BOARD OF
December 26, 2007
320 Robert S. Kerr,
Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, December 21, 2007.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of
December 17, 2007, and
December 19, 2007, prepared by the
5. Discussion and possible action for approval of Resolution No. __________ commending Chad A. Holmes for his advancement to the rank of Eagle Scout. Requested by Ray Vaughn, Chair. (Document Received)
6. Discussion
and possible action for approval of
Resolution No. __________ acknowledgement of condolence commemorating
the life of Glenn Burleigh and his dedication to the City of
7. Discussion
and possible action for the purchase of real
property located at 4000 South Douglas Boulevard in Oklahoma City and
4120 South Douglas Boulevard in Oklahoma City and PT OF SEC 13 11N 2W W 1/2 OF
W 1/2 OF SE4 OF NW4 OF SW4 EX N30FT and PT OF SEC 13 11N 2W E 1/2 OF W 1/2 OF
SE4 OF 1/2 OF E 1/2 OF SW4 OF SW4, as recommended by the Tinker Bond Oversight
Committee on December 18, 2007.
Requested by Ray Vaughn, Chairman,
Board of
The
following items, No. 8 through 18, are consent items and are routine in nature:
8. Approve
Workers’ Compensation claim payments from Consolidated Benefits
Resources in the amount of $8,017.21 for period ending December 18, 2007,
pending notification of encumbrance to Donna Lovelace,
9. Approve
Employee Benefit Trust Warrant No. 427737 through 428078 for
10. Receive the following litigation:
Summons and Petition: CJ-2007-10676
Bankruptcy: 07-13968-RLB
Bankruptcy: 06-12867
Notice of Motion, Notice of Deadline to File Objection to Motion, Notice of Hearing if
Objection is Filed, and Motion to Approve Compromise: 07-81227
11. Receive Monthly Report of Fees for the month of November 2007: (Documents Received)
Election Board $ 59,393.76
Board of County Commissioners $ 125,229.78
County Sheriff $25,742,544.84
Sheriff Fees $ 119,008.32
Law Library Fees $ 36,361.54
Revolving Fund Fees $ 55,993.81
Drug Court User Fees $ 4,210.00
County Assessor $ 2,517.50
General Fund $ 351,747.96
Clerk Lien Fee Fund $ 6,924.34
UCC Central Filing Fund $ 52,320.76
Records Preservation Fund $ 64,315.00
OK Tax Comm. % of Doc Stamps $ 297,735.79
Mechanic Liens/Investments $ 180,743.04
Filing
Overpayments $ 1,369.25
Total $ 955,156.14
Court
Fund Bank
of
Beginning Balance $ 804,361.39 $ 581,934.32
Deposits & Canc. Vouchers $ 1,226,219.57 $ 72,702.65
Disbursements $ 698,823.07 $ 8,307.44
Ending Balance $ 1,331,757.89 $ 646,329.53
13. Receive
Depository Fund Accounts Summary for the month of November 2007. Requested
by Forrest “Butch”
14. Discussion and possible action for approval of Resolution No. __________ disposing of culvert pipe for the month of November 2007 for Highway District No. 1. Requested by Ray Vaughn, Chair. (Document Received)
15. Discussion and possible action for approval of Resolution No. __________ disposing of culvert pipe for the month of November 2007 for Highway District No. 2. Requested by Ray Vaughn, Chair. (Document Received)
16. Discussion and possible action for approval of Resolution No. __________ disposing of culvert pipe for the month of November 2007 for Highway District No. 3. Requested by Ray Vaughn, Chair. (Document Received)
17. Discussion and possible action for approval of the release of the following vouchers: Voucher No. __________ in the amount of $4,407.94 to Highway District No. 1, Voucher No. __________ in the amount of $659.74 to Highway District No. 2, and Voucher No. __________ in the amount of $1,941.38 to Highway District No. 3, these vouchers will be deposited to the Highway Cash Fund. Voucher No. __________ in the amount of $315.68 payable to the Oklahoma Tax Commission/Business Tax Division from the Commissioners Depository Account No. 8206 for payment of culvert pipe sales tax for the month of November 2007. These vouchers will be deposited to the Districts Highway Cash Fund. Requested by Ray Vaughn, Chair. (Document Received)
