BOARD OF
May 19, 2010
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, May 14, 2010.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of May 12, 2010, prepared by the
The
following items, No. 5 through 19, are Consent Items and are routine in nature:
5. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $49,745.13 for period ending May 11, 2010, pending notification of
encumbrance to Donna Lovelace,
6. Approve
Employee
Benefit Trust Warrant No. 498718 through 499277 for
7. Receive Monthly Report of Fees for the month of April, 2010. (Document Received)
County Assessor $ 3,429.50
Election Board $ 13,370.47
Planning Commission Inspection Fee Fund $ 30,235.91
Planning Commission State Building Code Fund $ 6,325.10
Planning Commission Fee Fund Report $ 13,394.85
County Sheriff $1,604,756.48
Sheriff Fees $147,798.25
Sheriff Incarceration Fees $ 6,854.84
Law Library Fees $ 40,500.90
Revolving Fund Fees $ 61,386.89
Drug Court User Fees $ 15,439.59
Court
Fund Bank
of
Beginning Balance $1,519,894.45 $ 968,068.70
Deposits & Canceled Vouchers $1,172,566.78 $ 80,072.71
Disbursements $1,608,263.81 $ 28,788.87
Ending Balance $1,084,197.42 $1,019,352.54
8.
Receive Depository
Fund Accounts Summary for the month of April, 2010. Requested by Forrest “Butch”
9. Receive the following litigation:
Case No. 09-41012 Bankruptcy
Case No. 06-12867 WV Bankruptcy
10. Discussion and possible action for approval
of Transfer of Inventory Receipt
No. T-08-10 transferring inventory from
One (1) Hewlett
Packard Scanjet 5590 Flatbed Scanner, c/n DP236-04206, s/n CN494SA027, acquired
June 20, 2005, from Hewlett Packard Company,
11. Discussion and possible action for
approval of Transfer of Inventory Receipt
No. T-09-10, transferring inventory from Oklahoma County District No. 2 to
Oklahoma County Facilities Management. Requested by
One (1) 1992 Chevrolet C2500 White ¾ ton Pickup Truck, old c/n DB301-00248, new c/n R301-00115, s/n 1GBGC24K1NE147617, acquired December 4, 1991, from Boyd Chevrolet, 5000 West Reno, Oklahoma City, Oklahoma 73127, for $13,916.00.
District No. 2 surplused this vehicle to be sold at the Department of Central Services Auction Resolution No. 37-10, and is now transferring it to Facilities Management.
12. Discussion
and possible action to approve Resolution
No. ________ disposing of equipment from the inventory of Oklahoma County
District No. 1. This item is broken or
obsolete, and is too costly to repair, and with the requested disposal will be
junked in accordance with the provisions set forth in Title 19 § 421.2. Requested by Willa Johnson,
John Deer Enclosed Cab Tractor with Tiger Boom Mower, c/n DA304-00123 s/n #TB4718 Serial Number: LO6310H254718.
13. Discussion
and possible action to approve Resolution
No. ___________ declaring and disposing of
One (1) Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00016, acquired in 1982, from an unknown vendor, for an estimated $675.00.
One (1) Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00017, acquired in 1982, from an unknown vendor, for an estimated $675.00.
One (1) Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00018, acquired in 1982, from an unknown vendor, for an estimated $675.00.
One (1) Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00021, acquired in 1982, from an unknown vendor, for an estimated $672.00.
One (1) Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00023, acquired in 1982, from an unknown vendor, for an estimated $672.00.
One (1) Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00026, acquired in 1982, from an unknown vendor, for an estimated $672.00.
One (1) Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00034, acquired in 1982, from an unknown vendor, for an estimated $672.00.
One (1) Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00035, acquired in 1982, from an unknown vendor, for an estimated $672.00.
One (1) Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00036, acquired in 1982, from an unknown vendor, for an estimated $672.00.
One (1) Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00037, acquired in 1982, from an unknown vendor, for an estimated $672.00.
One (1) Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00038, acquired in 1982, from an unknown vendor, for an estimated $672.00.
One (1) Grey Metal Bookcase with 32 Roller Shelves, c/n F106-00039, acquired in 1982, from an unknown vendor, for an estimated $672.00.
14. Discussion
and possible action to approve Resolution
No. ___________ declaring and disposing of
One (1) Plastocon Two
Shelf Stacking Food Service Cart, c/n B616-00095, acquired May 1, 2000, from
Plastocon, 1200 West 2nd Oconomowac, WI, 53066, for $914.28.
One (1) Plastocon
Kitchen Food Service Cart, c/n B616-00161, model no. 3048, acquired August 11,
2004, from Plastocon, 1208 Calico 616, Arlington, Texas, 76011, for $870.00.
