BOARD OF COUNTY COMMISSIONERS

AMENDED

Regular Meeting Agenda

9:00 a.m.

Wednesday February 24, 2010

320 Robert S. Kerr, Room 103

Oklahoma City, OK

1. Call to order.

2. Notice of the meeting was posted Friday, February 19, 2010.

3. Prayer and Pledge of Allegiance.

4. Approve the minutes of regular meeting of February 17, 2010, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

5. Discussion and possible action regarding the presentation by the Allied Arts Council of Oklahoma City for the approval by the Board of County Commissioners for Oklahoma County employees to participate in the 2010 Allied Arts Workplace Campaign from March 1, 2010, through March 12, 2010. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)

The following items, No. 6 through 18, are Consent Items and are routine in nature:

6. Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $11,868.87 for period ending February 16, 2010, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

7. Approve Employee Benefit Trust Warrant No. 491829 through 492487 for Oklahoma County in the amount of $135,845.27 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

8. Receive canceled checks as follows: (Document Received)

Cancelled Check No. 128002018 dated February 17, 2010, in the amount of $5,317.00. No Reissue of check.

9. Receive the following litigation:

CJ-2010-1046 Summons, Petition

CJ-2009-11566 Amended Application to Vacate

CV-2010-156 Summons, Notice of Hearing

CJ-2010-1063 Summons, Petition

CJ-2010-658 Summons, Petition

CJ-2009-9524 Summons, Amended Petition

CJ-2010-947 Petition for Foreclosure of Mortgage

CJ-2010-948 Petition for Foreclosure of Mortgage

CJ-2010-949 Petition for Foreclosure of Mortgage

CJ-2010-951 Petition for Foreclosure of Mortgage

CJ-2010-952 Petition for Foreclosure of Mortgage

CJ-2010-953 Petition for Foreclosure of Mortgage

CJ-2010-954 Petition for Foreclosure of Mortgage

CJ-2010-957 Petition for Foreclosure of Mortgage

CJ-2010-959 Petition for Foreclosure of Mortgage

CJ-2010-961 Petition for Foreclosure of Mortgage

10. Receive Monthly Report of Fees for the month of January, 2010. (Document Received)

County Assessor $1,069.50

County Sheriff $1,028,206.47

Court Clerk

Sheriff Fees $106,742.16

Sheriff Incarceration Fees $ 3,971.44

Law Library Fees $ 34,974.57

Revolving Fund Fees $ 51,337.80

Drug Court User Fees $ 4,463.75

11. Discussion and possible action for approval of Transfer of Inventory Receipt No. T-01-10, transferring inventory from Metro Parking to MIS. Requested by Lynn Lerrett, Director, Metro Parking. (Document Received)

One (1) Gateway 700SE Computer, old c/n MP236-00016, new c/n DP236-04600, s/n 00283983284, acquired October 22, 2002, from Gateway Company, Inc., PO Box 41033, Los Angeles, CA, 09974, for $1,720.00.

One (1) Gateway 7SEB Computer w/monitor, old c/n MP236-00013, new c/n DP236-04598, s/n 0027539409, acquired July 30, 2002, from Gateway Company, Inc., PO Box 41033, Los Angeles, CA, 09974, for $1,759.00.

One (1) MS Office Windows Software License, old c/n MP236-00015, new c/n DP236-04599, acquired September 26, 2002, from SHI PO Box 8500-41155, Philadelphia, PA, 19178, for $534.00.

12. Discussion and possible action for approval of Transfer of Inventory Receipt No. T-03-10, transferring inventory from MIS to Sheriff. Requested by Mike Harman, Director, MIS. (Document Received)

One (1) 1999 Crown Vic Police Interceptor, s/n DP612-00002, s/n 2FAFP71W8XX226015, originally acquired October 22, 2002, from Missouri Highway Patrol, Box 568, Jefferson City, MO 65102, for $11,000.00.

