BOARD OF COUNTY COMMISSIONERS

Regular Meeting Agenda

9:00 a.m.

Wednesday, August 11, 2010

320 Robert S. Kerr, Room 103

Oklahoma City, OK

1. Call to order.

2. Notice of the meeting was posted Friday, August 6, 2010.

3. Prayer and Pledge of Allegiance.

4. Approve the minutes of the meeting of Monday, August 2, 2010, and Special Meeting of Thursday, August 5, 2010, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

The following items, No. 5 through No. 7, are Consent Items and are routine in nature:

5. Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $16,228.71, for period ending August 3, 2010, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

6. Approve Employee Benefit Trust Warrant No. 505032 through 505608 for Oklahoma County in the amount of $295,055.90 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

7. Receive the following litigation:

Case No. CJ-2010-542 BH Notice of Hearing Motion to Confirm Sheriff’ Sale

Case No. CJ-2010-5977 First Amended Petition First Cause of Action Promissory Note

Case No. CJ-2010-6381 Summons, Petition

End of Consent Docket

8. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

CW11067 – Microwave Date Equipment

County Clerk

9. Discussion and possible action to receive certified copy of Abstractor’s Bond from First American Title & Trust Company in the amount of $100,000.00 for the term July 15, 2010, through July 15, 2011. Requested by Carolynn Caudill, County Clerk. (Document Received)

County Engineering

10. Discussion and possible action for approval of Rural Economic Action Plan (REAP) Funds Contract, T-2010-58 with ACOG, to receive funding for a drainage study on Rockwell between 178^th and 192^nd Streets in Oklahoma County, District 3. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)

Juvenile Bureau

11. Discussion and possible action to approve JABG Grant Application between the Board of County Commissioners, on behalf of the Oklahoma County Juvenile Bureau and the Office of Juvenile Affairs. Grant monies in the amount of $18,483.00 and a match amount of $2,054.00 will be used for the Electronic Monitoring Program at the Juvenile Justice Center with the goal of decreasing the number of youth being placed in Detention as an intermediate sanction. Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

Property Management

12. Discussion and possible action for approval of the following Change Order No. 3, for Project No. 2-2005-M, Infrastructure Improvements, to the Oklahoma County Courthouse not to exceed $9,090.00. Requested by Mark Stephens, Director, Property Management, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

Original Contract $9,839,000.00

Previous Change Order 1 (232,730.00)

Previous Change Order 2 26,610.00

Amount this Change Order 9,090.00

% Change Orders 0.36%

13. Discussion and possible action for approval of Storage Lease Agreement between the Board of County Commissioners and Malcolm Hall Property Co., for space located at 309 N.W. 13^th Oklahoma City, Oklahoma. The monthly lease amount is $400.00. Requisition No, 11101257 has been issued to Malcolm Hall Properties in the amount of $4,800.00 from General Fund/Facilities Management/Freight & Storage (1001/2801/54033), contingent upon encumbrance of funds. This agreement shall commence on July 1, 2010, and continue through June 30, 2011. Requested by Mark Stephens, Director, Property Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

Sheriff

14. Discussion and possible action for approval of FY 2010-2011 contract with J. Ted Bonham for legal services in the case of Davis vs. Board of County Commissioners; John Whetsel, individually, et al, Case No. CIV-08-875-M. Requisition No. 11100966 in the amount of $10,912.68 has been issued to J. Ted Bonham, PC, from General Fund/General Government/Professional Services/Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

15. Discussion and possible action for approval of FY 2010-2011 contract with J. Ted Bonham for legal services in the case of Layton vs. Correctional Healthcare Management of Oklahoma, Board of County Commissioners of Oklahoma; John Whetsel, individually, et al, Case No. 2009-1208-C. Requisition No. 11100967 in the amount of $23,280.00 has been issued to J. Ted Bonham, PC, from General Fund/General Government/Professional Services/Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

Social Services

16. Discussion and possible action to approve Contract between the Board of County Commissioners, on behalf of Oklahoma County Social Services, and Salvation Army of Central Oklahoma, to provide utility assistance for persons eligible under the agreement. Amount payable under this contract is not to exceed $7,000.00. Requisition No. 11101151 has been issued to The Salvation Army in the amount of $7,000.00 General/Social Services/Services Other (1001/6100/54456), contingent upon encumbrance of funds. Agreement to be effective upon approval through June 30, 2011. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

17. Discussion and possible action to approve Memorandum of Agreement between the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma County Social Services, and Good Shepherd Ministries to continue to operate downtown pharmacy facility located at 222 Northwest 12^th Street in Oklahoma City, Oklahoma. Agreement to be effective upon approval through June 30, 2011. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

Recurring Agenda Items:

18. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

19. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

21. Commissioners Comments/General Remarks:

22. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

23. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

CW11034 – Miscellaneous Printing

CW11038 – Paint Contractor Service-Rebid

24. Adjourn at __________ until 9:00 a.m., Wednesday, August 18, 2010.

NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk

TITLE: SECRETARY TO: Board of County Commissioners

SIGNATURE: Carolynn Caudill, by:

County Clerk Deputy and Director of Clerks of the Board