15. Discussion and possible action to
approve Resolution
No. ___________ declaring and disposing of
One (1) Frymaster
Deep Fat Fryers, c/n B634-00002, model no. MJCF-SC, acquired September 17,
2002, from Admundsen Food Equipment, 1740 NW 5th
One (1) Frymaster
Deep Fat Fryers, c/n B634-00003, model no. MJCF-SC, acquired September 17,
2002, from Admundsen Food Equipment, 1740 NW 5th
One (1) Plastocon
Kitchen Food Service Cart, c/n B616-00096, model no. 3048, acquired May 1,
2000, from Plastocon Inc., 1208 Calico 616, Arlington, Texas, 76011, for
$914.28.
16. Discussion and possible action to
approve Resolution
No. ____________ disposing of equipment from the inventory of the Oklahoma
County Sheriff’s Office. These items are
broken or obsolete, are too costly to repair, and with the requested disposal
will be junked in accordance with the provisions set forth in Title 19 Section
421.2. Requested by John
One (1) Dell PC
Workstation Computer, c/n B236-00537, acquired December 21, 1999, from Orbacom
Systems, Inc.,
One (1) GE 60
Watt Mobile Unit, c/n B601-00046, model no. 6-MT 16N, acquired June 24, 1964,
from Two Way Radio Communications,
One (1) Sagem
Morpho Finger Print Scanner, c/n B236-01016, s/n 004410042, acquired April 1,
2002, from TRW E-Justice System, 4110 17th Street, Suite 1500,
Denver, CO, 80202, for $1,779.00.
One (1) Sagem
Morpho “MorphoTouch” Finger Print Scanner, c/n B236-00559, s/n 001400006,
acquired May 8, 2000, from Sagem Morpho, 1145
One (1) Sagem
Morpho “MorphoTouch” Finger Print Scanner, c/n B236-00563, s/n 001400006,
acquired May 8, 2000, from Sagem Morpho, 1145
One (1) Hewlett
Packard Laser Jet Printer, c/n B236-02000, model no. 2100M, acquired February
9, 2001, from an unknown vendor, for $699.99. Transferred from MIS August 10,
2005.
One (1) ATD Inmate
Emergency Restraint Chair, c/n B102-00713, acquired July 25, 2000, from ATD
American 135 Greenwood Avenue, Wyncote, PA, 19095, for $1,040.25.
One (1)
Steelcase Credenza, c/n B118-00015N, acquired October 1, 1991, from Scott Rice,
114 NW 6th,
17. Discussion
and possible action to approve Resolution
No. __________ disposing of equipment from the inventory of the Facilities
Management. These items are broken or
obsolete, are too costly to repair, and with the requested disposal will be
junked in accordance with the provisions set forth in Title 19 Section 421.2. Requested
by Mark Stephens, Property Manager,
One (1) HON
Chair, c/n R102-00180, acquired August 23, 2001, from Corporate Express,
One (1) Card
File Double Drawer, c/n R104-00151, acquired January 1, 1956, from an unknown
vendor, for $409.00, transferred from Assessor in 1997.
One (1) Carrier
Window Air Conditioner, c/n R209-00106, s/n 0696B07221, acquired September 3,
1998, from AES of Oklahoma, for $544.00.
One (1) Temprite
Water Cooler, c/n R210-00101, s/n 88102998, model no.
One (1) Xerox
Fax Machine, c/n R213-00120, s/n PE4988970, acquired July 20, 2004, from Xerox
Corporation 800 Carillon Parkway, St. Petersburg, FL, fro $979.00.
One (1) Amano
Time Recorder, c/n R214-00110, acquired July 8, 2005, from AEC Corp 235 W.
Wilshire,
One (1) HP Desk
Jet Printer, c/n R236-00162, acquired June 17, 2002, from Mediasoft, 7200
Broadway Extension,
One (1) Gateway
Computer, c/n R236-00165, acquired May 28, 2003, from Gateway Company, Inc.,
One (1) HP Desk
Jet Printer, c/n R236-00166, acquired May 7, 2003, from Mediasoft, Inc.,
One (1) Rockwell
Drill Press Stand, c/n R402-00102,
acquired in 1978, from Whitten Supply, 1419
One (1) Dewalt
Hammer Drill, c/n R402-00164, acquired June 29, 2000, from Steve’s Wholesale,
2423
One (1) Porter
Cable Portable Hand Saw, c/n R425-00112, acquired June 20, 1989, from Whitten
Supply, 1419
One (1) Goodway
Pipe Freeze Kit, c/n R438-00156, acquired November 23, 1988, from Goodway Tools
Corp.,
One (1)
Universal Freon Leak Detector c/n R439-00129, acquired August 24, 1994, from
RECO, 24 NE 51st Oklahoma City, OK, for $375.00.
