BOARD OF
Wednesday, July 21, 2010
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 16, 2010.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of July 14, 2010, prepared by the
The
following items, No. 5 through No. 11, are Consent Items and are routine in
nature:
5. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $7,102.44 for period ending July 13, 2010, pending notification of encumbrance
to Donna Lovelace,
6. Approve
Employee
Benefit Trust Warrant No. 503622 through 504090 for
7. Receive the following litigation:
TC 2010-019 Tort Claim
Case No. CV-2010-5687 Summons, Petition in Foreclosure
Case No. CJ-2010-5734 Summons, Application
for Appointment of Receiver, Petition
Case No. 09-10156 Revised Notice of
Disclosure Statement Hearing
Case No. 09-11977 Bankruptcy
8. Discussion and possible action for approval of Tin Horn Installation:
1-2010-094 $389.31
This item is
in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE,
9. Receive Depository Fund Accounts
Summary for the month of June, 2010.
Requested by Forrest “Butch”
10. Receive Monthly Report of Fees for the month of June, 2010. (Document Received)
Planning Commission Inspection Fee Fund $ 35,580.16
Planning Commission State Building Code Fund $ 8,963.30
Planning Commission Fee Fund Report $18,567.75
Election Board $ 4,027.92
Comm/Prevention of Child
Abuse 8204 $ 185.00
Comm/Culvert Pipe Sales
Fund 8206 $1,898.01
Total $2,083.01
General Fund $ 365,799.21
Clerk Lien Fee Fund $ 8,364.86
UCC Central Filing Fund $ 69,610.80
Records Preservation Fund $ 72,380.00
OK Tax Comm. % of Doc Stamps $ 295,155.04
Mechanic Liens/Investments $ 10,921.22
Refunds $ 959.75
Total $ 823,190.88
Juvenile Bureau $ 269,077.24
9N Restitution $22,631.55
9J Restitution $ 2,967.73
JJC Emergency $ 1,896.26
County Assessor $ 4,124.50
Sheriff Fees $158,128.18
Sheriff Incarceration Fees $ 4,527.25
Law Library Fees $ 41,945.30
Revolving Fund Fees $ 54,022.50
Drug Court User Fees $ 5,374.12
Court
Fund Bank of
Beginning Balance $1,583,686.01 $1,049,188.61
Deposits & Canceled Vouchers $1,140,394.30 $ 52,196.29
Disbursements $ 782,225.19 $ 153,823.47
Ending Balance $1,941,855.12 $ 947,561.43
11. Discussion
and possible action to receive “Notice
of Intent to Expend Resale Funds for
End
of Consent Docket
Board of
12. Discussion and possible action to
approve Resolution
No. ______ and Contract for economic development between
District No. 3
13. Discussion and possible action to authorize Chairman’s signature on letter to Mr. Michael D. Evans, Administrative Director of the Courts, regarding Court Fund payments for monthly upkeep and utility expenses for the Oklahoma County Courthouse. Requested by Ray Vaughn, Chairman. (Document Received)
14. Discussion
and possible action to approve the following dates to be observed as Holidays
by
New Year’s Day Friday, December 31, 2010
Martin Luther King, Jr., Day Monday, January 17, 2011
Presidents Day Monday, February 21, 2011
Memorial Day Monday, May 30, 2011
Independence Day Monday, July 4, 2011
Labor Day Monday, September 5, 2011
Columbus Day Monday, October 10, 2011
Veterans Day Friday, November 11, 2011
Thanksgiving Thursday and Friday, November 24 and 25, 2011
Christmas Monday and Tuesday, December 26 & 27, 2011
15. Discussion
and possible action to approve authorization of Chairman’s signature on a
contract between the Oklahoma State Auditor and Inspector’s Office and Oklahoma
County for services regarding the audit of financial statements of governmental
activities, each major fund, and the aggregate remaining fund information,
comprising the basic financial statements of Oklahoma County, as of and for the
year ending June, 30, 2010. Requested by Carolynn Caudill, Oklahoma
County Clerk, and approved as to form and legality by John M. Jacobsen,
Assistant District Attorney. (Documents
Received)
Juvenile
16. Discussion and possible action to
approve Contract
for Educational Services between the Board of County Commissioners, on behalf
of Oklahoma County
MIS
17. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County Information Technology and Standley Systems. Lease of Savin C2828 Copier, Color, Fax, Scanner, Printer with Maintenance at a cost per color copy at $0.0550 and cost per black and white copies at $0.0110. Monthly lease cost at $145.11. Requisition No. 11100000 has been issued to Standley Systems, Inc., in the amount of $1,741.32 from General/MIS/Other Equipment (1001/2700/55330), contingent upon encumbrance of funds. This agreement shall commence on July 1, 2010, and terminate on June 30, 2011. Requested by Mike Harman, Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Property
Management