13. Discussion and possible action to approve Resolution No. ___________disposing of equipment from the inventory of the MIS Department. These items are broken or obsolete, are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.2. Requested by Mike Harman, Director, MIS (Document Received)

One (1) IPAQ H3850 64MB/SD, c/n DP236-03811, s/n 4G26DW33C2CV, Acquired June 20, 2002, from Compaq Computer Corp. PO Box 277205, Atlanta, GA 30384, for $534.00.

One (1) IPAQ H3850 64MB/SD, c/n DP236-03812, s/n 4G26DW33C29G, Acquired June 20, 2002, from Compaq Computer Corp. PO Box 277205, Atlanta, GA 30384, for $534.00.

One (1) Gateway 700 L PC, c/n DP236-04449, s/n 28093737, Acquired August 19, 2002, from Compaq Computer Corp. PO Box 277205, Atlanta, GA 30384, for $1,936.00.

One (1) OptiPlex GX620 Minitower Pentium 4, c/n DP236-04305, s/n 2RXH391, Acquired December 30, 2005, from Dell Inc. Marketling LP PO Box 676021, Dallas, TX 75267, for $779.88.

14. Discussion and possible action to approve Resolution No. __________ declaring and disposing of county property as surplus from the inventory of the Oklahoma County Sheriff’s Office. This equipment has been declared surplus by the Oklahoma County Sheriff’s Office, and with the requested disposal will be transferred to the Seminole County Sheriff’s Office, according to the provisions set forth in Title 19 Section 421.2. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

One (1) LED Light Bar, Code 3 Model 2147AOCSO c/n B518-00350, Acquired December 14, 2004, from Complete Emergency Vehicles LLC, 909 Main Street, Yukon, OK 73099, for $1,680.28.

One (1) LED Light Bar, Code 3 Model 2147AOCSO c/n B518-00370, Acquired December 14, 2004, from Complete Emergency Vehicles LLC, 909 Main Street, Yukon, OK 73099, for $1,680.28.

One (1) LED Light Bar, Code 3 Model 2147AOCSO c/n B518-00369, Acquired December 14, 2004, from Complete Emergency Vehicles LLC, 909 Main Street, Yukon, OK 73099, for $1,680.28.

One (1) LED Light Bar, Code 3 Model 2147AOCSO c/n B518-00308, Acquired December 14, 2004, from Complete Emergency Vehicles LLC, 909 Main Street, Yukon, OK 73099, for $1,680.28.

One (1) LED Light Bar, Code 3 Model 2147AOCSO c/n B518-00345, Acquired December 14, 2004, from Complete Emergency Vehicles LLC, 909 Main Street, Yukon, OK 73099, for $1,680.28.

One (1) Federal Signal Smart Siren – c/n B604-00116, model no.SS2000SM, acquired March 24, 1998, from Phil Williams, for $653.12.

15. Discussion and possible action to approve Resolution No. ___________ disposing of equipment from the inventory of the Oklahoma County Sheriff’s Office. These items are broken or obsolete, are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.2. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)

One (1) Monitor Console 4 Bay, Winsted, c/n B646-00130, s/n N/A, Acquired September 10, 2002, from Dowley, Inc., 5809 SW 5^th, OKC 73128, for $4,599.00.

One (1) Gateway Computer, c/n B236-00782, s/n 00221700008, Acquired January 23, 2001, from Pacific East Industries, 4409 Camino De Las Estrellas, Newbury Park, for $1,414.00.

One (1) IBM Computer Workstation, c/n B236-01421, s/n 8311CAU, Acquired September 23, 2003, from Orbacom Systems Inc., 1704 Taylors Lane, Cinnaminson, NJ 80077, for $2,195.00.

16. Discussion and possible action to approve Resolution No. ___________ disposing of equipment from the inventory of the Oklahoma County Sheriff’s Office. This vehicle was in a collision and has been determined a total loss. Colony Insurance will reimburse $2,800.00 for the Vehicle. The Vehicle will be released to Colony Insurance, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.2. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)

One (1) 1999 Crown Vic Police Interceptor, c/n B612-00189, s/n 2FAFP71W6XX162489, Acquired February 22, 1999, from Fred Jones, 200 W. Reno, OKC 73101, for $20,189.75.