One (1) Non
contact Thermometer w/Black Carrying Case, c/n R440-00104, acquired February
14, 1994, from Bearing, Inc., 1623 SE 23rd,
One (1) Just
Rite Flammable Liquid Storage Cabinet, c/n R508-00105, acquired June 25, 1993,
from Eagle Material, for $672.45.
One (1) Omnistar
PAPR Blower Unit, c/n R513-00136, acquired November 29, 1990, from Boren
Safety, Inc., 3400 South Prospect,
One (1) 3M
Powered Air Purifying Respirator, c/n R513-00140, acquired April 29, 1991, from
Lone Star Safety & Supply,
One (1) 3M
Powered Air Purifying Respirator, c/n R513-00151, acquired from Lone Star
Safety & Supply,
One (1) 3M
Powered Air Purifying Respirator, c/n R513-00153, acquired May 26, 1992, from
Boren Safety, Inc., 3400 South Prospect, Oklahoma City, Oklahoma, for $350.00.
One (1) RACAL
Powered Air Purifying Respirator, c/n R513-00154, acquired May 13, 1993, from
Boren Safety, Inc., 3400 South Prospect,
One (1) RACAL
Breath Easy Turbo Unit, c/n R513-00155, acquired May 13, 1993, from Boren
Safety, Inc., 3400 South Prospect,
One (1) Motorola
Walkie Talkie Radio, c/n R602-00168, s/n 749TAT9719, acquired July 7, 2000,
from Lawton Communications, 6210 NW Oak, Lawton Ok, for $537.00.
One (1) Motorola
Walkie Talkie Radio, c/n R602-00176, s/n 749TAU5956, acquired August 21, 2001,
from
One (1) Motorola
Walkie Talkie Radio, c/n R602-00179, s/n 749TAU5957, acquired August 21, 2001,
from
18. Discussion and possible action to approve Resolution
No. _________ declaring and disposing of
One (1) Frymaster
Deep Fat Fryers, c/n B634-00004, model no. MJCF-SC, acquired September 17,
2002, from Admundsen Food Equipment, 1740 NW 5th
One (1) Plastocon
Kitchen Food Service Cart, c/n B616-00162, model no. 3048, acquired August 11,
2004, from Plastocon Inc., 1208 Calico 616, Arlington, Texas, 76011, for
$870.00.
One (1) Plastocon
Kitchen Food Service Cart, c/n B616-00168, model no. 3048, acquired December 8,
2006, from Plastocon Inc., 1208 Calico 616, Arlington, Texas, 76011, for
$870.00.
19. Discussion and possible action to approve Resolution No.___________ declaring and disposing of County Property as surplus from the inventory of the Oklahoma County Sheriff’s Office. This equipment has been declared surplus by the Oklahoma County Sheriff’s Office, and with the requested disposal will be transferred to the Seminole County Sheriff’s Office, according to the provisions set forth in Title 19 Section 421.2. Requested by John Whetsel, Oklahoma County Sheriff and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
One (1) ATD Restraint
Chair, c/n B102-00785, acquired December 11, 2006, from ATD American Company,
135
End
of Consent Docket
20. Discussion and possible action with
respect to Resolution
No. ___________ approving the incurrence of indebtedness to be issued by
Oklahoma Industries Authority, in an amount not to exceed $12,500,000.00 (twelve
million five hundred thousand dollars) for the purpose of refinancing
facilities and equipment of the Oklahoma Medical Research Foundation located in
Oklahoma City, Oklahoma, approving the waiving of competitive bidding and
approving the proceedings of the Authority pertaining to the sale of the revenue
bonds for such purpose and containing other provisions pertaining thereto. Requested by Gary M. Bush, Bond Counsel, and
approved as to form and legality by John M. Jacobsen, Assistant District
Attorney. (Document Received)
21. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW11076 – Solid Waste Disposal
11006404 – Service Body & Crane Installation
22. Discussion and possible action to approve Renewal Agreement with General Mailing Equipment, Inc. for postage machine maintenance support services with rate guard for the term July 1, 2010 through June 30, 2011, at a total cost of $1,556.00. Requisition No. 11006833 has been issued to Mailing Equipment Inc. in the amount of $1,556.00 from General Fund/General Government/Equipment-Vendor Maint. (1001/1100/54157) contingent upon encumbrance of funds. Requested by Brad Holt, Board of County Commissioners Administrator, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
District
No. 1
23. Discussion
and possible action for approval of Offer to Sell Real Property wherein the
Board of County Commissioners will purchase from Melba Alene Martin the
following real estate: Lot 24, except the West 90 feet AND Part of Lot 24
being the east 45 feet of the West 90 feet of Block 4, Crutcho Park Sub
Addition to Oklahoma County, Oklahoma, AKA 1921 N. Boyd St. according to the
recorded plat thereof together with all improvements and appurtenances
thereunto for the amount of $64,000.00. This property is being acquired as part
of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project,
Phase III and payment will be made from the County Bond Fund/Flood
Control-Crutcho, 2032/1204. The dollar amount contained in this agreement