18. Discussion and possible action for approval of the following Commissioner Publication List for January through December 2008 pursuant to 25 O.S. § 106. (Document Received)
January The Bethany Tribune District No. 2
February MidCity Advocate District No. 1
March
April Eastern
May Journal Record District No. 1
June Friday Newspaper District No. 3
July MidCity Advocate District No. 2
August
September
October The Bethany Tribune District No. 2
November The Black Chronicle District No. 1
December Friday Newspaper District No. 3
End
of Consent Docket
19. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW08023
- Herbicides
District
No. 1
20. Discussion and possible action for approval of a Mutual Cooperation Agreement between the City of Oklahoma City and Oklahoma County pursuant to Title 74 O.S. § 1008, providing barricades and signage to accommodate road closure plans approved by the City. This agreement shall become effective upon approval by the Board and shall terminate on January 31, 2008. Requested by Willa Johnson, Commissioner, District No. 1, and pending approval as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
District
No. 2
21. Discussion and possible action for approval of contract between Omni Pinnacle and the Board of County Commissioners of Oklahoma County for equipment and services for storm damages related to the December 9 and 10, 2007, ice storm in District No. 2 of Oklahoma County, Oklahoma. Requisition No. 10805167 in the amount of $20,000.00, Requisition No. 10805112 in the amount of $20,000.00, Requisition No. 10805077 in the amount of $40,000.00, Requisition No. 10805247 in the amount of 75,000.00, and Requisition No. 10805294 in the amount of $25,000.00 was issued to Omni Pinnacle from Highway Cash/Highway District #2/Professional Services Other (1110/9200/54455), contingent upon encumbrance of funds. Requested by Brent Rinehart, Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
22. Discussion and possible action for approval of contract between T.F.R. Enterprises, Inc., and the Board of County Commissioners of Oklahoma County for equipment and services for storm damages related to the December 9 and 10, 2007, ice storm in District No. 2 of Oklahoma County, Oklahoma. Requisition No. 10805111 in the amount of $20,000.00, Requisition No. 10805168 in the amount of $20,000.00, and Requisition No. 10805078 in the amount of $40,000.00 was issued to T.F.R. Enterprises, Inc., from Highway Cash/Highway District #2/Professional Services Other (1110/9200/54455), contingent upon encumbrance of funds. Requested by Brent Rinehart, Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
District
No. 3
23. Discussion
and possible action regarding
24. Discussion
and possible action to receive the
Audited Financial Statements as of June 30, 2006 and
2005, for the Oklahoma County Home Finance Authority
performed by Cole & Reed, P.C., Certified
Public
Accountants. Requested
by Carolynn
25. Discussion
and possible action for approval of
Resolution No. __________ accepting Oklahoma County Project No.
E-2007-I, Storage Area Remodel in the Metro Parking Garage as being
satisfactorily complete and final payment has been made to Downey Contracting.
Requested by Stacey Trumbo, P.E.,
26. Discussion and possible action for approval of signature authorization update from Jim Roth to Raymond L. Vaughn for the Oklahoma Office Homeland Security for FY-2006 - Courthouse Security Grant OK-LEPT-75.041. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Planning
27. Discussion
and possible action for approval of
Resolution No. __________ for a Maintenance Bond for road improvements
and a Cash Bond for erosion controls and authorizing the Final Plat of
Cumberland Crossing, II (FP-2007-02) to be placed on record as provided in O.S.