17. Discussion and possible action to approve Resolution No. ___________ disposing of equipment from the inventory of the OSU Extension Department. This item is broken or obsolete, and is too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.2. Requested by Ladonna Dunlop, Director, OSU Extension. (Document Received)

One (1) Paper Shredder, c/n E231-00003, Acquired September 30, 2001, from Corporate Express, for $389.28.

18. Discussion and possible action to approve Resolution No. _____________ disposing of equipment from the inventory of the Free Fair. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.2. Requested by Ladonna Dunlop, Director, OSU Extension. (Document Received).

One (1) Silver King Cattle Chute, c/n SF220-00012, Acquired July 8, 1987, from an unknown vendor, for $1,318.50.

One (1) Hog Scale, Model 50, c/n SF220-00003, Acquired September 25, 1981, from an unknown vendor, for $400.00.

End of Consent Docket

19. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

11004514 – Used/New Water Tank System & Used Truck Purchase

CW10009 – Hydrating Sports Drink

CW10047 – Asbestos Abatement

District No. 1

20. Discussion and possible action to approval Surface Transportation Program Resolution No. _____________ for Oklahoma County Project 1-2010-A, resurface Britton Road from Choctaw Road to Indian Meridian. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

District No. 3

21. Discussion and possible action for approval of Amendment No. 2, Modification of the Engineering Contract for E-98-A, construction of a new roadway on Covell Road from MacArthur Boulevard to Santa Fe Avenue to include additional design of the intersection and Environmental Services in an amount not to exceed $151,000.00. Requisition No. 11004477 in the amount of $151,000.00 has been issued to Triad Design Group, from Highway Cash/District Highway No. 3/Professional Services A & E (1110/9300/54454), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

22. Discussion and possible action authorizing Chairman’s signature, along with the County Clerk’s signature and Treasurer’s signature, on Management Representation Letter confirming to the State Auditor and Inspector’s Office the County has provided everything needed in order for the SA&I’s office to give an accurate opinion of the County’s Financial Statements. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received).

23. Discussion and possible action for approval of Engineering Claim from Cobb Engineering Company to ODOT for County Bridge and Road Improvement Fund (CBRIF) for Oklahoma County 3-2008-A-BR, Two bridges 0.4 miles South of NW 178^th and Council, and 0.1 South of 178^th and Council over Deer Creek, District No. 3 for Survey. This claim is for the amount of $25,800.00 from CBRI funds. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)

24. Discussion and possible action authorizing the Chairman’s signature reappointing Christi Jernigan to the Emergency Food and Shelter National Board. Requested by Ray Vaughn, Chairman, Board of County Commissioners. (Document Received)

25. Discussion and possible action authorizing Chairman’s signature in response to State Auditor and Inspector’s Payroll Audit Findings Repeat Reportable for the Oklahoma County Clerk’s office and the Oklahoma County Sheriff’s office Audit Findings. Requested by Ray Vaughn, Chairman, Board of County Commissioners. (Document Received)

26. Discussion and possible action authorizing Chairman’s signature on the Central Oklahoma Workforce Investment Area Consortium Operations Agreement. Requested by Ray Vaughn, Chairman, Board of County Commissioners. (Document Received)

Engineering

27. Discussion and possible action for approval of Memorandum of Understanding between ACOG and the Board of County Commissioners regarding the following combined project to be let by ODOT:

Town of Jones City    Resurface Main St. from State St. 0.5 miles East

Town of Luther Resurface Luther Road from Edmond Road to Danforth Road

Town of Forest Park   Resurface NE 36^th  from Coltrane to Bartrel Road

The total amount of the project has been estimated at $354,748.00.  Oklahoma County District No. 1 agrees to fund overruns, not to exceed 15%.  Requested by Stacey Trumbo, PE, County Engineer and is pending approval of John Jacobsen, Assistant District Attorney.  (Document Received)

Oklahoma County Clerk

28. Discussion and possible action to receive certified copy of Abstractor’s Bond from First American Title & Trust Co. in the amount of $100,000.00 for the term January 01, 2010, through January 01, 2011. Requested by Carolynn Caudill, County Clerk, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

29. Discussion and possible action to receive 2009 Mineral Interest Report as required by Title 60 O.S. § 658.1 as prepared by the Office of the Oklahoma State Treasurer. Requested by Carolynn Caudill, Oklahoma County Clerk, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

30. Discussion and possible action to approve sixty-five (65) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk and American Cadastre, LLC for Electronic Recording of Uniform Commercial Code eFilings with the following entities. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

1. Farmers and Merchants Bank- Duke, Oklahoma

2. Farmers and Merchants Bank- Crescent, Oklahoma

3. First Bank & Trust- Perry, Billings & Covington, Oklahoma

4. Welch State Bank- Welch, Oklahoma

5. Welch State Bank- Miami, Oklahoma

6. Valiance Bank-Oklahoma City, Oklahoma

7. Union State Bank- Arkansas City, Oklahoma

8. The F&M Bank and Trust Company- Tulsa, Oklahoma

9. The Bank of Union- Union City, Oklahoma

10. TBS Factoring Services- Oklahoma City, Oklahoma

11. Summit Bank- Tulsa, Oklahoma

12. Stroud National Bank- Stroud, Wellston, & Perkins, Oklahoma

13. Stock Exchange Bank- Woodward, Oklahoma

14. Spirit Bank- Tulsa, Oklahoma

15. Red Crown Credit Union- Tulsa, Oklahoma

16. Quail Creek Bank- Oklahoma City, Oklahoma

17. Oklahoma Title & Escrow- Tulsa, Oklahoma

18. Oklahoma State Bank- Buffalo & Gage, Oklahoma

19. ONB Bank and Trust Company- Tulsa, Oklahoma

20. Oklahoma Heritage Bank- Stratford, Roff & Ada, Oklahoma

21. The Community State Bank- Poteau, Spiro, Wister & Talihina, Oklahoma

22. White Star Machinery- Tulsa, Oklahoma

23. The Farmers and Merchants National Bank of Fairview- Fairview, Oklahoma

24. The Central National Bank of Alva- Woodward, Oklahoma

25. The Bank of the West- Thomas, Leedey, and Oklahoma City, Oklahoma

26. Stockman’s Bank- Gould, Altus, Hollis, Eldorado, and Mangum, Oklahoma

27. Stockman’s Bank- Altus, Oklahoma

28. State Exchange Bank- Lamont, Oklahoma

29. Southwest State Bank- Sentinel, Oklahoma

30. Shamrock Bank, N.A.- Coalgate, Oklahoma

31. Regent Bank- Nowata, Tulsa, and South Coffeyville, Oklahoma

32. Oklahoma State Bank- Gage, Oklahoma

33. National Livestock Credit Corporation- Oklahoma City, Oklahoma

34. First National Bank in Wewoka- Wewoka, Oklahoma

35. First National Bank- Idabel and Broken Bow, Oklahoma

36. Farm Credit of Western Oklahoma, ACA- Alva, Clinton, Elk City, Guymon, and Woodward, Oklahoma

37. Farm Credit of Central Oklahoma- Anadarko, Oklahoma

38. IBC Bank- Oklahoma City, Oklahoma

39. Interbank- Sayre, Elk City, Clinton, and Hobart, Oklahoma

40. JD Young Leasing, LLC- Tulsa, Oklahoma

41. Legacy Bank- Elk City, Weatherford, Hinton, Binger, Newcastle, Duncan, Oklahoma City, Marlow, Blanchard, Edmond, Oklahoma