is based upon the Board of County Commissioner's original offer. This amount
does not include any additional title requirements, pro-rated ad valorem taxes
(if any), closing costs or relocation payments. (Parcel No. 3). Requested by
Willa Johnson,
District
No. 3
24. Discussion
and possible action to receive Financial
Statements of the Public Buildings Authority for the periods ended March
31, 2009 and 2010, as compiled by Landreth & Associates, CPA’s. P.C. Requested by Commissioner Ray Vaughn,
Chairman, Board of
25. Discussion
and possible action to determine policy with regard to existing furniture
systems located at the Tinker Aerospace complex (former GM plant), and current
and future use and/or ownership of furniture systems by Tinker Air Force Base
and related entities. Requested by Commissioner Ray Vaughn, Chairman, Board of
26. Discussion and possible action to approve the Third Amendment to Service Agreement, to renew services for 12 months, commencing on July 1, 2010, and ending June 30, 2011, between Physicians Mutual and Oklahoma County, for the Medicare Supplement Agreement which was designed to enhance medical benefits while lowering costs to the County. Requested by Carolynn Caudill, Oklahoma County Clerk and Secretary to the Board, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
27. Discussion
and possible action to approve renewal
for Underground Vault and Storage for annual lease commencing on July 1, 2010,
and ending June 30, 2011, for microfilm storage private room PR 168, in the
amount of $3,850.00. Requisition No.
11006585 has been issued to Underground Vault and Storage in the amount of
$3,850.00 from the
28. Discussion
and possible action to approve renewal
of contract for Underground Vault and Storage for storage of 5,000 boxes at 1.0
cubic feet each @ $2.64 cubic foot per year (Oklahoma City location) in the
amount of $13,200.00 annually, $1,100.00 per month commencing on July 1, 2010,
and ending June 30, 2011. Requisition
No. 11006586 has been issued to Underground Vault and Storage in the amount of
$13,200.00 from the
29. Discussion and possible action to approve renewal of Standard Maintenance Contract with JD Young Company for Xerox 6204 large format copier/printer/scanner, serial no. WDF028959 for $2,000.00 commencing on July 1, 2010, and ending June 30, 2011. Requisition No. 11006587 has been issued to Underground Vault and Storage in the amount of $2,000.00 from the County Clerk’s Records Management and Preservation Fund/County Clerk/ Maintenance and Operation Other (1152/1700/54157), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received).
30. Discussion
and possible action to receive legal
opinion from the District Attorney regarding HIPPA Exemption Election
Documents and Notices for FY 2010-2011to the employees and retirees. Requested by Carolynn
31. Discussion
and possible action to approve Commercial
Service Agreement with Cox Business Internet Static-15 MB/3 MB Power boost
20/4 for Register of Deeds. This is a month to month contract of $359.95
monthly. Requisition No. 11007018 has been issued to Cox Business Internet in
the amount of $719.90 from the
Engineering
32. Discussion and possible action for
approval of Amendment
No. 1, Modification of the Engineering Agreement for Oklahoma County
Project E-2005-M, Remodel of the Oklahoma County Courthouse to include
geotechnical investigation for the emergency generator footing. This amendment
is not to exceed $2,380.50. Requisition
No. 11007004 has been issued to GSB, Inc. in the amount of $2,380.50 from
County Bonds/County Building Projects/Other Services (2032/1206/55370),
contingent upon encumbrance of funds. Requested
by Stacey Trumbo, PE,
33. Discussion
and possible action for approval of agreement
between Architectural Design Group, Inc.
and Building Window Retrofit, not to exceed $50,000.00 for plans and
specifications. This Agreement will be paid
from Energy Efficiency and Conservation Block Grant Funds. Notice to proceed will be sent to Architectural Design Group, Inc. upon
receipt of federal funds and issuance of an Oklahoma County Purchase
Order. Requested by Stacey Trumbo, P.E.,
Emergency Management
34. Discussion
and possible action to approve a Partner
Agreement between the Oklahoma County Office of Emergency Management and
the
Recurring
Agenda Items:
35. Approve
all claims,
list available for inspection in the office of the
36. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
37. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
38. Commissioners Comments/General Remarks:
39. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
40. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW10012 – Avigilon or Equivalent
CW11046 – Janitorial Services
41. Adjourn at __________ until 9:00 a.m., May 26, 2010.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board