson Tail Gate
spreader, c/n DB325-00208, s/n 87796, acquired 9/21/99 from Perfection
Equipment, 5100
One (1) Swenson Tail Gate
spreader, c/n DB325-00209, s/n 87795, acquired 9/21/99 from Perfection
Equipment, 5100
One (1) Henderson Spreader, c/n
DB325-00210, s/n FSH-21797, acquired 12/27/01 from Frontier Equipment Sales,
One (1) Trailer 5000 gallon, c/n
DB334-00212, s/n 0341/OMG960380, acquired 6/22/92 from Okla State Surplus, 3100
One (1) Winch Rig Up, c/n
DB335-00204, s/n 1MZAA14X31W134308, acquired 11/7/00 from Perfection Equipment,
5100
One (1)
One (1) Cub Z Lawn mower, c/n DB430-00213, s/n 0B0532800SS, acquired 5/7/03 from Juda Equipment Co., 1106 N. Broadway, Hinton, OK 73047, for $5,200.00.
One (1) Gravely mower, c/n
DB430-00217, s/n 00638250, acquired 1/21/93 from a transfer from the
One (1) Yazoo riding mower, c/n
DB430-00221, s/n 017700095, acquired 3/15/06 from Springer Tractors, &
Trailers, 103000 SE 29th,
End
of Consent Docket
Engineering
13. Discussion and possible action to approve Resolution
No. _______________ accepting Oklahoma County Project E-2010-A,
Installation of Sliding Glass Doors in the Visitor’s Entrance at the Oklahoma
County Jail as completed and final payment
in the amount of $32,000.00 be made to Atlas Glass and Mirror. Requested by Stacey Trumbo, PE,
14. Discussion and possible action to
approve Resolution
No. _____________revising the building permit and building code inspection
fees for the unincorporated areas of Oklahoma County, pursuant to Oklahoma
State Statutes Title 59 §1000.25; Title 19 § 868.4; and Title 19 § 868.17a. Requested
by Stacey Trumbo, PE,
Emergency Management
15. Discussion and possible action to
renew Agreement
for Sub-Grant of Emergency Management Performance Grant Program Funds between
the Oklahoma Department of Emergency Management and
Facilities
Management
16. Discussion and possible action for
approval of Agreement
between C. H. Guernsey & Company and
Juvenile Bureau
17. Discussion and possible action for approval of Reaccreditation Contractual Agreement between the American Correctional Association and the Oklahoma County Juvenile Bureau. The American Correctional Association will conduct an audit of the Juvenile Bureau’s Court Services unit for reaccreditation on June 7, 2010 through June 9, 2010. The fee for reaccreditation is $10,500.00. Half payment is due before the audit and the balance is due after the audit is complete. Requisition No. 11005343 in the amount of $5,250.00 has been made out to American Correctional Association, from Juvenile Grant Fund / Title IV-E / Professional Services Other (1233/5216/54455), contingent upon encumbrance of funds. Requisition No. 11005344 in the amount of $5,250.00 has been made out to American Correctional Association, from Juvenile Grant Fund / Title IV-E / Professional Services Other (1233/5216/54455), contingent upon encumbrance of funds. Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
18. Discussion
and possible action for approval of a renewal
contract with Thimgan & Associates for fiscal year 2009-2010. Requisition
No. 11005299 in the amount of $13,900.00 has been made out to Thimgan &
Associates, from General Fund/Assessor Revaluation/Professional Services Other
(1001/1400/54455), contingent upon encumbrance of funds. Requested by Leonard Sullivan,
19. Discussion
and possible action to approve the Interlocal
Cooperative Agreement, between
20. Discussion
and possible action to approve support
of the Oklahoma Blood Institute “Be the Match Registry” for bone marrow donors.
In future Oklahoma Blood Institute blood drives, employees will have an opportunity
to be tested and registered. This item was approved by the Budget Board on
March 18, 2010. Requested by Carolynn Caudill,
Sheriff
21. Discussion and possible action to approve
an application
to the Oklahoma Highway Safety Office the Administrator of the National Highway
Traffic Safety Administration Funds. Nine years ago concluded federal funding
of a five man traffic safety division. This application is for continued
funding of an additional deputy/instructor for the Rollover Simulator and CRASH’s
Court. The application will also include overtime for deputies working traffic
safety in
Recurring
Agenda Items:
22. Approve
all claims,
list available for inspection in the office of the
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Commissioners Comments/General Remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
27. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW10056 – Sheriff’s Office Uniforms
28. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. § 307(b)(4) for confidential communications with Board’s attorney to discuss status, settlement, and any other relevant matters, including but not limited to: travel and related expenses to deposition of plaintiff’s experts in Denver, Colorado, appointment of representative at trial and additional discussion regarding appointment of a representative of the BOCC to attend a judicial settlement conference currently set for 3-30-2010, in the case of Betty Morgan, Larry Morgan, deceased v. Board of County Commissioners, et al, case no. CIV-08-1317.
b. Pursuant to Title 25 O.S. §
307(b)(4) for confidential communications with Board’s attorney to discuss and
possible action concerning Oklahoma Employment Security Commission’s decision
regarding Steven L. Johnson and David G. Blount.
29. Action regarding communications with Board’s attorney to discuss status, settlement, and any other relevant matters, including but not limited to: travel and related expenses to deposition of plaintiff’s experts in Denver, Colorado, appointment of a representative at trial and additional discussion regarding appointment of a representative of the BOCC to attend a judicial settlement conference currently set for 3-30-2010, in the case of Betty Morgan, Larry Morgan, deceased v. Board of County Commissioners, et al, case no. CIV-08-1317.
30. Action
regarding discussion and possible action concerning Oklahoma Employment
Security Commission’s decision regarding Steven L. Johnson and David G. Blount.
31. Adjourn at __________ until 9:00 a.m., Wednesday, March 31, 2010.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board