42. McCurtain County National Bank- Idabel, Broken Bow, Valliant, Oklahoma

43. NBC Oklahoma- Oklahoma City, Oklahoma

44. First Capital Bank- Guthrie, Oklahoma

45. First Bethany Bank and Trust- Bethany, Oklahoma

46. First Commercial Bank- Oklahoma City, Oklahoma

47. First National Bank- Elkhart and Rolla, Kansas

48. First National Bank- Howard, Kansas

49. First National Bank of Stigler

50. The First State Bank- Ryan, Oklahoma

51. Grand Bank- Tulsa, Oklahoma

52. Grand Savings Bank- Grove and Jay, Oklahoma

53. Great Plains National Bank- Cordell, Oklahoma

54. Alva State Bank and Trust Company- Alva, Burlington, and Enid, Oklahoma

55. American Heritage Bank- Sapulpa, Oklahoma

56. American National Bank- Ardmore, Oklahoma

57. Arvest Bank- Shawnee, Oklahoma

58. Automotive Finance Corporation- Carmel, Indiana

59. BancFirst- Lawton, Oklahoma

60. Bank 7- Medford, Oklahoma City, and Woodward, Oklahoma

61. Central National Bank- Poteau, Oklahoma

62. Chisholm Trail Farm Credit- Enid, Oklahoma

63. Clune and Company LC- Mission, Kansas

64. Commerce Bank- Kansas City, Oklahoma

65. Diversified Financial Services- Omaha, Nebraska

Sheriff

31. Discussion and possible action to Review of FY 2010 Congressional Appropriations request to the Honorable James Inhofe’s Office for funds for the expansion of the Oklahoma Statewide Mobile Data and Criminal Information Sharing Project. Requested by John Whetsel, Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

32. Discussion and possible action to Review of FY 2010 Congressional Appropriations request to the Honorable John Sullivan’s Office for funds for the expansion of the Oklahoma Statewide Mobile Data and Criminal Information Sharing Project. Requested by John Whetsel, Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

33. Discussion and possible action to Review of FY 2010 Congressional Appropriations request to the Honorable Frank Lucas’s Office for funds for the expansion of the Oklahoma Statewide Mobile Data and Criminal Information Sharing Project. Requested by John Whetsel, Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

34. Discussion and possible action to Review of FY 2010 Congressional Appropriations request to the Honorable Mary Fallin’s Office for funds for the expansion of the Oklahoma Statewide Mobile Data and Criminal Information Sharing Project. Requested by John Whetsel, Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

Treasurer

35. Discussion and possible action to approve a Standard Long Term Lease Contract between Oklahoma County and Summit Mailing & Shipping Systems. The vendor shall supply the following equipment to the County, Neopost IJ-90 Mail Machine with 30 lb scale and Neopost Dynamic Scale with In-Motion Weighing, Maintenance, Meter Rental and Rate Change Protection for the life of the Lease. This contract shall begin on March 01, 2010, and end on June 30, 2010. Requisition No. 110048228 has been issued to Summit Business Systems Inc., in the amount of $3,080.64 from Treasurer’s Mortgage Tax Fee Fund/Treasurer/Printing Equipment (1140/1500/55350), contingent upon encumbrance of funds. Requested by Forrest “Butch” Freeman, County Treasurer., and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

Recurring Agenda Items:

36. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

37. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

38. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

39. Commissioners Comments/General Remarks:

40. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

41. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

11004553 – Snow Plows

42. Executive Session for the purpose of discussing the following:

a. Pursuant to Title 25 O.S. § 307(b)(4) for confidential communications with Board’s attorney to discuss and possible action concerning Oklahoma Employment Security Commissions decision regarding Gary L. Howard Jr.

43. Action regarding communications with Board’s attorney to discuss and possible action concerning Oklahoma Employment Security Commissions decision regarding Gary L. Howard Jr.

44. Adjourn at __________ until 9:00 a.m., Monday, March 01, 2010.

NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk

TITLE: SECRETARY TO: Board of County Commissioners

SIGNATURE: Carolynn Caudill, by:

County Clerk Deputy and Director of Clerks of the Board