Title 19 § 868.8. The Oklahoma
County Planning Commission approved the Final Plat of Cumberland Crossing, II,
on November 15, 2007. The roads
were completed and satisfactory test results were provided that met
Training
and General Assistance
28. Discussion and possible action for approval of Agreement of Community Support between the Board of County Commissioners of Oklahoma County and Harrah Senior Citizens, Inc., to provide transportation of eligible persons to and from basic needs destinations including designated meal sites in Choctaw and Harrah, weekly shopping trips, and trips to doctors and pharmacies for persons eligible under the agreement. Amount payable under this contract is not to exceed $10,000.00. Agreement to become effective upon approval by the Board and will terminate on June 30, 2008. Requisition No. 10804995 has been issued to Harrah Senior Citizens, Inc., in the amount of $10,000.00 from General Fund/Community Projects Support/Services Other (1001/9600/54456), contingent upon encumbrance of funds. Requested by Blair Schoeb, Director, Training and General Assistance, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
29. Discussion
and possible action for approval of Agreement of Community Support between the
Board of County Commissioners of
30. Discussion and possible action for approval of Agreement of Community Support between the Board of County Commissioners of Oklahoma County and Central Oklahoma Transportation and Parking Authority to provide congregate meal site transportation and grocery shopping transportation for persons eligible under the agreement. Amount payable under this contract is not to exceed $14,000.00. Agreement to become effective upon approval by the Board and will terminate on June 30, 2008. Requisition No. 10804993 has been issued to Central Oklahoma Transportation and Parking Authority in the amount of $14,000.00 from General Fund/Community Projects Support/Services Other (1001/9600/54456), contingent upon encumbrance of funds. Requested by Blair Schoeb, Director, Training and General Assistance, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
31. Discussion
and possible action for approval of Agreement of Community Support between the
Board of County Commissioners of Oklahoma County and
Eastern Oklahoma County Technology Center to provide services for the
Adult Day Care Program for persons eligible under the agreement. Amount
payable under this contract is not to exceed $12,000.00. Agreement
to become effective upon approval by the Board and will terminate on June 30,
2008. Requisition No. 10804992 has
been issued to
32. Discussion
and possible action for approval of Agreement of Community Support between the
Board of County Commissioners of Oklahoma County and
Metropolitan Better Living Center to provide food and activities for
persons eligible under the agreement. Amount
payable under this contract is not to exceed $14,000.00. Agreement
to become effective upon approval by the Board and will terminate on June 30,
2008. Requisition No. 10804991 has
been issued to
33. Discussion
and possible action for approval of Agreement of Community Support between the
Board of County Commissioners of
34. Discussion and possible action for approval of Agreement of Community Support between the Board of County Commissioners of Oklahoma County and Sunbeam Family Services to provide emergency residential day care for persons eligible under the agreement. Amount payable under this contract is not to exceed $10,000.00. Agreement to become effective upon approval by the Board and will terminate on June 30, 2008. Requisition No. 10804990 has been issued to Sunbeam Family Services in the amount of $10,000.00 from General Fund/Community Projects Support/Services Other (1001/9600/54456), contingent upon encumbrance of funds. Requested by Blair Schoeb, Director, Training and General Assistance, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
35. Discussion and possible action for approval of Agreement of Community Support between the Board of County Commissioners of Oklahoma County and Daily Living Centers to provide transportation for persons eligible under the agreement. Amount payable under this contract is not to exceed $10,000.00. Agreement to become effective upon approval by the Board and will terminate on June 30, 2008. Requisition No. 10804988 has been issued to Daily Living Centers in the amount of $10,000.00 from General Fund/Community Projects Support/Services Other (1001/9600/54456), contingent upon encumbrance of funds. Requested by Blair Schoeb, Director, Training and General Assistance, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
36. Discussion and possible action for approval of Agreement of Community Support between the Board of County Commissioners of Oklahoma County and Oklahoma County Senior Nutrition Program Development Foundation to provide frozen food products for home-delivered meals for persons eligible under the agreement. Amount payable under this contract is not to exceed $51,000.00. Agreement to become effective upon approval by the Board and will terminate on March 31, 2008. Requisition No. 10804987 has been issued to Oklahoma County Senior Nutrition Program Development Foundation in the amount of $51,000.00 from General Fund/Community Projects Support/Services Other (1001/9600/54456), contingent upon encumbrance of funds. Requested by Blair Schoeb, Director, Training and General Assistance, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
37. Discussion
and possible action for approval of Agreement of Community Support between the
Board of County Commissioners of
Recurring
Agenda Items:
38. Approve
all
claims, list available for inspection in the office of the
39. Discussion
and possible action to approve
Resolution No. __________ approving Blanket Purchase Orders as
submitted by each department, list available for inspection in the office of
the
40. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
41. Commissioner comments/general remarks:
42. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
43. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW08002 – Automated Fleet Fuel System
44. Adjourn at __________ until 9:00 a.m., Wednesday, January 2, 2008.
NAME
OF PERSON REPORTING: Carolynn
Caudill,
TITLE:
SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy