Regular Meeting
Agenda
2:30 p.m.
April 27, 2009
320 Robert S.
Kerr, Room 201
1. Call to order.
2. Notice of the meeting was properly posted Thursday, April 23, 2009.
3. Approve the minutes of the meeting of March 30, 2009.
The following items, No. 4 through 8 are
Consent Items and are routine in nature:
4.
Discussion and possible action for approval of the April
2009 Defined Benefit payroll. This month
there are 185 checks to be issued for 182 participants in the amount of $189,532.32.
This item is requested by Carolynn Caudill,
5. Discussion and possible action for approval of Security Trades and Interest Report for March 2009. Mark Seikel, Chief of Investments, Oklahoma County Treasurer, will address this item. (Document received)
6. Discussion and possible action for approval of Outstanding Retirement Investments at Market Value of $13,248,199.17 and at Par Value of $12,927,956.57 as provided by the Bank of Oklahoma/LPL for March 2009. Mark Seikel, Chief of Investments, Oklahoma County Treasurer, will address this item. (Document received)
7.
Discussion and possible action for approval of monthly
investment and administration fees for March 2009 in the amount of $20,653.37 submitted by InvesTrust. Monthly investment and administration fees
are paid out of the OKIE account. This
item is requested by Carolynn Caudill,
8.
Discussion and possible action to approve funds to be
transferred to escrow account for April 2009 Mutual Fund Reimbursements to
participants in the amount of $14,628.81. The 2009 Mutual Fund Reimbursements
to participants are paid out of the OKIE account. This item is requested by Carolynn Caudill,
End of Consent Docket
9. Discussion and possible action for approval of Defined Contribution retirement and health benefits for Ken Wentworth (Application No. 09-07) Effective Date: April 6, 2009. (Document received)
10. Discussion and possible action for approval of Defined Benefit retirement and health benefits for Sula Love (Application No. 09-01) Effective Date: May 6, 2009. (Document received)
11.
Discussion and
possible action to receive the quarterly statements provided by InvesTrust for
the period of January 1, 2009 through March 31, 2009 for the Defined
Contribution Retirement Plan. This item is requested by Carolynn Caudill,
12.
Discussion and
possible action to receive the quarterly statements for the Defined Benefit
Retirement Plan for the period of January 1, 2009 through March 31, 2009. This
item is requested by Carolynn Caudill,
13.
Discussion and possible action to receive the monthly
updated OKIE Forfeiture Account Activity and projections. This item is requested by Carolynn Caudill,
14.
Discussion and possible action to add the
following funds to the InvesTrust 457 Plan, as previously approved for the 401
(a) Plan at the February 23, 2009 Board
meeting; Vanguard Short-Term
Treasury (VFISX) – Bond Fund ;Vanguard GNMA (VFIIX) – Bond Fund and American
Century International Bond (BEGBX) – World Bond. This item
is requested by Carolynn Caudill,
15.
Discussion and
possible action to receive research document prepared by InvesTrust regarding
employees that terminated and balance forfeited for quarters ending 3-31-07,
3-31-08 and 3-31-09. This item is requested by Robert Ravitz, Public Defender
and Member to the Retirement Board. (Document received)
16.
Discussion and
possible action to receive Acknowledgement of Request letter from the Internal
Revenue Service (IRS) regarding the filing of the determination letter for the
Defined Contribution Plan. This item is requested by Carolynn Caudill,
17.
Discussion and
possible action to approve the quarterly transfer of $192,890 from the OKIE
account to the Defined Benefit Plan to be invested by the
18.
Discussion and possible action for approval of the
notice/application for the 2009 Retirement Board Trustee vacancy. This item is requested by Carolynn Caudill,
19.
Discussion and possible action to approve printing of
election ballots and in-person absentee voting ballots with an estimated
expenditure not to exceed $700.00. This item is requested by Carolynn Caudill,
20. Citizen’s participation. Any citizen wishing to address the Board of Trustees of the Employees Retirement System may do so at this time.
21. New Business: In accordance with the Open Meetings Act, Title 25 O.S. § 311.A.9, New Business is defined, as "any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda"
Adjourn at _____________ until 2:30 p.m. Tuesday, May 26, 2009.
NAME OF PERSON REPORTING: Carolynn
Caudill,
TITLE: SECRETARY TO: Board
of Trustees of the Employees Retirement System of
SIGNATURE: Carolynn Caudill, by: , Deputy.