18. Discussion and possible action for approval of Standard Long Term Lease Contract with the Board of County Commissioners, on behalf of Facilities Management and Standley Corporation, for one Savin C2828 Copier, includes all-inclusive maintenance, black and white copies at $0.0110 each and color copies at $0.0550, all parts, labor and supplies, (excludes paper). Requisition No. 11100596 in the amount of $2,665.32 has been issued to Standley Corporation from General Fund/Facilities Management/Leased Equipment (1001/2801/55390), contingent upon encumbrance of funds. This agreement shall commence on July 1, 2010, and terminate on June 30, 2011. Requested by Mark Stephens, Director, Facilities Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
19. Discussion and possible
action for approval of Construction Contract
between George Knox G
20. Receive
Performance
Bond, Statutory Bond and Defect Bond in the amount of $420,000.00 signed by
George Knox G
Sheriff
21. Discussion
and possible action to approve Jail
Services Agreement between the City of The Village and the Board of County
Commissioners, on behalf of the Sheriff of Oklahoma County, for the boarding of
municipal prisoners. City of
22. Discussion
and possible action to approve Contract
for Educational Services between the Board of County Commissioners, on behalf
of the Sheriff of Oklahoma County, and Independent School District No. 89 of
23. Discussion
and possible action for approval of Jail
Services Agreement between the City of Oklahoma City and the Board of
County Commissioners, on behalf of the Sheriff of Oklahoma County, for the
boarding of municipal prisoners. The
City of
Social Services
24. Discussion
and possible action to approve Agreement
between the Board of Oklahoma County Commissioners, on behalf of Oklahoma
County Social Services and RPHS, Inc., to provide relief pharmacist services
for the Oklahoma County Pharmacy. Amount payable under this contract is not to
exceed $15,000.00. Requisition No. 11008267
has been issued to RPHS, Inc., in the amount of $15,000.00 from General
Fund/Social Services (1001/6100), contingent upon encumbrance of
funds. Agreement to be effective upon approval by the Board of Oklahoma County
Commissioners through June 30, 2011 Requested by Christi Jernigan, Director, Oklahoma
County Social Services, and approved as to form and legality by John Jacobsen,
Assistant District Attorney. (Documents Received)
25. Discussion and possible action to approve
Agreement
between the Board of Oklahoma County Commissioners, on behalf of the Department
of Oklahoma County Social Services and City Care, Inc. to provide food baskets
to persons eligible under the agreement.
Amount payable under this contract is not to exceed $2,000.00. Requisition No. 11007870 has been issued to City
Care Inc. in the amount of $2,000.00 from General Fund/Social Services
(1001/6100), contingent upon encumbrance of funds. Agreement to be
effective upon approval by the Board of Oklahoma County Commissioners through
June 30, 2011. Requested by Christi
Jernigan, Director, Oklahoma County
Social Services, and approved as to
form and legality by John Jacobsen, Assistant District Attorney. (Documents
Received)
26. Discussion
and possible action to receive the 2009-2010 Annual
Report for Oklahoma County Social Services.
Requested by Christi Jernigan, Director,
Recurring
Agenda Items:
27. Approve
all claims,
list available for inspection in the office of the
28. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
29. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
30. Commissioners Comments/General Remarks:
31. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
32. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. § 307(B)(4), discussion regarding possible settlement of Workers’ Compensation case on Dana Rice.
b. Pursuant to 25 O.S. § 307(B)(4), discussion regarding possible settlement of Workers’ Compensation case on Catherine Hoile.
c. Pursuant to 25 O.S. § 307(B)(4), discussion regarding possible settlement of Workers’ Compensation case on David Whitehead.
d. Pursuant to Title 25 O.S. § 307(B) (4) for confidential communications with Board’s Attorney to discuss conciliation meeting with the EEOC regarding Sherry Allen and discussion of settlement.
33. Action regarding possible settlement of Workers’ Compensation case on Dana Rice.
34. Action regarding possible settlement of Workers’ Compensation case on Catherine Hoile.
35. Action regarding possible settlement of Workers’ Compensation case on David Whitehead.
36. Action regarding communications with Board’s Attorney to discuss conciliation meeting with the EEOC regarding Sherry Allen and discussion of settlement.
37. Adjourn at __________ until 9:00 a.m., Wednesday, July 28, 2010.
NAME OF PERSON
REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board